Alameda County
Financial Services Officer - #23-0217-01
Alameda County, San Leandro, California, United States, 94579
IntroductionREAD THIS ENTIRE BULLETIN FOR INSTRUCTIONS ON HOW TO REAPPLY FOR THIS RECRUITMENT. THIS IS A REOPENING OF A CONTINUOUS EXAMINATION. If you have previously applied or started an application for the Financial Services Officer, Examination #23-0217-01, read this entire bulletin. There are specific instructions on how to reapply for this position. PLEASE CONTACT THE EXAMINATION ANALYST, IONE BELL AT IONE.BELL@ACGOV.ORG TO HAVE YOUR PREVIOUS APPLICATION RELEASED BACK TO YOU. The scores and dispositions of candidates for this examination will be merged with previous exam participants. If you have previously submitted an application and choose to reapply, your new score/disposition will replace your current disposition. A properly completed Supplemental Questionnaire must be submitted with each application. Applications and Supplemental Questionnaires must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing. Failure to submit the Application or Supplemental Questionnaire will result in disqualification. Applications and Supplemental Questionnaires will only be accepted online.DESCRIPTIONTHE POSITION
Under administrative direction, the Financial Services Officer manages and oversees various financial service staff and functions at an agency or departmental level; serves in a consultative role to management in addressing and resolving financial, revenue, contract, grant and related administrative, programmatic and policy matters; facilitates the implementation of a wide variety of programs and projects; and to do related work as required.IDEAL CANDIDATE
In addition to meeting the minimum qualifications stated below, the ideal candidate will have demonstrated a track record of success in the following areas:Demonstrated considerable technical and professional astuteness and financial and programmatic expertise in the public sector, as it relates to budget, finance, contracts and grant administration.Applied strong supervisory skills and a demonstrated ability to train, coach, counsel and manage subordinate staff in order to optimize individual performance.Collaborated and built consensus with exceptional organizational skills and a demonstrated ability to plan and organize work for self and others in order to ensure that the work was completed efficiently and in a timely manner.Worked with a wide variety of stakeholders to identify opportunities and built strategic relationships between one’s area and other areas, teams, departments, units, or organizations to help achieve business goals.Used strong business acumen to understand and improve business results; use one’s understanding of major business functions, industry trends, and own organization’s position to contribute to effective business strategies and tactics pertaining to social services.Effectively met customer needs and applied a customer-centered approach; built productive internal and external customer relationships and took responsibility for customer satisfaction.Acted strategically and creatively in forecasting the financial needs of programmatic areas by identifying & understanding complex problems, exercising good judgment in making effective decisions, and formulating and articulating action plans proactively and collaboratively.Effectively communicated and clearly conveyed information and ideas; and interacted well with others by relating to people from varied backgrounds and in different situations; and who exemplifies understanding, courtesy, tact, empathy, concern, and politeness.Took personal satisfaction and pride contributing as a valued organizational leader with direct responsibilities for the finances of the organization.Made a positive impact on others by exuding an air of confidence, creating good first impressions by professionally commanding attention, and earning the professional trust and respect of others.For more detailed information about the job classification, visit: Financial Services Officer.THE VACANCY
This is a countywide recruitment, and the current vacancies are in the General Services Agency, the Probation Department, and the Healthcare Services Agency. The eligible list created by this recruitment may be used to fill these current vacancies and any that arise county-wide.MINIMUM QUALIFICATIONSEITHER The equivalent to three years of full-time experience at the level of or higher than the class of Financial Services Specialist II or Administrative Specialist II in the Alameda County classified service. Completion of the Alameda County Management Academy “Management & Supervision Certificate Program” may be substituted for six (6) months of the required qualifying experience for the internal patterns. OR Education: The equivalent to graduation from a four-year accredited college or university (180 quarter units or 120 semester units) with major coursework in business or public administration, economics, financial management or a field related to the work. (Additional professional-level financial planning and support experience may be substituted for the education on a year-for-year basis.) AND Experience: The equivalent of three years of full-time professional-level experience in independently performing complex financial planning or analysis, budget development and processing, contract negotiation and administration and/or grant management at a level equivalent to or higher than the Alameda County classified service class of Financial Services Specialist II, preferably in a public agency setting. This experience must have included at least one year of supervising the work of others. License: Possession of a valid California Motor Vehicle Operator’s license. NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.KNOWLEDGE AND SKILLSThe most suitably qualified candidates will possess the following competencies:Knowledge of management principles and practices, including work planning, employee supervision and business management.Financial planning, rate setting and revenue enhancement principles and strategies.Principles and practices of governmental budget development and administration.Principles and practices of contract and grant administration.Financial record-keeping and auditing practices.Practices and techniques of administrative analysis and report preparation.Computer applications related to the work.General administrative principles, including personnel, purchasing and business management.Office administrative practices and procedures, including records management and the operation of standard office equipment.Ability to:Serve effectively as a member of a departmental management team.Manage a variety of financial functions, including budgeting and contracts and grants administration.Plan, supervise, review and evaluate the work of others, either directly or through subordinate supervision.Plan and conduct complex financial, revenue and strategic planning analyses.Provide sound technical advice on financial matters to departmental management.Conduct and coordinate financial audits.Monitor legislative and regulation changes and recommend operational and procedural changes as required.Interpret, explain and apply complex policies, regulations and procedures.Prepare clear and accurate reports, correspondence, procedures and other written materials.Represent the department and the County in meetings with others.Organize and prioritize work and meet critical deadlines.Exercise sound independent judgment within established policies and guidelines.Establish and maintain effective working relationships with those contacted in the course of the work.EXAMINATION COMPONENTSTHE EXAMINATION WILL CONSIST OF THE FOLLOWING STEPS: 1) A review of applicants' applications to verify possession of minimum requirements. Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process. 2) A review of candidates’ Supplemental Questionnaires to select the best qualified applicants to continue in the process. Those candidates considered the best qualified will move on to the final step in the examination process. 3) An oral interview/exam which will be weighted as 100% of the candidate's final examination score. The oral interview/exam may contain situational exercises. CANDIDATES MUST ATTAIN A QUALIFYING RATING ON EACH PORTION OF THIS EXAMINATION. We reserve the right to make changes to the announced examination components. Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position.Selection PlanApplicants will be informed via e-mail with reasonable notice in advance of any examination process which will require their attendance. The following dates are tentative and subject to change based on the needs of the Agency: TENTATIVE SELECTION PLAN: Deadline for Filing (LDF): Friday, September 13, 2024, 5:00 p.m. Review of Minimum Qualifications: Friday, September 27, 2024 Review of Supplemental Questionnaire for Best Qualified: By October 11, 2024 Virtual Civil Service Pre-Recorded Oral Interviews: Week of November 4, 2024 Notification of Results: Week of November 18, 2024 CSC Promulgation of Eligible List December 11, 2024. WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN. Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County’s Reasonable Accommodation Policy and applicable statutes.BENEFITSAlameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. These benefits include but are not limited to: Medical – HMO & PPO Plans, Dental – HMO & PPO Plans, Vision or Vision Reimbursement, Basic Life Insurance, Supplemental Life Insurance (with optional dependent coverage for eligible employees), Accidental Death and Dismemberment Insurance, County Allowance Credit, Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance, Short-Term Disability Insurance, Long-Term Disability Insurance, Employee Assistance Program, Retirement Plan - (Defined Benefit Pension Plan), Deferred Compensation Plan (457 Plan or Roth Plan), 12 paid holidays, Floating Holidays, Vacation and sick leave accrual, Management Paid Leave, Catastrophic Sick Leave.ConclusionAll notices related to County recruitments for which you have applied will be sent/delivered via email. Please add accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment. NOTE: All notices are generated through an automated email notification system. If you have questions, please contact the Human Resources Analyst listed on the job announcement for the recruitment for which you have applied. Ione Bell, Human Resources Analyst Human Resource Services, County of Alameda (510) 272-6456 or email ione.bell@acgov.org.
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Under administrative direction, the Financial Services Officer manages and oversees various financial service staff and functions at an agency or departmental level; serves in a consultative role to management in addressing and resolving financial, revenue, contract, grant and related administrative, programmatic and policy matters; facilitates the implementation of a wide variety of programs and projects; and to do related work as required.IDEAL CANDIDATE
In addition to meeting the minimum qualifications stated below, the ideal candidate will have demonstrated a track record of success in the following areas:Demonstrated considerable technical and professional astuteness and financial and programmatic expertise in the public sector, as it relates to budget, finance, contracts and grant administration.Applied strong supervisory skills and a demonstrated ability to train, coach, counsel and manage subordinate staff in order to optimize individual performance.Collaborated and built consensus with exceptional organizational skills and a demonstrated ability to plan and organize work for self and others in order to ensure that the work was completed efficiently and in a timely manner.Worked with a wide variety of stakeholders to identify opportunities and built strategic relationships between one’s area and other areas, teams, departments, units, or organizations to help achieve business goals.Used strong business acumen to understand and improve business results; use one’s understanding of major business functions, industry trends, and own organization’s position to contribute to effective business strategies and tactics pertaining to social services.Effectively met customer needs and applied a customer-centered approach; built productive internal and external customer relationships and took responsibility for customer satisfaction.Acted strategically and creatively in forecasting the financial needs of programmatic areas by identifying & understanding complex problems, exercising good judgment in making effective decisions, and formulating and articulating action plans proactively and collaboratively.Effectively communicated and clearly conveyed information and ideas; and interacted well with others by relating to people from varied backgrounds and in different situations; and who exemplifies understanding, courtesy, tact, empathy, concern, and politeness.Took personal satisfaction and pride contributing as a valued organizational leader with direct responsibilities for the finances of the organization.Made a positive impact on others by exuding an air of confidence, creating good first impressions by professionally commanding attention, and earning the professional trust and respect of others.For more detailed information about the job classification, visit: Financial Services Officer.THE VACANCY
This is a countywide recruitment, and the current vacancies are in the General Services Agency, the Probation Department, and the Healthcare Services Agency. The eligible list created by this recruitment may be used to fill these current vacancies and any that arise county-wide.MINIMUM QUALIFICATIONSEITHER The equivalent to three years of full-time experience at the level of or higher than the class of Financial Services Specialist II or Administrative Specialist II in the Alameda County classified service. Completion of the Alameda County Management Academy “Management & Supervision Certificate Program” may be substituted for six (6) months of the required qualifying experience for the internal patterns. OR Education: The equivalent to graduation from a four-year accredited college or university (180 quarter units or 120 semester units) with major coursework in business or public administration, economics, financial management or a field related to the work. (Additional professional-level financial planning and support experience may be substituted for the education on a year-for-year basis.) AND Experience: The equivalent of three years of full-time professional-level experience in independently performing complex financial planning or analysis, budget development and processing, contract negotiation and administration and/or grant management at a level equivalent to or higher than the Alameda County classified service class of Financial Services Specialist II, preferably in a public agency setting. This experience must have included at least one year of supervising the work of others. License: Possession of a valid California Motor Vehicle Operator’s license. NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.KNOWLEDGE AND SKILLSThe most suitably qualified candidates will possess the following competencies:Knowledge of management principles and practices, including work planning, employee supervision and business management.Financial planning, rate setting and revenue enhancement principles and strategies.Principles and practices of governmental budget development and administration.Principles and practices of contract and grant administration.Financial record-keeping and auditing practices.Practices and techniques of administrative analysis and report preparation.Computer applications related to the work.General administrative principles, including personnel, purchasing and business management.Office administrative practices and procedures, including records management and the operation of standard office equipment.Ability to:Serve effectively as a member of a departmental management team.Manage a variety of financial functions, including budgeting and contracts and grants administration.Plan, supervise, review and evaluate the work of others, either directly or through subordinate supervision.Plan and conduct complex financial, revenue and strategic planning analyses.Provide sound technical advice on financial matters to departmental management.Conduct and coordinate financial audits.Monitor legislative and regulation changes and recommend operational and procedural changes as required.Interpret, explain and apply complex policies, regulations and procedures.Prepare clear and accurate reports, correspondence, procedures and other written materials.Represent the department and the County in meetings with others.Organize and prioritize work and meet critical deadlines.Exercise sound independent judgment within established policies and guidelines.Establish and maintain effective working relationships with those contacted in the course of the work.EXAMINATION COMPONENTSTHE EXAMINATION WILL CONSIST OF THE FOLLOWING STEPS: 1) A review of applicants' applications to verify possession of minimum requirements. Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process. 2) A review of candidates’ Supplemental Questionnaires to select the best qualified applicants to continue in the process. Those candidates considered the best qualified will move on to the final step in the examination process. 3) An oral interview/exam which will be weighted as 100% of the candidate's final examination score. The oral interview/exam may contain situational exercises. CANDIDATES MUST ATTAIN A QUALIFYING RATING ON EACH PORTION OF THIS EXAMINATION. We reserve the right to make changes to the announced examination components. Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position.Selection PlanApplicants will be informed via e-mail with reasonable notice in advance of any examination process which will require their attendance. The following dates are tentative and subject to change based on the needs of the Agency: TENTATIVE SELECTION PLAN: Deadline for Filing (LDF): Friday, September 13, 2024, 5:00 p.m. Review of Minimum Qualifications: Friday, September 27, 2024 Review of Supplemental Questionnaire for Best Qualified: By October 11, 2024 Virtual Civil Service Pre-Recorded Oral Interviews: Week of November 4, 2024 Notification of Results: Week of November 18, 2024 CSC Promulgation of Eligible List December 11, 2024. WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN. Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County’s Reasonable Accommodation Policy and applicable statutes.BENEFITSAlameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. These benefits include but are not limited to: Medical – HMO & PPO Plans, Dental – HMO & PPO Plans, Vision or Vision Reimbursement, Basic Life Insurance, Supplemental Life Insurance (with optional dependent coverage for eligible employees), Accidental Death and Dismemberment Insurance, County Allowance Credit, Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance, Short-Term Disability Insurance, Long-Term Disability Insurance, Employee Assistance Program, Retirement Plan - (Defined Benefit Pension Plan), Deferred Compensation Plan (457 Plan or Roth Plan), 12 paid holidays, Floating Holidays, Vacation and sick leave accrual, Management Paid Leave, Catastrophic Sick Leave.ConclusionAll notices related to County recruitments for which you have applied will be sent/delivered via email. Please add accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment. NOTE: All notices are generated through an automated email notification system. If you have questions, please contact the Human Resources Analyst listed on the job announcement for the recruitment for which you have applied. Ione Bell, Human Resources Analyst Human Resource Services, County of Alameda (510) 272-6456 or email ione.bell@acgov.org.
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