Coconino County, AZ
Public Service Specialist, Senior/Admin Law Enforcement Specialist - Sheriff's O
Coconino County, AZ, Flagstaff, Arizona, United States, 86004
Nature of WorkThe Sheriff’s Office is committed to providing responsive and effective service to the community. Our employees are the most valuable resource contributing to meeting our mission. We value professional development and work-life balance in a family-type work culture. In this civilian position in Flagstaff, you will join our Administrative Team as part of the Support Services Division of our agency. This diverse team is made up of 5 Public Service Specialists and Senior/Admin Law Enforcement Specialists who report to an Administrative Supervisor. Team members collaborate to achieve shared goals. In this role, you have the opportunity to bring your skills in communication, organization, and accuracy to accomplish the many wide-ranging duties of the team. You will receive on-the-job training, development, and the opportunity to work flexible schedules.
At Coconino County, public service matters. Our dedication to public service promotes a culture that elicits employee growth, cultivates inspiration, and creates future leaders by empowering employees to solve internal and external customer needs and exceed customer service expectations. As an award-winning organization with high regard for cultural diversity and the positive contributions of the many thriving cultures within our county, our nation, and our society, Coconino County leads a variety of initiatives that celebrate diversity. Be part of this optimistic, innovative team where outstanding customer service creates dynamic solutions and engages leadership at every level.
Under supervision, performs law enforcement administrative work of moderate difficulty; performs related work as assigned. Collaborates with team members to achieve shared goals.
Please Note:
For questions regarding this posting, please contact the Sheriff's Office at 928-226-5069.
Typical Duties(Illustrative only)
Performs data entry and quality control of record management systems and databases (i.e., criminal history, sex offenders, etc.)
Performs data integrity auditing
Performs statutory mandated processes (i.e., sex offender registration, vehicle impound releases, civil document processing, etc.)
Completes financial components of programs (i.e., calculate fees, create invoices, receive and process payments/refunds)
Transcribes reports from dictation, composes correspondence, and other documents
Completes statistical reporting
Coordinates the preparation, distribution, and preservation of departmental records
Creates, processes, and distributes confidential and sensitive documents and correspondence
Provides customer service at the front window and incoming phone calls for the department
Provides training to assigned staff
Communicates and acts as liaison with other departments, agencies, and the public
Attends meetings to represent the department
Researches pricing and vendors and prepares requisitions for needed goods and services
Coordinates and schedules specialized departmental functions, meetings, and travel
May supervise employees as assigned
May perform research regarding grants and external sources of funding
May take and transcribe meeting minutes
Essential functions of this position include but are not limited to: sitting; working with and around others; dealing with interruptions; repetitive motion (hand/wrist/elbow/shoulder) for computer work, filing, telephones, etc.; Vision Acuity (Near) computer work; hearing for communicating with others via phone calls and meetings; speech for telephone and ordinary conversation/communication; touch for typing, filing, writing, and phones.
Minimum QualificationsFive years of progressively responsible administrative or clerical experience; OR, an Associate's degree and four years of progressively responsible administrative or clerical experience; OR, a Bachelor's degree and two years of progressively responsible administrative or clerical experience; OR, any equivalent combination of education, training, and experience which demonstrates the ability to perform the duties of the position.
ADDITIONAL REQUIREMENTS:
Must pass background and polygraph including criminal history. Once in the position, must obtain Arizona Criminal Justice Information System (ACJIS) certification.
The
ideal candidate
is an excellent team player; eager to learn; with previous law enforcement/detention/court experience.
Preferred Qualifications
include administrative/clerical experience; customer service experience; data entry and records management; team player; transcribes from dictation, and possesses great communication skills.
This position is non-exempt from overtime and is safety-sensitive.
Knowledge, Skills, and Abilities
Considerable knowledge of:
Federal, State, and local laws, Case law
Rules and procedures of assigned department
Criminal history information, including ACJIS certification
Specialized terminology, procedures, and forms
Records management
Business English, spelling, and arithmetic
Modern office practices, procedures, and equipment
Skill In:
Use of computer applications, including word processing, spreadsheets, and/or database
Use of modern office equipment
Ability To:
Make sound decisions independently and in accordance with regulations, policies, and procedures
Perform complex administrative functions with speed and accuracy
Meet deadlines and maintain workflow
Accurately maintain records and prepare reports
Provide excellent customer service with difficult customers
Establish and maintain effective working relationships with employees, other agencies, and the public
Maintain situational awareness, work safely, and support the culture of workplace safety
Follow written and verbal instructions
Communicate effectively verbally and in writing
Coconino County is an Equal Opportunity Employer.
AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.
Employee BenefitsCoconino County offers a comprehensive employee benefits package to regular employees working 30 or more hours per week that includes:
Vacation/Annual Leave
Sick Leave
10 Holidays Per Year
Health Care Insurance
Dental Plan
Vision Plan
Group Life Insurance
Pre-Tax Deduction Plan
Sick Leave Conversion Plan
Personal Day Purchase Program
Vacation Sell Back Program
Tuition Reimbursement Program
Wellness Program
Long-Term Disability
Arizona State Retirement System
Employee Assistance Program
On-going Training Opportunities
Free bus transportation/EcoPass bus pass
Elective Coverage
Dependent Medical, Dental, and Vision
Supplemental Life (for employees & dependents)
Flexible Spending Account
Health Savings Account
Tax-deferred investment program
Accidental and Disability Insurance
Short Term Disability
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At Coconino County, public service matters. Our dedication to public service promotes a culture that elicits employee growth, cultivates inspiration, and creates future leaders by empowering employees to solve internal and external customer needs and exceed customer service expectations. As an award-winning organization with high regard for cultural diversity and the positive contributions of the many thriving cultures within our county, our nation, and our society, Coconino County leads a variety of initiatives that celebrate diversity. Be part of this optimistic, innovative team where outstanding customer service creates dynamic solutions and engages leadership at every level.
Under supervision, performs law enforcement administrative work of moderate difficulty; performs related work as assigned. Collaborates with team members to achieve shared goals.
Please Note:
For questions regarding this posting, please contact the Sheriff's Office at 928-226-5069.
Typical Duties(Illustrative only)
Performs data entry and quality control of record management systems and databases (i.e., criminal history, sex offenders, etc.)
Performs data integrity auditing
Performs statutory mandated processes (i.e., sex offender registration, vehicle impound releases, civil document processing, etc.)
Completes financial components of programs (i.e., calculate fees, create invoices, receive and process payments/refunds)
Transcribes reports from dictation, composes correspondence, and other documents
Completes statistical reporting
Coordinates the preparation, distribution, and preservation of departmental records
Creates, processes, and distributes confidential and sensitive documents and correspondence
Provides customer service at the front window and incoming phone calls for the department
Provides training to assigned staff
Communicates and acts as liaison with other departments, agencies, and the public
Attends meetings to represent the department
Researches pricing and vendors and prepares requisitions for needed goods and services
Coordinates and schedules specialized departmental functions, meetings, and travel
May supervise employees as assigned
May perform research regarding grants and external sources of funding
May take and transcribe meeting minutes
Essential functions of this position include but are not limited to: sitting; working with and around others; dealing with interruptions; repetitive motion (hand/wrist/elbow/shoulder) for computer work, filing, telephones, etc.; Vision Acuity (Near) computer work; hearing for communicating with others via phone calls and meetings; speech for telephone and ordinary conversation/communication; touch for typing, filing, writing, and phones.
Minimum QualificationsFive years of progressively responsible administrative or clerical experience; OR, an Associate's degree and four years of progressively responsible administrative or clerical experience; OR, a Bachelor's degree and two years of progressively responsible administrative or clerical experience; OR, any equivalent combination of education, training, and experience which demonstrates the ability to perform the duties of the position.
ADDITIONAL REQUIREMENTS:
Must pass background and polygraph including criminal history. Once in the position, must obtain Arizona Criminal Justice Information System (ACJIS) certification.
The
ideal candidate
is an excellent team player; eager to learn; with previous law enforcement/detention/court experience.
Preferred Qualifications
include administrative/clerical experience; customer service experience; data entry and records management; team player; transcribes from dictation, and possesses great communication skills.
This position is non-exempt from overtime and is safety-sensitive.
Knowledge, Skills, and Abilities
Considerable knowledge of:
Federal, State, and local laws, Case law
Rules and procedures of assigned department
Criminal history information, including ACJIS certification
Specialized terminology, procedures, and forms
Records management
Business English, spelling, and arithmetic
Modern office practices, procedures, and equipment
Skill In:
Use of computer applications, including word processing, spreadsheets, and/or database
Use of modern office equipment
Ability To:
Make sound decisions independently and in accordance with regulations, policies, and procedures
Perform complex administrative functions with speed and accuracy
Meet deadlines and maintain workflow
Accurately maintain records and prepare reports
Provide excellent customer service with difficult customers
Establish and maintain effective working relationships with employees, other agencies, and the public
Maintain situational awareness, work safely, and support the culture of workplace safety
Follow written and verbal instructions
Communicate effectively verbally and in writing
Coconino County is an Equal Opportunity Employer.
AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.
Employee BenefitsCoconino County offers a comprehensive employee benefits package to regular employees working 30 or more hours per week that includes:
Vacation/Annual Leave
Sick Leave
10 Holidays Per Year
Health Care Insurance
Dental Plan
Vision Plan
Group Life Insurance
Pre-Tax Deduction Plan
Sick Leave Conversion Plan
Personal Day Purchase Program
Vacation Sell Back Program
Tuition Reimbursement Program
Wellness Program
Long-Term Disability
Arizona State Retirement System
Employee Assistance Program
On-going Training Opportunities
Free bus transportation/EcoPass bus pass
Elective Coverage
Dependent Medical, Dental, and Vision
Supplemental Life (for employees & dependents)
Flexible Spending Account
Health Savings Account
Tax-deferred investment program
Accidental and Disability Insurance
Short Term Disability
#J-18808-Ljbffr