Staff Accountant

BASIC FUNCTION: Summarize position’s purpose:Perform the basic functions of grant billings/vouchers, cash receipts, reconciliations, fixed assets schedules and assisting in monthly financial closing.SPECIFIC DUTIES: Describe responsibilities and tasks:Handles sensitive and confidential information on a daily basisGrant billings/vouchers:Prepares vouchers for each grant on its specific billing period, i.e., monthly,quarterly, bi-annually or annually for both government and private grants andcontractsObtain appropriate signatures for billings/voucher submission, copy for file, file in appropriate grant folder and send to funderProvide funder with requested information as requestedMaintain a current listing of grants, contract #’s amount of grant and funder contactsMaintain and provide to staff a current listing of staff’s funding %’sMaintains all grant files, with contract, financial and program informationMaintains an aging chart for all grant receivables, updating it monthly in time for the Finance Committee meetingsProvides Controller with information in a timely manner (Keep current grant requirements on when last revisions for each grant will be accepted) on needed revisions, modifications, and/or amendments to enable Access Living to draw down all available fundsReconciliation:Reconcile prepaid accountsReconcile receivable accountsReconcile accrual and liabilities accountsReconcile employee advance reimbursementsReconcile and audit volunteer petty cashReconcile other balance sheet accountsMonthly Closing:Prepare and enter into ledger the payroll information for the current monthEnter cash receipt activity into the ledger for monthly closingPrepare and enter the monthly fixed assets and leasehold improvement dataPrepare journal entries and the summary for each grant for the monthly closingMaintain the monthly financial recordsBanking:Maintain all bank account records, always keeping resolution and signature card information in current recordsMaintain all cash receipts records and tie to Development records, including correct codingSPECIFIC DUTIES: Describe responsibilities and tasks (continued)Cross Departmental Activity:Work with program staff to reconcile program related income and expensesWork with development staffs to reconcile revenue and receivablesRecord Keeping:Maintain the fixed asset and leasehold improvements file/binderEnsure the physical inventory which is performed by appropriate staff before audit is included in a section of the fixed asset binderMaintain all other documents related to Access Living financial recordsAudit:Prepare schedules in preparation for the auditPrepare functional expense including the percentages from fiscal year budgetAssist in the preparation of the grant/contract confirmation lettersPrepare all records for auditorsAssist Controller in other audit preparation as assignedOther duties as assignedEDUCATION AND TRAINING: Minimum educational background requiredBA in accounting or finance related field required.

Knowledge of Excel is required. Accounting system knowledge preferred.EXPERIENCE: Length of time required to develop skills for acceptable performanceAt least three years of computerized financial and spreadsheet experience preferred.PHYSICAL DEMANDS: Nature and extent of standing, stooping, lifting and walkingNone.EQUIPMENT OPERATED:Specific equipment, machines, devices and work aids, Computers, printers, calculator, photocopierWORKING ENVIRONMENT; Identify work area and any of its unpleasant elementsAccess Living has shared office space.NO. OF EMPLOYEES DIRECTLY SUPERVISED:None.SUPERVISED BY:ControllerCompensation:$65 - $68k Annual SalaryHow to Apply: Email cover letter and resume to Neil Anderson nanderson@accessliving.org