State of Alaska
Court Case Manager 1 (41-3342) Anchorage Records Clerk
State of Alaska, Anchorage, Alaska, United States, 99507
The Records Division of the Anchorage Trial Court is accepting applications for a Court Case Manager 1 (salary range 10).Under general supervision of the Records Division Supervisors, you will perform custodian, exhibit, audio duplication, file retention, and archival research.
Employees working in this job classification will promote to salary range 11 after successful completion of three years of service with the court.
This Position
This position will make twice daily pickups and deliveries to and from all divisions, judges' chambers, Area Court Administrator, and Clerk of Court offices. Duties will include mass scanning files from Civil, Small Claims, and Criminal scan locations to re-file accordingly, processing incoming and outgoing mail for Trial Courts on a daily basis, opening and screening incoming mail for hazardous material, and picking up new filings from drop boxes in the courthouses.
Court Case Managers are responsible for safely keeping confidential items, sealed items, and other high-risk/sensitive items stored separately from case files, maintaining a computerized index and inventory of items stored by case number, locations, and item code, fill exhibits requests, and return and dispose of items in accordance with administrative bulletins, court orders, and rules of court.
The Records Division reviews and pulls closed and non-active civil, criminal, and small claims files from the shelf according to retention schedule. This includes making archival box numbers, scan labels, and scanning each file to that box number.
This position may lift up to 50 lbs. on a regular basis.
You can expect to respond to questions by phone and in person in reference to case files, court procedures, and court rules, process requests for audio from court proceedings for state agencies, attorneys, litigants, judges, court personnel and the public while ensuring the proper documentation is presented prior to making copies and distribution.
The Environment
The Records Division is located in the Nesbett Courthouse in downtown Anchorage. The team includes six Court Case Managers 1. Each employee will receive a private parking pass for the courthouse parking garage. As a Court Case Manager 1, you will become a part of the Anchorage Trial Court helping to fulfill the mission of the Alaska Court System.
The Work Schedule
Full-time court employees are currently scheduled to work 37.5 hours per week. The work schedule for this position is Monday – Friday from 8:00 a.m. to 4:30 p.m. or 7:30 a.m. to 4:00 p.m. depending on the needs of the department.
Benefits Available to Full-Time Employees
12 paid holidays per yearMedical and dental coverage for employee and eligible dependentsVision plan (optional)Employer-paid Basic Life insurance with additional coverage availableMembership in the Public Employees Retirement System (PERS)Alaska Supplemental Annuity Plan (SBS) in lieu of contributions to Social SecurityAlaska Deferred Compensation Plan (optional)Personal leave accrual
See
http://doa.alaska.gov/drb/index.html
for additional information.
Minimum Qualifications
Graduation from high school or completion of a General Education Development (GED) certificate AND one year of office clerical experience AND the ability to keyboard at least 40 words per minute (net).
Substitution: Additional office clerical work experience will substitute for the high school diploma or GED certificate on a month-for-month basis.
Completion of 36 semester credit hours or 48 quarter credit hours of coursework from an accredited college will substitute for the year of required office clerical experience.
Completion of an appropriate vocational training course of study such as legal secretary, paralegal, or office skills will substitute for the required office clerical experience on a month-for-month basis.
Documents to be Attached to the Application (REQUIRED):
A professional cover letter, completed per the instructions below.Post-secondary transcripts, if using education to meet minimum qualifications.Keyboarding certification dated within one year showing a speed of at least 40 words per minute (net).
Documents to be Submitted at the Time of Interview (REQUIRED):
If you are selected to advance to the interview phase of the recruitment process, you must provide the following at the time of the interview (if not already attached to your application):Copies of your most recent (2) performance evaluations, if available.A list of three (3) professional references who have had supervisory authority over you along with their daytime contact phone numbers and email addresses.
LETTER OF INTEREST
Please attach a letter of interest to your application before submitting it online or, if unable to attach to your application, email it to
recruitment@akcourts.gov .
Your letter should:Be professionally written and include proper format, grammar, spelling, and punctuation.Explain how you meet the minimum qualifications of the position.Express your interest in employment with the Alaska Court System.
Your letter will be used to help determine which applicants advance to the interview phase of the recruitment and selection process. If you do not attach a separate, professional letter of interest, you may not move on to the interview phase.
KEYBOARDING CERTIFICATION REQUIRED
Attach a recent keyboarding certification (dated within one year) to your application that verifies your keyboarding speed of 40 wpm or higher (net). Online keyboarding tests (often at no cost) are accepted with a valid website address noted on the document. Acceptable websites include:
www.ratatype.com
and
www.typingtest.com .
In addition, keyboarding tests are given at any Alaska Job Center location. A list of locations is available at:
http://www.jobs.state.ak.us/offices .
WORK HISTORY
If using work experience not already documented in your application, provide the employer’s name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.
EDUCATION
If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of academic transcripts will be required at time of interview.
SELECTION PROCEDURE
Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor.
NEPOTISM REVIEW
To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.
BACKGROUND CHECK
A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information.
Contact Title:
RecruitmentE-Mail:
recruitment@akcourts.gov
Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501
Fax Number: (907) 264-8262
Phone Number: (907) 264-8242#J-18808-Ljbffr
Employees working in this job classification will promote to salary range 11 after successful completion of three years of service with the court.
This Position
This position will make twice daily pickups and deliveries to and from all divisions, judges' chambers, Area Court Administrator, and Clerk of Court offices. Duties will include mass scanning files from Civil, Small Claims, and Criminal scan locations to re-file accordingly, processing incoming and outgoing mail for Trial Courts on a daily basis, opening and screening incoming mail for hazardous material, and picking up new filings from drop boxes in the courthouses.
Court Case Managers are responsible for safely keeping confidential items, sealed items, and other high-risk/sensitive items stored separately from case files, maintaining a computerized index and inventory of items stored by case number, locations, and item code, fill exhibits requests, and return and dispose of items in accordance with administrative bulletins, court orders, and rules of court.
The Records Division reviews and pulls closed and non-active civil, criminal, and small claims files from the shelf according to retention schedule. This includes making archival box numbers, scan labels, and scanning each file to that box number.
This position may lift up to 50 lbs. on a regular basis.
You can expect to respond to questions by phone and in person in reference to case files, court procedures, and court rules, process requests for audio from court proceedings for state agencies, attorneys, litigants, judges, court personnel and the public while ensuring the proper documentation is presented prior to making copies and distribution.
The Environment
The Records Division is located in the Nesbett Courthouse in downtown Anchorage. The team includes six Court Case Managers 1. Each employee will receive a private parking pass for the courthouse parking garage. As a Court Case Manager 1, you will become a part of the Anchorage Trial Court helping to fulfill the mission of the Alaska Court System.
The Work Schedule
Full-time court employees are currently scheduled to work 37.5 hours per week. The work schedule for this position is Monday – Friday from 8:00 a.m. to 4:30 p.m. or 7:30 a.m. to 4:00 p.m. depending on the needs of the department.
Benefits Available to Full-Time Employees
12 paid holidays per yearMedical and dental coverage for employee and eligible dependentsVision plan (optional)Employer-paid Basic Life insurance with additional coverage availableMembership in the Public Employees Retirement System (PERS)Alaska Supplemental Annuity Plan (SBS) in lieu of contributions to Social SecurityAlaska Deferred Compensation Plan (optional)Personal leave accrual
See
http://doa.alaska.gov/drb/index.html
for additional information.
Minimum Qualifications
Graduation from high school or completion of a General Education Development (GED) certificate AND one year of office clerical experience AND the ability to keyboard at least 40 words per minute (net).
Substitution: Additional office clerical work experience will substitute for the high school diploma or GED certificate on a month-for-month basis.
Completion of 36 semester credit hours or 48 quarter credit hours of coursework from an accredited college will substitute for the year of required office clerical experience.
Completion of an appropriate vocational training course of study such as legal secretary, paralegal, or office skills will substitute for the required office clerical experience on a month-for-month basis.
Documents to be Attached to the Application (REQUIRED):
A professional cover letter, completed per the instructions below.Post-secondary transcripts, if using education to meet minimum qualifications.Keyboarding certification dated within one year showing a speed of at least 40 words per minute (net).
Documents to be Submitted at the Time of Interview (REQUIRED):
If you are selected to advance to the interview phase of the recruitment process, you must provide the following at the time of the interview (if not already attached to your application):Copies of your most recent (2) performance evaluations, if available.A list of three (3) professional references who have had supervisory authority over you along with their daytime contact phone numbers and email addresses.
LETTER OF INTEREST
Please attach a letter of interest to your application before submitting it online or, if unable to attach to your application, email it to
recruitment@akcourts.gov .
Your letter should:Be professionally written and include proper format, grammar, spelling, and punctuation.Explain how you meet the minimum qualifications of the position.Express your interest in employment with the Alaska Court System.
Your letter will be used to help determine which applicants advance to the interview phase of the recruitment and selection process. If you do not attach a separate, professional letter of interest, you may not move on to the interview phase.
KEYBOARDING CERTIFICATION REQUIRED
Attach a recent keyboarding certification (dated within one year) to your application that verifies your keyboarding speed of 40 wpm or higher (net). Online keyboarding tests (often at no cost) are accepted with a valid website address noted on the document. Acceptable websites include:
www.ratatype.com
and
www.typingtest.com .
In addition, keyboarding tests are given at any Alaska Job Center location. A list of locations is available at:
http://www.jobs.state.ak.us/offices .
WORK HISTORY
If using work experience not already documented in your application, provide the employer’s name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.
EDUCATION
If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of academic transcripts will be required at time of interview.
SELECTION PROCEDURE
Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor.
NEPOTISM REVIEW
To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.
BACKGROUND CHECK
A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information.
Contact Title:
RecruitmentE-Mail:
recruitment@akcourts.gov
Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501
Fax Number: (907) 264-8262
Phone Number: (907) 264-8242#J-18808-Ljbffr