University of Arizona
Manager, Finance and Administration
University of Arizona, Tucson, Arizona, United States, 85718
Manager, Finance and AdministrationPosting Number:
req20267
Department:
Medicine
Department Website Link:
Department Website
Location:
University of Arizona Health Sciences
Address:
655 N. Alvernon Way, Tucson, AZ 85711 USA
Position Highlights:
The Manager, Finance and Administration (Administrative Operations Manager III) provides operational and financial management support to the Associate Administrator and Administrator in the Department of Medicine (DOM), and oversees the day-to-day operations of the finance and grants staff, which includes two Assistant Division Managers, a Financial Analyst, Senior, and a Financial Analyst team of four. This position plays a pivotal role as the senior leader for financial operations matters and managing financial resources for the department.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!
The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please
click here .
Duties & Responsibilities:
Directly supervises two Assistant Division Managers who oversee Medicine Divisions by providing services related to grants management, proposal review and preparation, reporting, financial projections, financial reconciliations and accounting services.
Directly supervises the Financial Analyst, Senior who oversees two accounting support staff who prepare and manage all functions associated with the daily operations of the business service office.
Directly supervises the four Financial Analysts that manage faculty and staff salary allocations, monitor budgets, reconcile data, produce financial reports, and manages accounts for assigned Divisions.
The Manager, Finance and Administration holds monthly Finance meetings to ensure all relevant information that has impact on work objectives is clearly communicated to staff related to institutional, College of Medicine - Tucson, or departmental policy updates provided by leadership, and ensures changes are operationalized to maximize efficiency within the unit and for the Divisions.
Oversees the day to day operations of the Finance Office team to include hiring replacements, teaching and training new hires, coaching and mentoring, performance evaluation, coordinating employee relations with Human Resources, assigning work, communicating tasks, creating time-lines and deadlines, reviewing work for accuracy, and developing the team.
Provides leadership to the Department with respect to Departmental policies and principles.
Develops parameters to ensure financial oversight and fiscal control. Ensures that GAPP, NIH/Federal, UA, and Departmental policies are followed as it relates to financial and grant contract matters.
Reviews and implements new policies and procedures as needed to ensure fiscal responsibility and efficiency.
Responsible for evaluating the financial and operational impact of policy changes implemented by Main Campus or the College of Medicine to provide analysis and make recommendations to Department leadership.
Supports Associate Administrator and Department Administrator with preparation of the DOM All Funds Budget process and submission, along with the university fiscal year-end financial and budget processes.
Gathers information and reconciles the department Triple S allocation (BAFF, State, Deans Tax, Designated) and updates the quarterly projections and commitment request.
Manages the completion of internal and external financial reporting, questionnaires and surveys.
Does the preliminary review of departmental research proposals to ensure financial accuracy and incorporation into Department budget.
Oversees and approves department payroll, and UAccess provisioning requests.
Reviews departments UA Clinical incentives, excess shifts, call pay and other requests for final review by Associate Administrator and Department Administrator.
Serves as department contact for lost or stolen cards and notifies PCard Office.
Securely distributes and collects P-Cards as necessary due to termination, new or expired cards.
Disseminates information from UA PCard Office to Cardholders.
Responsible for compliance of UA policies and procedures.
Advises the Associate and Department Administrators of problematic cardholders or misuse of a PCard.
Knowledge, Skills, and Abilities:
Ability to communicate effectively in a team environment, including strong verbal and written communication skills.
Desire and ability to work in fast paced environment with changing demands.
Ability to develop strong networking relationships.
Excellent organization and time management skills.
Ability to take initiative and be self-motivated.
Ability to multi-task projects and daily assignments.
Critical thinking skills.
Minimum Qualifications:
Bachelor's degree or equivalent advanced learning attained through professional level experience required.
Seven (7) years of related work experience, including three (3) years of managerial experience, or equivalent combination of education and work experience.
Preferred Qualifications:
At least five years of experience interpreting University of Arizona business policies and procedures.
At least five years of experience managing state, discretionary, sponsored and gift funds.
At least five years of experience working in an academic institution, in a financial capacity.
At least five years of experience creating financial reporting tools with the ability to create customized reports from UAccess systems.
At least five years of experience working with a database or data storage software, with the ability to create customized reports.
At least two years of experience with University of Arizona archiving and records retention practices, policies, and time line schedules.
FLSA:
Exempt
Full Time/Part Time:
Full Time
Number of Hours Worked per Week:
40
Job FTE:
1.0
Work Calendar:
Fiscal
Job Category:
Organizational Administration
Benefits Eligible:
Yes - Full Benefits
Rate of Pay:
$75,540 - $98,201
Compensation Type:
salary at 1.0 full-time equivalency (FTE)
Grade:
10
Type of criminal background check required:
Fingerprint criminal background check (security sensitive due to title or department)
Number of Vacancies:
1
Contact Information for Candidates:
Heather Hendrych | hhendrych@arizona.edu
Open Date:
8/9/2024
Open Until Filled:
Yes
Documents Needed to Apply:
Resume and Cover Letter
Special Instructions to Applicant:
If invited for an interview, please provide three professional references.
Diversity Statement:
At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies.
Notice of Availability of the Annual Security and Fire Safety Report:
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe.
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req20267
Department:
Medicine
Department Website Link:
Department Website
Location:
University of Arizona Health Sciences
Address:
655 N. Alvernon Way, Tucson, AZ 85711 USA
Position Highlights:
The Manager, Finance and Administration (Administrative Operations Manager III) provides operational and financial management support to the Associate Administrator and Administrator in the Department of Medicine (DOM), and oversees the day-to-day operations of the finance and grants staff, which includes two Assistant Division Managers, a Financial Analyst, Senior, and a Financial Analyst team of four. This position plays a pivotal role as the senior leader for financial operations matters and managing financial resources for the department.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!
The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please
click here .
Duties & Responsibilities:
Directly supervises two Assistant Division Managers who oversee Medicine Divisions by providing services related to grants management, proposal review and preparation, reporting, financial projections, financial reconciliations and accounting services.
Directly supervises the Financial Analyst, Senior who oversees two accounting support staff who prepare and manage all functions associated with the daily operations of the business service office.
Directly supervises the four Financial Analysts that manage faculty and staff salary allocations, monitor budgets, reconcile data, produce financial reports, and manages accounts for assigned Divisions.
The Manager, Finance and Administration holds monthly Finance meetings to ensure all relevant information that has impact on work objectives is clearly communicated to staff related to institutional, College of Medicine - Tucson, or departmental policy updates provided by leadership, and ensures changes are operationalized to maximize efficiency within the unit and for the Divisions.
Oversees the day to day operations of the Finance Office team to include hiring replacements, teaching and training new hires, coaching and mentoring, performance evaluation, coordinating employee relations with Human Resources, assigning work, communicating tasks, creating time-lines and deadlines, reviewing work for accuracy, and developing the team.
Provides leadership to the Department with respect to Departmental policies and principles.
Develops parameters to ensure financial oversight and fiscal control. Ensures that GAPP, NIH/Federal, UA, and Departmental policies are followed as it relates to financial and grant contract matters.
Reviews and implements new policies and procedures as needed to ensure fiscal responsibility and efficiency.
Responsible for evaluating the financial and operational impact of policy changes implemented by Main Campus or the College of Medicine to provide analysis and make recommendations to Department leadership.
Supports Associate Administrator and Department Administrator with preparation of the DOM All Funds Budget process and submission, along with the university fiscal year-end financial and budget processes.
Gathers information and reconciles the department Triple S allocation (BAFF, State, Deans Tax, Designated) and updates the quarterly projections and commitment request.
Manages the completion of internal and external financial reporting, questionnaires and surveys.
Does the preliminary review of departmental research proposals to ensure financial accuracy and incorporation into Department budget.
Oversees and approves department payroll, and UAccess provisioning requests.
Reviews departments UA Clinical incentives, excess shifts, call pay and other requests for final review by Associate Administrator and Department Administrator.
Serves as department contact for lost or stolen cards and notifies PCard Office.
Securely distributes and collects P-Cards as necessary due to termination, new or expired cards.
Disseminates information from UA PCard Office to Cardholders.
Responsible for compliance of UA policies and procedures.
Advises the Associate and Department Administrators of problematic cardholders or misuse of a PCard.
Knowledge, Skills, and Abilities:
Ability to communicate effectively in a team environment, including strong verbal and written communication skills.
Desire and ability to work in fast paced environment with changing demands.
Ability to develop strong networking relationships.
Excellent organization and time management skills.
Ability to take initiative and be self-motivated.
Ability to multi-task projects and daily assignments.
Critical thinking skills.
Minimum Qualifications:
Bachelor's degree or equivalent advanced learning attained through professional level experience required.
Seven (7) years of related work experience, including three (3) years of managerial experience, or equivalent combination of education and work experience.
Preferred Qualifications:
At least five years of experience interpreting University of Arizona business policies and procedures.
At least five years of experience managing state, discretionary, sponsored and gift funds.
At least five years of experience working in an academic institution, in a financial capacity.
At least five years of experience creating financial reporting tools with the ability to create customized reports from UAccess systems.
At least five years of experience working with a database or data storage software, with the ability to create customized reports.
At least two years of experience with University of Arizona archiving and records retention practices, policies, and time line schedules.
FLSA:
Exempt
Full Time/Part Time:
Full Time
Number of Hours Worked per Week:
40
Job FTE:
1.0
Work Calendar:
Fiscal
Job Category:
Organizational Administration
Benefits Eligible:
Yes - Full Benefits
Rate of Pay:
$75,540 - $98,201
Compensation Type:
salary at 1.0 full-time equivalency (FTE)
Grade:
10
Type of criminal background check required:
Fingerprint criminal background check (security sensitive due to title or department)
Number of Vacancies:
1
Contact Information for Candidates:
Heather Hendrych | hhendrych@arizona.edu
Open Date:
8/9/2024
Open Until Filled:
Yes
Documents Needed to Apply:
Resume and Cover Letter
Special Instructions to Applicant:
If invited for an interview, please provide three professional references.
Diversity Statement:
At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies.
Notice of Availability of the Annual Security and Fire Safety Report:
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe.
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