Coconino County, AZ
Sr. Administrative Manager: Financial Operations - Parks & Recreation (0724)
Coconino County, AZ, Flagstaff, Arizona, United States, 86004
Salary :
$61,567.00 - $67,723.00 Annually
Location :
Flagstaff, AZ
Job Type:
Regular Full Time
Job Number:
0804223
Department:
Parks and Recreation
Opening Date:
07/24/2024
Closing Date:
Continuous
Nature of Work
At Coconino County, public service matters. Our dedication to public service promotes a culture that elicits employee growth, cultivates inspiration, and creates future leaders by empowering employees to solve internal and external customer needs and exceed customer service expectations. As an award-winning organization with high regard for cultural diversity and the positive contributions of the many thriving cultures within our county, our nation, and our society, Coconino County leads a variety of initiatives that celebrate diversity; from our Annual Diversity Day, and monthly Heritage Lunch & Learns, to book clubs, and professional development academies which target diverse workforce segments. Coconino County's respect for diversity is shared throughout the organization. Be part of this optimistic, innovative team where outstanding customer service creates dynamic solutions and engages leadership at every level.
Under general supervision, performs work of considerable difficulty in the management of a program, administrative activity or operational unit; performs related work as required.
Please Note:
This position is open until filled. We will r
eview applications every Friday.
Typical Duties
(Illustrative only)
Plans, manages, and evaluates the activities of the assigned functional areaDevelops and administers the departmental budgetMonitors and analyzes department revenue and expenses and reports on trendsOversees all financial aspects of the Coconino County FairServes on department's leadership teamAssists in grant preparation, submission, administration, tracking, and reportingAssists in planning, developing and implementing programs and the delivery of servicesSupervises, trains, and evaluates employees and recommends disciplinary actionsOversees daily administrative operations, which may include customer serviceDevelops, evaluates, revises, and implements financial and administrative policies and proceduresMay serve as team leader or project managerPerforms other duties as assignedEssential functions of this position include but are not limited to working with and around others; hearing and speech to communicate with others; and finger dexterity for writing, computer work, and phones.
Minimum Qualifications
Bachelor's degree in subject area and three years progressively responsible management experience in assigned or closely related field; OR,
Associate's degree in subject area and four years progressively responsible management experience in assigned or closely related field; OR,
Five years progressively responsible management experience in assigned or closely related field; OR,
Any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.
The
Ideal Candidate
will possess a background in finance or accounting and the ability to manage a moderately complex chart of accounts; an ability to develop and report financial plans; ability to prepare and track trends and report data in a comprehensive, professional manner; ability to manage and conduct high-level cash transactions; ability to supervise, train and professionally develop staff; experience in customer service operations; ability to work in a team oriented, collaborative environment; ability to be a thoughtful contributor to the Department's Management Team; ability to thrive during periods of high customer service needs, administrative responsibilities, and business transactions; ability to effectively utilize programs such as Excel, Word, Power Point, and QuickBooks, in order to perform the functions described above; and, ability to work Labor Day Weekend.Preferred Qualifications:
Possess government finance or accounting experience and experience managing moderately complex chart of accounts, cash handing, financial planning, and budget development. Familiarity with Munis or similar enterprise systems is preferred.
This position is safety sensitive.
This position is exempt from overtime.
Note: Individuals in exempt classifications as part time employees may be classified as non-exempt per FLSA law regarding minimum weekly salary requirements.
Knowledge, Skills and Abilities
• Considerable knowledge of:- Governmental financial and budgetary practices- Applicable federal, state and local laws, regulations, codes and ordinances- The theory, principles, practices and techniques of designated program services and related assigned duties- Personnel management and the principles of positive supervision
• Working knowledge of:- The mission, functions and operational priorities of the designated department- Administrative operations of all County wide agencies and the nature of the services provided- Principles of public administration
• Ability to:- Effectively manage human, fiscal and material resources- Analyze complex problems and suggest appropriate solutions- Manage a wide variety of services that differ broadly in character and purpose- Exercise independent judgment and initiative to effectively carry out difficult assignments- Understand and operate equipment for assigned tasks- Work safely and support the culture of workplace safety- Establish and maintain effective working relationships with employees, County officials, other agencies and the general public- Communicate effectively verbally and in writing- Follow written and verbal instructions
Coconino County is an Equal Opportunity Employer.AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.
Employee Benefits
Coconino County offers a comprehensive employee benefitspackage to regular employees working 30 or more hours per week that includes:
(Regular Part Time employees receive some benefits on a pro-rated basis. Temporary and Seasonal employees do not receive benefits. Elected officials are not eligible for vacation and sick leave.)
Vacation/Annual LeaveSick Leave10 Holidays Per YearHealth Care InsuranceDental PlanVision PlanGroup Life InsurancePre-Tax Deduction PlanSick Leave Conversion PlanPersonal Day Purchase ProgramVacation Sell Back ProgramTuition Reimbursement ProgramWellness ProgramLong-Term DisabilityArizona State Retirement SystemEmployee Assistance ProgramOn-going Training OpportunitiesFree bus transportation/ EcoPass bus passElective Coverage
Dependent Medical, Dental, and VisionSupplemental Life (for employees & dependents)Flexible Spending AccountHealth Savings AccountTax-deferred investment programAccidental and Disability InsuranceShort Term Disability
01
Do you have at least 3 years' experience supervising staff and managing accounting, finance, business administration, or similar functions? If so, please describe.
02
Do you have experience in Parks and Recreation and if so, please describe. If not, how do you see your experience being useful in the role of Senior Administrative Manager of Financial Operations in a parks and recreation setting?
03
Please describe your experience with government finance and budgeting, if any. Also, describe the size and complexity of the budgets and financial systems you have directly managed.
04
Describe your experience with handling large amounts of cash. Also, list the fundamental principles of cash handling and how you employed these important principles in your handling of cash.
05
Please describe your experience developing and implementing financial and/or administrative policies and procedures.
06
What is your experience delivering customer service in a public setting?
07
What computer programs have you used for financial and administrative tasks?
08
The County Parks & Recreation Department produces the County Fair every Labor Day weekend. Will you be able to work this Friday through Monday annual event?
YesNo
Required Question
$61,567.00 - $67,723.00 Annually
Location :
Flagstaff, AZ
Job Type:
Regular Full Time
Job Number:
0804223
Department:
Parks and Recreation
Opening Date:
07/24/2024
Closing Date:
Continuous
Nature of Work
At Coconino County, public service matters. Our dedication to public service promotes a culture that elicits employee growth, cultivates inspiration, and creates future leaders by empowering employees to solve internal and external customer needs and exceed customer service expectations. As an award-winning organization with high regard for cultural diversity and the positive contributions of the many thriving cultures within our county, our nation, and our society, Coconino County leads a variety of initiatives that celebrate diversity; from our Annual Diversity Day, and monthly Heritage Lunch & Learns, to book clubs, and professional development academies which target diverse workforce segments. Coconino County's respect for diversity is shared throughout the organization. Be part of this optimistic, innovative team where outstanding customer service creates dynamic solutions and engages leadership at every level.
Under general supervision, performs work of considerable difficulty in the management of a program, administrative activity or operational unit; performs related work as required.
Please Note:
This position is open until filled. We will r
eview applications every Friday.
Typical Duties
(Illustrative only)
Plans, manages, and evaluates the activities of the assigned functional areaDevelops and administers the departmental budgetMonitors and analyzes department revenue and expenses and reports on trendsOversees all financial aspects of the Coconino County FairServes on department's leadership teamAssists in grant preparation, submission, administration, tracking, and reportingAssists in planning, developing and implementing programs and the delivery of servicesSupervises, trains, and evaluates employees and recommends disciplinary actionsOversees daily administrative operations, which may include customer serviceDevelops, evaluates, revises, and implements financial and administrative policies and proceduresMay serve as team leader or project managerPerforms other duties as assignedEssential functions of this position include but are not limited to working with and around others; hearing and speech to communicate with others; and finger dexterity for writing, computer work, and phones.
Minimum Qualifications
Bachelor's degree in subject area and three years progressively responsible management experience in assigned or closely related field; OR,
Associate's degree in subject area and four years progressively responsible management experience in assigned or closely related field; OR,
Five years progressively responsible management experience in assigned or closely related field; OR,
Any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.
The
Ideal Candidate
will possess a background in finance or accounting and the ability to manage a moderately complex chart of accounts; an ability to develop and report financial plans; ability to prepare and track trends and report data in a comprehensive, professional manner; ability to manage and conduct high-level cash transactions; ability to supervise, train and professionally develop staff; experience in customer service operations; ability to work in a team oriented, collaborative environment; ability to be a thoughtful contributor to the Department's Management Team; ability to thrive during periods of high customer service needs, administrative responsibilities, and business transactions; ability to effectively utilize programs such as Excel, Word, Power Point, and QuickBooks, in order to perform the functions described above; and, ability to work Labor Day Weekend.Preferred Qualifications:
Possess government finance or accounting experience and experience managing moderately complex chart of accounts, cash handing, financial planning, and budget development. Familiarity with Munis or similar enterprise systems is preferred.
This position is safety sensitive.
This position is exempt from overtime.
Note: Individuals in exempt classifications as part time employees may be classified as non-exempt per FLSA law regarding minimum weekly salary requirements.
Knowledge, Skills and Abilities
• Considerable knowledge of:- Governmental financial and budgetary practices- Applicable federal, state and local laws, regulations, codes and ordinances- The theory, principles, practices and techniques of designated program services and related assigned duties- Personnel management and the principles of positive supervision
• Working knowledge of:- The mission, functions and operational priorities of the designated department- Administrative operations of all County wide agencies and the nature of the services provided- Principles of public administration
• Ability to:- Effectively manage human, fiscal and material resources- Analyze complex problems and suggest appropriate solutions- Manage a wide variety of services that differ broadly in character and purpose- Exercise independent judgment and initiative to effectively carry out difficult assignments- Understand and operate equipment for assigned tasks- Work safely and support the culture of workplace safety- Establish and maintain effective working relationships with employees, County officials, other agencies and the general public- Communicate effectively verbally and in writing- Follow written and verbal instructions
Coconino County is an Equal Opportunity Employer.AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.
Employee Benefits
Coconino County offers a comprehensive employee benefitspackage to regular employees working 30 or more hours per week that includes:
(Regular Part Time employees receive some benefits on a pro-rated basis. Temporary and Seasonal employees do not receive benefits. Elected officials are not eligible for vacation and sick leave.)
Vacation/Annual LeaveSick Leave10 Holidays Per YearHealth Care InsuranceDental PlanVision PlanGroup Life InsurancePre-Tax Deduction PlanSick Leave Conversion PlanPersonal Day Purchase ProgramVacation Sell Back ProgramTuition Reimbursement ProgramWellness ProgramLong-Term DisabilityArizona State Retirement SystemEmployee Assistance ProgramOn-going Training OpportunitiesFree bus transportation/ EcoPass bus passElective Coverage
Dependent Medical, Dental, and VisionSupplemental Life (for employees & dependents)Flexible Spending AccountHealth Savings AccountTax-deferred investment programAccidental and Disability InsuranceShort Term Disability
01
Do you have at least 3 years' experience supervising staff and managing accounting, finance, business administration, or similar functions? If so, please describe.
02
Do you have experience in Parks and Recreation and if so, please describe. If not, how do you see your experience being useful in the role of Senior Administrative Manager of Financial Operations in a parks and recreation setting?
03
Please describe your experience with government finance and budgeting, if any. Also, describe the size and complexity of the budgets and financial systems you have directly managed.
04
Describe your experience with handling large amounts of cash. Also, list the fundamental principles of cash handling and how you employed these important principles in your handling of cash.
05
Please describe your experience developing and implementing financial and/or administrative policies and procedures.
06
What is your experience delivering customer service in a public setting?
07
What computer programs have you used for financial and administrative tasks?
08
The County Parks & Recreation Department produces the County Fair every Labor Day weekend. Will you be able to work this Friday through Monday annual event?
YesNo
Required Question