BELLA+CANVAS
Payroll Specialist
BELLA+CANVAS, Los Angeles, California, United States, 90079
RESPONSIBILITIES:
Process full cycle payroll
Review timecards
Maintain payroll files for two entities
Administer multi-entity, multi-state and multi-cycle payroll for 900+ employees
Stay current on payroll systems to achieve alignment with HR & Benefits
Prepare relevant weekly payroll reports including General Ledger
Support all internal and external audits related to payroll
Maintain payroll information with the highest confidentiality
Update payroll records by reviewing changes in exemptions, job titles, and department transfers
Prepare reports by compiling summaries of earnings, taxes, deductions, leave, company paid disability, and nontaxable wages
Comply with federal, state, and local legal requirements by studying existing and new legislation and enforcing adherence to requirements
Maintain employee confidence and protect payroll operations by keeping information confidential
Maintain professional and technical knowledge with payroll systems
Contribute to team effort by accomplishing related results as needed
Perform related duties as assigned
Review employee timecards to clarify any punch discrepancies
Communicate with Human Resources when necessary to obtain missing approval signatures
Maintain and review Manual Check Log
Send reports to accounting weekly
Maintain all data relating to payroll and make necessary changes as required
Assist Human Resources Manager in collecting and filing meal waivers
Assist the Payroll & Benefits Manager with special projects, needs and research (including corporate and 401k auditors, census requests as well as Workers Comp needs, W2 preparation and distribution)
Responsible for the full scope of accurate and timely, beginning to end, weekly payroll processing for the company in the absence of the Payroll and Benefits Manager
Issue reports related to payroll and employee benefits, as required, in an accurate and timely manner
Maintain and update employee benefits information in the payroll system
Reactivate employee benefits for employees returning from leave
Process employment verification requests
Assist employees with benefit questions or issues
Maintain records regarding employee leaves of absence, retirement and resignation
Any other duties assigned by the Payroll and Benefits Manager or Human Resources Manager
Assist with day-to-day operations of the HR functions and duties
Assist with any payroll projects as assigned
Provide quality customer service to all employees at all levels of the company in a timely manner
Assist with the research and resolution of payroll issues in a timely manner
Enter and update garnishment, child support orders in payroll system
Process HR changes in ADP Workforce Now (WFN)
Other duties as assigned by Manager
QUALIFICATIONS:
Must be a self-starter
Must have a can-do attitude and a genuine love for payroll & people
Attention to detail
Must meet deadlines
Must be committed to working 8 hours per day, 5 days per week and be available for overtime during month-end, quarter-end and year end
Experience in Custom Reporting
Positive and professional attitude
Demonstrates initiative and volunteers willingly to do more than required
Team player
Detail oriented with a high level of accuracy
Flexible and able to prioritize workload based on urgency and importance
Excellent oral and written communication skills within a diverse environment
ADP Workforce Now payroll system experience preferred
Minimum of five years of experience processing payroll
Knowledge of Multistate payroll
Understanding of the processing of garnishments
Proficient knowledge of basic accounting principles
Understanding of wage and hour law (multistate)
Basic knowledge of labor law
Proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook)
Completes tasks pursuant to supervisors’ priorities
Maintains smooth workflow
Communicates effectively with public and co-workers
Effective writing skills
Works cooperatively with co-workers
Uses time effectively (own/others)
Develop and present alternative solutions to problems
Gathers and analyzes information in a confidential manner
Maintains employee information in a confidential manner
The base salary range for this position is $65,000-$75,000 per year which represents the current range for the base salary for this exempt position. Please note that actual salaries will vary based on factors including but not limited to location, experience, and performance. As such, on occasion and when applicable, there is the possibility that the final, agreed-upon base salary may be outside of the upper end of the range. Please also note the range listed is just one component of the company’s total rewards package for exempt employees. Other rewards may include performance bonuses, long-term incentives, a PTO policy, and many other progressive benefits.
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Process full cycle payroll
Review timecards
Maintain payroll files for two entities
Administer multi-entity, multi-state and multi-cycle payroll for 900+ employees
Stay current on payroll systems to achieve alignment with HR & Benefits
Prepare relevant weekly payroll reports including General Ledger
Support all internal and external audits related to payroll
Maintain payroll information with the highest confidentiality
Update payroll records by reviewing changes in exemptions, job titles, and department transfers
Prepare reports by compiling summaries of earnings, taxes, deductions, leave, company paid disability, and nontaxable wages
Comply with federal, state, and local legal requirements by studying existing and new legislation and enforcing adherence to requirements
Maintain employee confidence and protect payroll operations by keeping information confidential
Maintain professional and technical knowledge with payroll systems
Contribute to team effort by accomplishing related results as needed
Perform related duties as assigned
Review employee timecards to clarify any punch discrepancies
Communicate with Human Resources when necessary to obtain missing approval signatures
Maintain and review Manual Check Log
Send reports to accounting weekly
Maintain all data relating to payroll and make necessary changes as required
Assist Human Resources Manager in collecting and filing meal waivers
Assist the Payroll & Benefits Manager with special projects, needs and research (including corporate and 401k auditors, census requests as well as Workers Comp needs, W2 preparation and distribution)
Responsible for the full scope of accurate and timely, beginning to end, weekly payroll processing for the company in the absence of the Payroll and Benefits Manager
Issue reports related to payroll and employee benefits, as required, in an accurate and timely manner
Maintain and update employee benefits information in the payroll system
Reactivate employee benefits for employees returning from leave
Process employment verification requests
Assist employees with benefit questions or issues
Maintain records regarding employee leaves of absence, retirement and resignation
Any other duties assigned by the Payroll and Benefits Manager or Human Resources Manager
Assist with day-to-day operations of the HR functions and duties
Assist with any payroll projects as assigned
Provide quality customer service to all employees at all levels of the company in a timely manner
Assist with the research and resolution of payroll issues in a timely manner
Enter and update garnishment, child support orders in payroll system
Process HR changes in ADP Workforce Now (WFN)
Other duties as assigned by Manager
QUALIFICATIONS:
Must be a self-starter
Must have a can-do attitude and a genuine love for payroll & people
Attention to detail
Must meet deadlines
Must be committed to working 8 hours per day, 5 days per week and be available for overtime during month-end, quarter-end and year end
Experience in Custom Reporting
Positive and professional attitude
Demonstrates initiative and volunteers willingly to do more than required
Team player
Detail oriented with a high level of accuracy
Flexible and able to prioritize workload based on urgency and importance
Excellent oral and written communication skills within a diverse environment
ADP Workforce Now payroll system experience preferred
Minimum of five years of experience processing payroll
Knowledge of Multistate payroll
Understanding of the processing of garnishments
Proficient knowledge of basic accounting principles
Understanding of wage and hour law (multistate)
Basic knowledge of labor law
Proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook)
Completes tasks pursuant to supervisors’ priorities
Maintains smooth workflow
Communicates effectively with public and co-workers
Effective writing skills
Works cooperatively with co-workers
Uses time effectively (own/others)
Develop and present alternative solutions to problems
Gathers and analyzes information in a confidential manner
Maintains employee information in a confidential manner
The base salary range for this position is $65,000-$75,000 per year which represents the current range for the base salary for this exempt position. Please note that actual salaries will vary based on factors including but not limited to location, experience, and performance. As such, on occasion and when applicable, there is the possibility that the final, agreed-upon base salary may be outside of the upper end of the range. Please also note the range listed is just one component of the company’s total rewards package for exempt employees. Other rewards may include performance bonuses, long-term incentives, a PTO policy, and many other progressive benefits.
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