Doherty Real Estate Group
Real Estate Executive Assistant
Doherty Real Estate Group, Mission Viejo, California, us, 92690
We’re in search of an organized, professional real estate executive assistant to serve as the main point of contact for the principal broker. Your responsibilities include relaying important messages to the broker, scheduling the broker’s meetings and trips, and systematizing information in the client databases. In addition, you’ll need to file paperwork, purchase office equipment, and assist with other teams as needed. Applicants should be decisive, thorough, and excellent communicators. Ready to join the team? Start your application today!Responsibilities:
Keep a balanced record of the broker’s business transactionsFunction as the main point contact for the principal brokerAdjust to the needs of the real estate office and execute other assistant duties when necessaryManage the client database to keep information orderly and confidentialImplement filing systems and order office supplies as neededProvide a concierge level of customer support as the first point of contact in handling customer inquiries and complaints of all contracts through closingKeep the lead agent informed regarding challenges and issues that need to be handledProvide an executive level of administrative support which includes but is not limited to: calendar management, phone, and email management, overseeing other staff membersAssist the Agent in lead generation and follow-upManage a high volume of leads and help prioritize inbound sales inquiriesSupport the agent in converting leads to appointments by managing their lead generation and follow-up time blocksAssist in qualifying leads by discovering if they are ready, willing, and able to move forward with the buying and/or selling processOversee all Listing Coordination including managing all marketing, listing paperwork, and assisting with drafting property descriptions for new propertiesManage all Internet marketing which includes updating the website, email blasts, and updating social media posts as neededCoordination and scheduling of vendors for home inspections, staging, and preparing the property to showBuild, implement, and manage all systems for sellers, buyers, lead generation, database management, information management, and back-office supportCreate and maintain an operation manual that documents all systems and standards, including video documentation, to be well organized and in the cloudQualifications:
Strong interpersonal skills and time management skills2-3 years experience as an executive assistant or administrative assistantExperience in the real estate industry preferredHigh school diploma or equivalent requiredUsed to handling private information and meeting hard deadlinesEssential Duties and Responsibilities:
System development, implementation, and managementInformation managementOversight of contracts through closingCustomer/vendor relationsBookkeeping (A/R and A/P)Communications/Interactions:
Lead Agent – dailyAgent Team – dailyAdministrative Team (as appropriate to team structure) – dailyBuyers/Sellers/Vendors – as appropriateManagement Responsibilities:
All administrative team membersPartner Agent AccountabilityKnowledge/Skills:
Strong written and verbal communication skillsExceptional organizational and project management abilitiesBookkeeping skillsGreat ability to focusConcerned about doing things the right wayCalm under pressureLearning basedService-based attitudeProven ability to succeedHigh school graduateBachelor’s degree preferredReal estate license preferred1 – 3 years of service and management experience3 – 5 years of administrative experienceCompensation:
$69,000 yearly
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Keep a balanced record of the broker’s business transactionsFunction as the main point contact for the principal brokerAdjust to the needs of the real estate office and execute other assistant duties when necessaryManage the client database to keep information orderly and confidentialImplement filing systems and order office supplies as neededProvide a concierge level of customer support as the first point of contact in handling customer inquiries and complaints of all contracts through closingKeep the lead agent informed regarding challenges and issues that need to be handledProvide an executive level of administrative support which includes but is not limited to: calendar management, phone, and email management, overseeing other staff membersAssist the Agent in lead generation and follow-upManage a high volume of leads and help prioritize inbound sales inquiriesSupport the agent in converting leads to appointments by managing their lead generation and follow-up time blocksAssist in qualifying leads by discovering if they are ready, willing, and able to move forward with the buying and/or selling processOversee all Listing Coordination including managing all marketing, listing paperwork, and assisting with drafting property descriptions for new propertiesManage all Internet marketing which includes updating the website, email blasts, and updating social media posts as neededCoordination and scheduling of vendors for home inspections, staging, and preparing the property to showBuild, implement, and manage all systems for sellers, buyers, lead generation, database management, information management, and back-office supportCreate and maintain an operation manual that documents all systems and standards, including video documentation, to be well organized and in the cloudQualifications:
Strong interpersonal skills and time management skills2-3 years experience as an executive assistant or administrative assistantExperience in the real estate industry preferredHigh school diploma or equivalent requiredUsed to handling private information and meeting hard deadlinesEssential Duties and Responsibilities:
System development, implementation, and managementInformation managementOversight of contracts through closingCustomer/vendor relationsBookkeeping (A/R and A/P)Communications/Interactions:
Lead Agent – dailyAgent Team – dailyAdministrative Team (as appropriate to team structure) – dailyBuyers/Sellers/Vendors – as appropriateManagement Responsibilities:
All administrative team membersPartner Agent AccountabilityKnowledge/Skills:
Strong written and verbal communication skillsExceptional organizational and project management abilitiesBookkeeping skillsGreat ability to focusConcerned about doing things the right wayCalm under pressureLearning basedService-based attitudeProven ability to succeedHigh school graduateBachelor’s degree preferredReal estate license preferred1 – 3 years of service and management experience3 – 5 years of administrative experienceCompensation:
$69,000 yearly
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