Executive Assistant

This Jobot Job is hosted by: Emily Klopfenstein

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Salary: $75,000 - $85,000 per year

We are a faith-based, lifestyle real estate firm dedicated to creating extraordinary communities that enrich the lives of our residents. With over 30 years of excellence, we pride ourselves on our commitment to integrity, teamwork, and service. Our entrepreneurial spirit drives us to seize market opportunities with urgency, while our core mission—Doing it right. Right now.®—guides every decision. We consistently rank among the best places to work in Houston, fostering a vibrant, supportive culture where every team member is valued and empowered to achieve their personal and professional goals.

• Be part of a top-ranked, award-winning team recognized for excellence in the workplace.
• Thrive in a fun, active, and entrepreneurial environment where innovation and creativity are encouraged.
• Contribute to the development of extraordinary communities that make life better for residents.
• Enjoy a supportive culture that values respect, accountability, and personal growth.
• Engage in exciting and varied tasks, from event planning to administrative support, that will keep you challenged and fulfilled.
• Flexible work hours with opportunities to contribute during nights, weekends, and holidays.
• Access to tools and software that enhance your productivity and creativity, such as Microsoft Office Suite, Canva, and Constant Contact.

Key Responsibilities

• Schedule and maintain the VP’s calendar using Microsoft Outlook
• Plan and coordinate team meetings including logistics, agendas, and follow-up actions
• Plan and coordinate team outings
• Organize and maintain the department's filing system via SharePoint
• Manage expense reports and coding
• Update and maintain department training processes, guidelines, and standard operating procedures (SOPs) through SharePoint
• Act as an administrative support resource for the Lifestyle team, including calendar coordination, vendor setup, and invoicing
• Assist the team with event preparation, setup, and execution
• Utilize Canva and Constant Contact for event flyer materials and communications

Requirements

• Bachelor’s degree, preferably in Marketing, PR, Communications or related field
• 2-3 years of event planning and organization is a plus
• Must be able to work full-time hours that are flexible and will include some nights, weekend, and holidays
• Proficient in Microsoft Outlook, SharePoint, and other MS Office applications
• Familiarity with Canva and Constant Contact is a plus
• Strong organizational and time management skills, with the ability to manage multiple tasks simultaneously
• Excellent written and verbal communication skills
• Attention to detail and problem-solving abilities
• Ability to work independently and collaboratively within a team environment

Interested in hearing more? Easy Apply now by clicking the "Apply Now" button.