Bethel University
Admissions Event Specialist
Bethel University, Saint Paul, Minnesota, United States, 55199
Admissions Event SpecialistID: 2024-2042
Category: Conference and Event Services
Type: Full-Time
Months per year: 12
Hours per week: 40
Max Salary: USD $47,000.00/Yr.
Benefit Eligible: Yes
FLSA Status: Exempt
Office Location: 3900
Location: St. Paul, Minnesota
Workplace: Onsite
Job SummaryThe Admissions Events Specialist will play a pivotal role in planning, coordinating, and executing admissions events on campus, while also providing day-of support for large-scale campus events and summer conferences. This role is embedded within Conference and Events Services but involves significant collaboration with Admissions teams.
ResponsibilitiesAdmissions Event Planning
Lead the planning and strategic execution of all on-campus Admissions events, ensuring prospective students and families have an outstanding experience.
Coordinate with the Admissions teams to understand event requirements, goals, and target audiences. Set measurable goals to evaluate event success.
Develop event timelines and strategic programming content to meet the needs of target audiences at various stages of the enrollment process.
Correspond with guests as part of the preparation and follow-up to evaluate event success in relation to goals.
Manage event registration systems and track attendee data in Salesforce.
Plan, organize and manage all event logistics to support event goals, including reserving event resources and ordering catering.
Supervise day-of event setup, execution, and breakdown, ensuring a seamless experience for all attendees.
Schedule Admissions Counselors and Student Event Assistants to provide day-of event staffing.
Conduct post-event evaluations and provide recommendations for future improvements.
Track budget spending for Admissions events.
Student Employee Management
Hire, supervise, train, and develop a team of Student Event Assistants to provide Admissions and university-wide event support.
Summer Conferences
Support summer conferences and camps in June and July. Provide exceptional customer service through dorm inspections, material preparations, and operational support.
Campus Event Support
Assist in day-of execution of assigned events including, but not limited to, Welcome Week, Festival of Christmas, and Commencement.
Other duties as assigned.
Required Skills
Demonstrates exceptional organizational skills, project management skills, attention to detail, and problem-solving skills.
Ability to remain calm and professional under pressure.
Possess social skills, networking skills, and the ability to work with a variety of personalities.
Highly motivated self-starter with the ability to collaborate with others as well as work independently.
Strong interpersonal and communication skills, both written and verbal.
Ability to work collaboratively with diverse teams and stakeholders.
Ability to learn quickly, think creatively and solve problems in a continually evolving work environment.
Proven ability to manage others through projects, processes, and events.
Must handle sensitive, confidential information in a mature, professional manner.
Working knowledge of Microsoft Office Suite and Google Suite is required.
Prior experience with, or show aptitude to learn, Event Management System (EMS) software.
ExperienceRequired: 3+ years of related experience.
EducationRequired: Bachelor's degree.
Additional Information
This position requires non-routine hours at certain times of the year including occasional evenings and weekends to support events during the academic school year (August-May).
Additional weekend and evening shifts will be expected during summer camps and conferences (June and July).
40 hours per week, 12 months per year.
Frequent sitting, standing, and walking for extended periods of time. Some work may be performed outdoors in various weather conditions.
Salary: $47,000/year.
Bethel seeks to recruit, retain, develop, and support a diverse workforce who contributes to our educational and Christ-centered mission. Bethel encourages candidates to apply who can assist the University to develop a faculty that reflects the diversity of people in God's kingdom through a variety of ethnicities, cultures, and lived experiences.
Learn more about our commitment to diversity in hiring.
Bethel University is a leader in Christ-centered higher education with approximately 4,700 students from 50 states and 32 countries enrolled in undergraduate, graduate, seminary, and adult education programs.
Bethel employs qualified individuals regardless of race, color, national origin, sex, disability, age, marital status, veteran status, familial status, and status with regard to public assistance.
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Category: Conference and Event Services
Type: Full-Time
Months per year: 12
Hours per week: 40
Max Salary: USD $47,000.00/Yr.
Benefit Eligible: Yes
FLSA Status: Exempt
Office Location: 3900
Location: St. Paul, Minnesota
Workplace: Onsite
Job SummaryThe Admissions Events Specialist will play a pivotal role in planning, coordinating, and executing admissions events on campus, while also providing day-of support for large-scale campus events and summer conferences. This role is embedded within Conference and Events Services but involves significant collaboration with Admissions teams.
ResponsibilitiesAdmissions Event Planning
Lead the planning and strategic execution of all on-campus Admissions events, ensuring prospective students and families have an outstanding experience.
Coordinate with the Admissions teams to understand event requirements, goals, and target audiences. Set measurable goals to evaluate event success.
Develop event timelines and strategic programming content to meet the needs of target audiences at various stages of the enrollment process.
Correspond with guests as part of the preparation and follow-up to evaluate event success in relation to goals.
Manage event registration systems and track attendee data in Salesforce.
Plan, organize and manage all event logistics to support event goals, including reserving event resources and ordering catering.
Supervise day-of event setup, execution, and breakdown, ensuring a seamless experience for all attendees.
Schedule Admissions Counselors and Student Event Assistants to provide day-of event staffing.
Conduct post-event evaluations and provide recommendations for future improvements.
Track budget spending for Admissions events.
Student Employee Management
Hire, supervise, train, and develop a team of Student Event Assistants to provide Admissions and university-wide event support.
Summer Conferences
Support summer conferences and camps in June and July. Provide exceptional customer service through dorm inspections, material preparations, and operational support.
Campus Event Support
Assist in day-of execution of assigned events including, but not limited to, Welcome Week, Festival of Christmas, and Commencement.
Other duties as assigned.
Required Skills
Demonstrates exceptional organizational skills, project management skills, attention to detail, and problem-solving skills.
Ability to remain calm and professional under pressure.
Possess social skills, networking skills, and the ability to work with a variety of personalities.
Highly motivated self-starter with the ability to collaborate with others as well as work independently.
Strong interpersonal and communication skills, both written and verbal.
Ability to work collaboratively with diverse teams and stakeholders.
Ability to learn quickly, think creatively and solve problems in a continually evolving work environment.
Proven ability to manage others through projects, processes, and events.
Must handle sensitive, confidential information in a mature, professional manner.
Working knowledge of Microsoft Office Suite and Google Suite is required.
Prior experience with, or show aptitude to learn, Event Management System (EMS) software.
ExperienceRequired: 3+ years of related experience.
EducationRequired: Bachelor's degree.
Additional Information
This position requires non-routine hours at certain times of the year including occasional evenings and weekends to support events during the academic school year (August-May).
Additional weekend and evening shifts will be expected during summer camps and conferences (June and July).
40 hours per week, 12 months per year.
Frequent sitting, standing, and walking for extended periods of time. Some work may be performed outdoors in various weather conditions.
Salary: $47,000/year.
Bethel seeks to recruit, retain, develop, and support a diverse workforce who contributes to our educational and Christ-centered mission. Bethel encourages candidates to apply who can assist the University to develop a faculty that reflects the diversity of people in God's kingdom through a variety of ethnicities, cultures, and lived experiences.
Learn more about our commitment to diversity in hiring.
Bethel University is a leader in Christ-centered higher education with approximately 4,700 students from 50 states and 32 countries enrolled in undergraduate, graduate, seminary, and adult education programs.
Bethel employs qualified individuals regardless of race, color, national origin, sex, disability, age, marital status, veteran status, familial status, and status with regard to public assistance.
#LI-Onsite
#J-18808-Ljbffr