Payroll Administrator

This Jobot Job is hosted by: Haley Gerritsen

Are you a fit? Easy Apply now by clicking the "Apply Now" button
and sending us your resume.

Salary: $70,000 - $75,000 per year

Experience construction firm that prides themselves in customer service and satisfaction. Projects include residential, multi-family, and commercial wall systems from the smallest to the largest projects.

• Medical benefits
• 3 weeks PTO
• Bonus

POSITION SUMMARY:

Under the direct supervision of the Controller, the Payroll Administrator will process weekly payroll and maintain employee time records.

ESSENTIAL FUNCTIONS & BASIC DUTIES:

• Timely processes weekly timecards ensuring information is entered correctly into iSolved payroll system.
• Onboard new hires ensuring all documents are filled out correctly and paperwork filed within 5 days of new hire date.
• Review and update payroll profiles for employee changes, new hires, and terminations.
• Maintain employee files (electronic and paper).
• Process all benefits enrollment forms and terminations, including Medical, Dental and 401K.
• Enters, maintains, and/or processes information in the payroll system; information may include employees hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other information.
• Ensures proper processing of payroll deductions for taxes, benefits and other deductions.
• Implements, maintains, and reviews payroll processing and accounting systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
• Prepares and maintains accurate records and reports of payroll transactions.
• Ensure strict confidentiality of all employee files, compensation, bonuses, payouts, reimbursements, employment status, etc. These matters may only be discussed with your direct supervisor or whoever your supervisor delegates.
• Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Provide administrative support in order to ensure effective and efficient office operations.
• Reconciles benefits, advances and loans weekly to the payroll system.
• Reconciles advances and loans to the general ledger monthly.
• Maintains employee advances and loan documents.
• Processes and corresponds to state agencies to ensure proper information is filed, such as unemployment benefits, garnishments, WC claims, etc.
• Issues, or reissues, physical or replacement checks or direct deposits due to payroll errors or final discharge.
• Reviews and prepares employee expense reimbursements ensuring they are properly coded and posted weekly. 19. Prepares annual filings for review for ACA, EEO, OSHA , etc.
• Responsible for health insurance enrollment for new and ongoing employees.
• Maintains injury claims for WC and follows up on the status of any claims.
• Ensures weekly safety topics and paperwork are ready to disseminate with weekly payroll checks.
• Assists the safety director with keeping up and logging our SDS manuals for our customers.
• Order and maintain office and breakroom supplies.
• Ensures the breakroom is stocked, organized and tidy.

KNOWLEDGE, SKILLS AND ABILITY:

• Excellent organizational skills and attention to detail
• Proficient with Microsoft Office Suite
• Ability to demonstrate thorough understanding of bookkeeping practices and procedure
• Ability to multitask, set priorities with tasks and meet deadlines
• Ability to communicate professionally through written and verbal communication
• Ability to communicate professionally and effectively with managers, employees, vendors and customers
• Ability to maintain and ensure strict confidence regarding all employee concerns
• Strong computer skills such as typing, system and software knowledge
• Knowledge of wage withholding orders
• Accurate data entry skills with great attention to detail
• Excellent communication skills, both verbal and written, to communicate with employees regarding their issues and concerns
• Good client service skills
• Being an effective team player
• Sound decision-making skills
• Ability to multitask in a stressful environment with specific deadlines
• Ability to work independently in a time-sensitive environment

EDUCATION AND WORK EXPERIENCE:

• High School Diploma or equivalent (required)
• At least two (2) years of experience in accounting or bookkeeping (required), construction experience preferred
• At least one (1) year of payroll experience (required), construction experience preferred
• Spanish speaking a plus

Interested in hearing more? Easy Apply now by clicking the "Apply Now" button.