City and County of San Francisco
Executive Secretary 3 Juvenile Probation Department 1454
City and County of San Francisco, San Francisco, California, United States, 94199
Job Description
Under general direction, The Executive Secretary III serves as a personal and confidential secretary to the Chief Probation Officer and the Assistant Chief Probation Officer for the Juvenile Probation Department. This position performs a wide variety of difficult and sensitive secretarial and administrative work involving a high degree of responsibility for public contact with government officials, citizens and other employees and performs related duties as required. A 1454 Executive Secretary III may assign, supervise, and review the work of secretarial and clerical personnel.
Examples of Important and Essential Job Duties:
May take and transcribe dictation of a highly confidential and/or critical nature.
Types, edits and composes a variety of letters, memoranda and reports using computer software/system; prepares agenda; transcribes minutes.
Develops, maintains, and manages various office/record systems.
Prepares summaries of reports, memoranda, and documents for executive staff review.
Interprets administrative decisions and policies to staff, agencies and the public.
Tracks and develops responses to agency public record requests.
Examines, verifies, and organizes a variety of records and reports including budget documents.
Maintains appointment calendars for the Chief Probation Officer and Assistant Chief Probation Officer; makes business travel arrangements.
Manages public meetings, including those in hybrid or virtual format.
May assign and supervise work of subordinate clerical staff.
Performs related duties and responsibilities as assigned.
Qualifications:
Minimum Qualifications:
Three (3) years of verifiable executive secretarial experience providing personal and confidential administrative support for a manager by arranging appointments and assisting in the preparation of meetings, responding to public inquiries, reviewing incoming documents, composing confidential correspondence, conducting research and preparing statistical reports. Job duties must be comparable to 1450 Executive Secretary I; OR
Five (5) years of verifiable secretarial experience encompassing editing and independently composing letters and other correspondence utilizing computer software/systems; researching, compiling and organizing data for various reports; and maintaining office/record systems. Job duties must be comparable to 1446 Secretary II; AND
Ability to type 55 words per minute (WPM).
Substitution:
A recognized secretarial training program of two hundred forty (240) hours or the equivalent of fifteen (15) semester units in graded secretarial college units, may substitute for up to six (6) months of the required experience. Proof of satisfactory completion must be submitted at time of filing application.
LICENSE AND CERTIFICATION
Certification: Completion from a recognized secretarial training program of two hundred forty (240) hours OR the equivalent of fifteen (15) semester units in graded secretarial college units.
Desirable Qualifications:
Knowledge of current office practices, procedures, equipment, and applications including but not limited to virtual meeting platforms like Zoom and WebEx, as well as Microsoft programs such as PowerPoint, Word, Excel, Outlook, and Teams.
Excellent written and oral communication skills.
Experience supporting management in an office in the Public Sector.
Ability to assume responsibility and use judgment in representing, reflecting and carrying out program goals and mission of executive/managers in situations requiring tact, diplomacy, and poise.
How to Apply:
Applications for City and County of San Francisco jobs are
only
accepted through an online process. Visit
https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/
and begin the application process.
Select the “I’m Interested” button and follow the instructions on the screen.
Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records.
Failure to receive this email means that the online application was not submitted or received.
All your information will be kept confidential according to EEO guidelines.
For questions, please contact Principal HR Analyst Joanna Luong at Joanna.Luong@sfgov.org or at 415-753-7523.
The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.
#J-18808-Ljbffr
Under general direction, The Executive Secretary III serves as a personal and confidential secretary to the Chief Probation Officer and the Assistant Chief Probation Officer for the Juvenile Probation Department. This position performs a wide variety of difficult and sensitive secretarial and administrative work involving a high degree of responsibility for public contact with government officials, citizens and other employees and performs related duties as required. A 1454 Executive Secretary III may assign, supervise, and review the work of secretarial and clerical personnel.
Examples of Important and Essential Job Duties:
May take and transcribe dictation of a highly confidential and/or critical nature.
Types, edits and composes a variety of letters, memoranda and reports using computer software/system; prepares agenda; transcribes minutes.
Develops, maintains, and manages various office/record systems.
Prepares summaries of reports, memoranda, and documents for executive staff review.
Interprets administrative decisions and policies to staff, agencies and the public.
Tracks and develops responses to agency public record requests.
Examines, verifies, and organizes a variety of records and reports including budget documents.
Maintains appointment calendars for the Chief Probation Officer and Assistant Chief Probation Officer; makes business travel arrangements.
Manages public meetings, including those in hybrid or virtual format.
May assign and supervise work of subordinate clerical staff.
Performs related duties and responsibilities as assigned.
Qualifications:
Minimum Qualifications:
Three (3) years of verifiable executive secretarial experience providing personal and confidential administrative support for a manager by arranging appointments and assisting in the preparation of meetings, responding to public inquiries, reviewing incoming documents, composing confidential correspondence, conducting research and preparing statistical reports. Job duties must be comparable to 1450 Executive Secretary I; OR
Five (5) years of verifiable secretarial experience encompassing editing and independently composing letters and other correspondence utilizing computer software/systems; researching, compiling and organizing data for various reports; and maintaining office/record systems. Job duties must be comparable to 1446 Secretary II; AND
Ability to type 55 words per minute (WPM).
Substitution:
A recognized secretarial training program of two hundred forty (240) hours or the equivalent of fifteen (15) semester units in graded secretarial college units, may substitute for up to six (6) months of the required experience. Proof of satisfactory completion must be submitted at time of filing application.
LICENSE AND CERTIFICATION
Certification: Completion from a recognized secretarial training program of two hundred forty (240) hours OR the equivalent of fifteen (15) semester units in graded secretarial college units.
Desirable Qualifications:
Knowledge of current office practices, procedures, equipment, and applications including but not limited to virtual meeting platforms like Zoom and WebEx, as well as Microsoft programs such as PowerPoint, Word, Excel, Outlook, and Teams.
Excellent written and oral communication skills.
Experience supporting management in an office in the Public Sector.
Ability to assume responsibility and use judgment in representing, reflecting and carrying out program goals and mission of executive/managers in situations requiring tact, diplomacy, and poise.
How to Apply:
Applications for City and County of San Francisco jobs are
only
accepted through an online process. Visit
https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/
and begin the application process.
Select the “I’m Interested” button and follow the instructions on the screen.
Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records.
Failure to receive this email means that the online application was not submitted or received.
All your information will be kept confidential according to EEO guidelines.
For questions, please contact Principal HR Analyst Joanna Luong at Joanna.Luong@sfgov.org or at 415-753-7523.
The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.
#J-18808-Ljbffr