State of South Carolina
Administrative Specialist / North Augusta
State of South Carolina, Aiken, South Carolina, United States, 29805
Salary:
$27,510.00 - $32,294.00 Annually
Location :
Aiken County, SC
Job Type:
FTE - Full-Time
Job Number:
167071
Agency:
Department of Mental Health-MHC Aiken-Barnwell
Opening Date:
07/22/2024
Closing Date:
9/30/2024 11:59 PM Eastern
Class Code::
AA50
Position Number::
000006
Normal Work Schedule::
Monday - Friday (8:30 - 5:00)
Pay Band:
Band 3
Opening Date:
07/22/2024
EEO Statement:
Equal Opportunity Employer
Agency Specific Application Procedures::
You must apply on-line at www.careers.sc.gov. Follow the status of your application on-line.
Veteran Preference Statement:
South Carolina is making our Veterans a priority for employment in state agencies and institutions.
Job Responsibilities
With our Agency's mission to support the recovery of people with mental illnesses, we provide a complete array of medical and support services for children, adults, and families throughout South Carolina.
This position is located at the 431 W Martintown Road, North Augusta, SC 29841.Job PurposeUnder general supervision, performs receptionist and administrative duties independently at the Hartzog office. Uses knowledge of operation and general office procedures to make independent decisions concerning processing of information and customer relations.Job FunctionsMonitors the schedules of assigned clinical/medical staff to ensure maximum efficiency of patient care hours.Consistently backfills any cancelled appointments.Makes bank deposits on time and per policy.Collects payments from patients.Ensures compliance with DOFS policies and procedures.Greets patients upon arrival and is responsive to their needs.Provides exceptional customer service when answering the phone.Provides engagement for clinicians assigned to Hartzog clinic and adheres to SCDMH/ABMHC policy regarding missed appointments and engagement.Enters and imports fiscal, demographics, and insurance information into CIS.Imports assigned documentation into EMR system.Participates in supervision, trainings, and agency meetings and complies with Corporate Compliance and Risk Management policy and plan.Participates in Cultural Affairs trainings and demonstrates effective use of social and interpersonal knowledge and skills.Conducts patient registration for new admissions.Other duties as neededMinimum and Additional Requirements
State Minimum Requirements:
A High school diploma. Related experience may be substituted for a high school diploma.Agency (Facility) Preferences:
A high school diploma and two years of clerical experience; or an associate degree in secretarial science or other related field; or three years of clerical experience.
Preferred Qualifications
Agency (Facility) Preferences:
Requires the knowledge of general office procedures.Requires the ability to utilize standard computer programs/equipment as well as ability to learn SCDMH operating systems.Employee receives general supervision and support from immediate supervisor.A valid driver's license is required.Ability to lift 5lbs.Operate a state vehicle (as applicable to position).Position is considered essential and may be called back during crises/disasters/emergencies.Bilingual abilities in English and Spanish (or another language) are a plus.Additional Comments
The South Carolina Department of Mental Health is an Equal Employment Opportunity Agency. We provide affirmative action and equal opportunity in employment for all qualified persons regardless of race, color, sex - including the basis of pregnancy, childbirth, or related medical conditions, national origin, age, religion, or disability.
South Carolina is making our Veterans a priority for employment in state agencies and institutions.
Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. Please account for any and all gaps of employment in your application. A resume will not be accepted in lieu of application completion nor reviewed to determine if an applicant has met the qualifications for the position.
The South Carolina Department of Mental Health offers an exceptional benefits package for FTE positions that includes:
Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children15 days annual (vacation) leave accrual per year15 days sick leave per year13 paid holidaysPaid Parental LeaveState Retirement Plan and Deferred Compensation ProgramsABMHC invites you to share our vision and passion for serving others!!!Take this opportunity to be part of a multi-disciplinary team that makes a difference in the lives of others.Gain valuable on the job training, expertise and skills in evidence-based treatment, problem solving, communication and networking.Be part of an innovative and diverse workforce of dedicated public mental health leaders.Receive personalized coaching from a licensed and experienced clinician, with the opportunity for clinical supervision for licensure.Opportunity for enhanced clinical training through conferences, consultation groups, and trainings on EBPs (Trauma Focused Cognitive Behavioral Therapy, DBT, Motivational Interviewing, Substance Use Disorders, EMDR).
Benefits for State Employees
The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.
Insurance BenefitsEligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.
Retirement BenefitsState employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.
Workplace BenefitsState employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.
Note:
The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.
01
Have you ever been employed by the SC Department of Mental Health?
YesNo
02
If you have ever been convicted of a misdemeanor or felony criminal offense (other than in a Juvenile Court), you MUST list this information (unless you have taken steps to expunge your record.) This includes fraudulent checks, driving under suspension, disorderly conduct, shoplifting, etc. *Please note that conviction of a criminal offense does not bar you from employment in all cases; each conviction is evaluated individually. However, failure to list convictions is considered falsification of the application and WILL BE grounds for termination, if hired. It is your responsibility to know what is on your criminal record. If you have charges on your record that appear without a court disposition (result) you may be asked to provide that information if selected for employment. If you have questions, please inquire before you complete your application.PLEASE NOTE THAT NOT ANSWERING THIS QUESTION WILL DEEM YOUR APPLICATION AS INCOMPLETE AND IT WILL NOT BE CONSIDERED.Please indicate your understanding to this statement by checking the box below.
Checking this box indicates my understanding to the above referenced statement.
03
Have you ever held a permanent (full-time equivalent) position with a SC state agency and/or been an employee of a SC school district?
YesNo
04
How did you hear about our vacancy?
SC State jobs portal/careers.sc.govSimply HiredIndeedCollege Career Services CenterFriend/RelativeReferral from current DMH EmployeeOther (commercials, billboards, emails, ads, etc.) - Please specify.
05
If you answered "Referral from current DMH Employee" for question 4, please list name below:
06
If you answered "Other" for question 4, please indicate from where below:
07
Please indicate your salary requirements (please be specific and not put "negotiable" or "open").
08
What is your highest level of education?
09
How many years of clerical/administrative experience do you possess?
10
Do you have any experience with electronic health/medical records? If yes, which ones?
11
Which computer programs are you proficient in using?
Required Question
$27,510.00 - $32,294.00 Annually
Location :
Aiken County, SC
Job Type:
FTE - Full-Time
Job Number:
167071
Agency:
Department of Mental Health-MHC Aiken-Barnwell
Opening Date:
07/22/2024
Closing Date:
9/30/2024 11:59 PM Eastern
Class Code::
AA50
Position Number::
000006
Normal Work Schedule::
Monday - Friday (8:30 - 5:00)
Pay Band:
Band 3
Opening Date:
07/22/2024
EEO Statement:
Equal Opportunity Employer
Agency Specific Application Procedures::
You must apply on-line at www.careers.sc.gov. Follow the status of your application on-line.
Veteran Preference Statement:
South Carolina is making our Veterans a priority for employment in state agencies and institutions.
Job Responsibilities
With our Agency's mission to support the recovery of people with mental illnesses, we provide a complete array of medical and support services for children, adults, and families throughout South Carolina.
This position is located at the 431 W Martintown Road, North Augusta, SC 29841.Job PurposeUnder general supervision, performs receptionist and administrative duties independently at the Hartzog office. Uses knowledge of operation and general office procedures to make independent decisions concerning processing of information and customer relations.Job FunctionsMonitors the schedules of assigned clinical/medical staff to ensure maximum efficiency of patient care hours.Consistently backfills any cancelled appointments.Makes bank deposits on time and per policy.Collects payments from patients.Ensures compliance with DOFS policies and procedures.Greets patients upon arrival and is responsive to their needs.Provides exceptional customer service when answering the phone.Provides engagement for clinicians assigned to Hartzog clinic and adheres to SCDMH/ABMHC policy regarding missed appointments and engagement.Enters and imports fiscal, demographics, and insurance information into CIS.Imports assigned documentation into EMR system.Participates in supervision, trainings, and agency meetings and complies with Corporate Compliance and Risk Management policy and plan.Participates in Cultural Affairs trainings and demonstrates effective use of social and interpersonal knowledge and skills.Conducts patient registration for new admissions.Other duties as neededMinimum and Additional Requirements
State Minimum Requirements:
A High school diploma. Related experience may be substituted for a high school diploma.Agency (Facility) Preferences:
A high school diploma and two years of clerical experience; or an associate degree in secretarial science or other related field; or three years of clerical experience.
Preferred Qualifications
Agency (Facility) Preferences:
Requires the knowledge of general office procedures.Requires the ability to utilize standard computer programs/equipment as well as ability to learn SCDMH operating systems.Employee receives general supervision and support from immediate supervisor.A valid driver's license is required.Ability to lift 5lbs.Operate a state vehicle (as applicable to position).Position is considered essential and may be called back during crises/disasters/emergencies.Bilingual abilities in English and Spanish (or another language) are a plus.Additional Comments
The South Carolina Department of Mental Health is an Equal Employment Opportunity Agency. We provide affirmative action and equal opportunity in employment for all qualified persons regardless of race, color, sex - including the basis of pregnancy, childbirth, or related medical conditions, national origin, age, religion, or disability.
South Carolina is making our Veterans a priority for employment in state agencies and institutions.
Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. Please account for any and all gaps of employment in your application. A resume will not be accepted in lieu of application completion nor reviewed to determine if an applicant has met the qualifications for the position.
The South Carolina Department of Mental Health offers an exceptional benefits package for FTE positions that includes:
Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children15 days annual (vacation) leave accrual per year15 days sick leave per year13 paid holidaysPaid Parental LeaveState Retirement Plan and Deferred Compensation ProgramsABMHC invites you to share our vision and passion for serving others!!!Take this opportunity to be part of a multi-disciplinary team that makes a difference in the lives of others.Gain valuable on the job training, expertise and skills in evidence-based treatment, problem solving, communication and networking.Be part of an innovative and diverse workforce of dedicated public mental health leaders.Receive personalized coaching from a licensed and experienced clinician, with the opportunity for clinical supervision for licensure.Opportunity for enhanced clinical training through conferences, consultation groups, and trainings on EBPs (Trauma Focused Cognitive Behavioral Therapy, DBT, Motivational Interviewing, Substance Use Disorders, EMDR).
Benefits for State Employees
The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.
Insurance BenefitsEligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.
Retirement BenefitsState employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.
Workplace BenefitsState employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.
Note:
The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.
01
Have you ever been employed by the SC Department of Mental Health?
YesNo
02
If you have ever been convicted of a misdemeanor or felony criminal offense (other than in a Juvenile Court), you MUST list this information (unless you have taken steps to expunge your record.) This includes fraudulent checks, driving under suspension, disorderly conduct, shoplifting, etc. *Please note that conviction of a criminal offense does not bar you from employment in all cases; each conviction is evaluated individually. However, failure to list convictions is considered falsification of the application and WILL BE grounds for termination, if hired. It is your responsibility to know what is on your criminal record. If you have charges on your record that appear without a court disposition (result) you may be asked to provide that information if selected for employment. If you have questions, please inquire before you complete your application.PLEASE NOTE THAT NOT ANSWERING THIS QUESTION WILL DEEM YOUR APPLICATION AS INCOMPLETE AND IT WILL NOT BE CONSIDERED.Please indicate your understanding to this statement by checking the box below.
Checking this box indicates my understanding to the above referenced statement.
03
Have you ever held a permanent (full-time equivalent) position with a SC state agency and/or been an employee of a SC school district?
YesNo
04
How did you hear about our vacancy?
SC State jobs portal/careers.sc.govSimply HiredIndeedCollege Career Services CenterFriend/RelativeReferral from current DMH EmployeeOther (commercials, billboards, emails, ads, etc.) - Please specify.
05
If you answered "Referral from current DMH Employee" for question 4, please list name below:
06
If you answered "Other" for question 4, please indicate from where below:
07
Please indicate your salary requirements (please be specific and not put "negotiable" or "open").
08
What is your highest level of education?
09
How many years of clerical/administrative experience do you possess?
10
Do you have any experience with electronic health/medical records? If yes, which ones?
11
Which computer programs are you proficient in using?
Required Question