Purdue University
Senior Administrative Assistant - Office of Engagement
Purdue University, West Lafayette, Indiana, United States, 47907
Job Summary
The Senior Administrative Assistant will provide scheduling and calendaring support for leadership in the office. In this role, you will be responsible for planning, organizing, and executing special events, including meetings, conferences, and special functions, as well as coordinating event logistics such as venue booking, catering, and equipment setup. You will also liaise with vendors, staff and participants to ensure smooth event execution.
In addition, this role will perform general office duties, including answering phones, responding to emails, managing correspondence, and preparing and editing documents. You will assist with project management tasks as needed and support various team members with administrative tasks to ensure efficient operations. Other duties may be assigned by the supervisor as necessary.
What You'll Be Doing:
High school diploma/GED3 years of experience in an administrative support roleExcellent verbal and written communication skillsAbility to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentialityStrong organizational and time management skills and attention to detailAdvanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.Ability to collaborate and communicate with individuals at all levels within and external to the university to support department needsAbility to interpret policies and procedures to proactively resolve issues or improve processesAbility to identify problems and implement or recommend solutionsDrafting, proofreading and editing skillsWhat We'd Like You to Know:
This is a part-time (60% FTE) position. Benefits do apply.This position has a hybrid work schedulePurdue will not sponsor work authorization for this position.A background check is required for employment in this positionThis was formerly classified as an operational/technical position; an internal lateral transfer will retain same benefit standing.FLSA: Non-Exempt (Eligible for Overtime)Retirement: Non-exempt Defined Contribution PlanPurdue University is an EEO/AA employer. All individuals, including minorities, women, individuals with disabilities and veterans are encouraged to apply
What You'll Get in Return:
All university employees are afforded a generous benefits package, https://www.purdue.edu/hr/benewell/index.php, including medical/dental/vision insurance, paid time off, and retirement contributions. As part of Purdue University's expansive employee benefit package, the University is proud to offer its employees the opportunity to grow, learn, and advance by offering a tuition remission opportunity at both Purdue University and Purdue Global.
Take Your Next Giant Leap
We never stop, we keep going, because Discovery is in our DNA, and we want you to discover a Career at Purdue University! Come work alongside a family of diverse culture with faculty, students, and staff who come together to become one, Boilermakers! Our greatest adventures are yet to come, and we want to include you.
Come take your Next Giant Leap and Discover your next career!
The Senior Administrative Assistant will provide scheduling and calendaring support for leadership in the office. In this role, you will be responsible for planning, organizing, and executing special events, including meetings, conferences, and special functions, as well as coordinating event logistics such as venue booking, catering, and equipment setup. You will also liaise with vendors, staff and participants to ensure smooth event execution.
In addition, this role will perform general office duties, including answering phones, responding to emails, managing correspondence, and preparing and editing documents. You will assist with project management tasks as needed and support various team members with administrative tasks to ensure efficient operations. Other duties may be assigned by the supervisor as necessary.
What You'll Be Doing:
High school diploma/GED3 years of experience in an administrative support roleExcellent verbal and written communication skillsAbility to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentialityStrong organizational and time management skills and attention to detailAdvanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.Ability to collaborate and communicate with individuals at all levels within and external to the university to support department needsAbility to interpret policies and procedures to proactively resolve issues or improve processesAbility to identify problems and implement or recommend solutionsDrafting, proofreading and editing skillsWhat We'd Like You to Know:
This is a part-time (60% FTE) position. Benefits do apply.This position has a hybrid work schedulePurdue will not sponsor work authorization for this position.A background check is required for employment in this positionThis was formerly classified as an operational/technical position; an internal lateral transfer will retain same benefit standing.FLSA: Non-Exempt (Eligible for Overtime)Retirement: Non-exempt Defined Contribution PlanPurdue University is an EEO/AA employer. All individuals, including minorities, women, individuals with disabilities and veterans are encouraged to apply
What You'll Get in Return:
All university employees are afforded a generous benefits package, https://www.purdue.edu/hr/benewell/index.php, including medical/dental/vision insurance, paid time off, and retirement contributions. As part of Purdue University's expansive employee benefit package, the University is proud to offer its employees the opportunity to grow, learn, and advance by offering a tuition remission opportunity at both Purdue University and Purdue Global.
Take Your Next Giant Leap
We never stop, we keep going, because Discovery is in our DNA, and we want you to discover a Career at Purdue University! Come work alongside a family of diverse culture with faculty, students, and staff who come together to become one, Boilermakers! Our greatest adventures are yet to come, and we want to include you.
Come take your Next Giant Leap and Discover your next career!