JLL
Assistant Facilities Manager
JLL, Palo Alto, California, United States, 94306
JLL empowers you to shape a brighter way .Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world-class services, advisory, and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers, and find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades, or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.Reporting to the Facilities Manager and working as part of the overall Facilities Team, the
Assistant Facilities Manager
will manage a range of soft services and provide the necessary support to ensure the efficient and effective running of the site.What this job involvesManage the team providing first line soft services to the site(s), including reception, mail operations, meeting & events, cleaning, waste & recycling, vending & food servicesMonitor and maintain office equipment and suppliesManage and maintain regular contact and meetings with relevant vendors - to report on issues, recommendations, and cost estimatesWeekly walk-round with the vendor cleaning manager ensuring cleaning quality standards are maintainedManage Trouble Ticket (Remedy) requests (helpdesk) - interface with internal customers and action queries promptly in line with service level agreementsManage daily health & safety issues – maintaining regular scheduled meetings and records of the fire and safety teams/fire drills/safety equipment/trainingTravel/Visitors’ support – interface with locally approved hotels – assist Client global travel & hotel managers in information gathering and communicating up-to-date information to staff.Assist in organizing internal and external Client eventsManaging the quality of conferencing facilitiesManage food and kitchen facilities – provide direction to housekeepersRaise purchase ordersManage Wiki pages and other communication channels for the site(s)Deputise / provide cover for Building Operations Engineer / Facilities Manager when appropriateResponsible for all other duties and tasks as assignedEvery day is different, and in all these activities, we’d encourage you to show your ingenuitySounds like you? To apply you need to have:Knowledge of the Facilities/Office Services Coordinator rolePrevious experience of working within a high-profile corporate environmentPrevious reception or hospitality experienceEducation: Diploma/degree levelProblem-solving skillsGood decision makingExcellent written/verbal communicationsSpreadsheet and word processingCustomer-focusedGood inter-personal skillsAssertiveAttention to detailWhat you can expect from usYou’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits, and pay.Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you...Location:
On-site – Palo Alto, CAEstimated total compensation range for this position is:
69,400.00 – 100,600.00 USD per yearThe pay range listed is a total compensation range including bonus, if applicable. The provided range is an estimate and not guaranteed. An employment offer is based on the applicant’s education, experience, skills, abilities, geographic location, internal equity, and alignment with market data.If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
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Assistant Facilities Manager
will manage a range of soft services and provide the necessary support to ensure the efficient and effective running of the site.What this job involvesManage the team providing first line soft services to the site(s), including reception, mail operations, meeting & events, cleaning, waste & recycling, vending & food servicesMonitor and maintain office equipment and suppliesManage and maintain regular contact and meetings with relevant vendors - to report on issues, recommendations, and cost estimatesWeekly walk-round with the vendor cleaning manager ensuring cleaning quality standards are maintainedManage Trouble Ticket (Remedy) requests (helpdesk) - interface with internal customers and action queries promptly in line with service level agreementsManage daily health & safety issues – maintaining regular scheduled meetings and records of the fire and safety teams/fire drills/safety equipment/trainingTravel/Visitors’ support – interface with locally approved hotels – assist Client global travel & hotel managers in information gathering and communicating up-to-date information to staff.Assist in organizing internal and external Client eventsManaging the quality of conferencing facilitiesManage food and kitchen facilities – provide direction to housekeepersRaise purchase ordersManage Wiki pages and other communication channels for the site(s)Deputise / provide cover for Building Operations Engineer / Facilities Manager when appropriateResponsible for all other duties and tasks as assignedEvery day is different, and in all these activities, we’d encourage you to show your ingenuitySounds like you? To apply you need to have:Knowledge of the Facilities/Office Services Coordinator rolePrevious experience of working within a high-profile corporate environmentPrevious reception or hospitality experienceEducation: Diploma/degree levelProblem-solving skillsGood decision makingExcellent written/verbal communicationsSpreadsheet and word processingCustomer-focusedGood inter-personal skillsAssertiveAttention to detailWhat you can expect from usYou’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits, and pay.Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you...Location:
On-site – Palo Alto, CAEstimated total compensation range for this position is:
69,400.00 – 100,600.00 USD per yearThe pay range listed is a total compensation range including bonus, if applicable. The provided range is an estimate and not guaranteed. An employment offer is based on the applicant’s education, experience, skills, abilities, geographic location, internal equity, and alignment with market data.If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
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