State of South Carolina
Document Imaging Specialist II
State of South Carolina, Columbia, South Carolina, us, 29228
Location :
Richland County, SC
Job Type:
FTE - Full-Time
Job Number:
169502
Agency:
Judicial Branch
Division:
Supreme Court
Opening Date:
09/25/2024
Closing Date:
10/25/2024 4:59 PM Eastern
Class Code::
AA1007
Position Number::
TBD
Normal Work Schedule::
Monday - Friday (8:30 - 5:00)
Pay Band:
Unclassified
Opening Date:
09/25/2024
EEO Statement:
Equal Opportunity Employer
Agency Specific Application Procedures::
Interested persons meeting the required qualifications may submit an application at www.careers.sc.gov. All questions on the application must be completed and should include all work history and education. A resume may be included but will not be accepted or reviewed in lieu of an incomplete application. Supplemental questions are considered a part of your application and must be completed.
Veteran Preference Statement:
South Carolina is making our Veterans a priority for employment in state agencies and institutions.
Job Responsibilities
The South Carolina Judicial Branch invites applications for Document Imaging Specialist II in the Supreme Court Clerk's Office.This position assists the Records Management Specialist with the management of the records of the Supreme Court, including compliance with records retention schedules. This includes scanning and/or reviewing scanned incoming filings with the Supreme Court, historical files, records, and briefs. Emphasizes accuracy and archival quality of scanned images according to established Court policies and procedures.
ESSENTIAL DUTIES AND RESPONSIBILITIES OF THE POSITIONThis job bulletin represents general duties for this position and is not intended to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
Conduct thorough reviews of scanned digital images in closed appellate case files to ensure accuracy, completeness, and proper indexing within the appellate case management system.Identify and report missing documents, improper indexing, or discrepancies in scanned records. Ensure no destruction of physical records is authorized until corrections are verified and completed.Verify that documents containing personal data identifiers are properly redacted or marked as non-public, in accordance with Court policies.Ensure the destruction of paper records follows the Court's retention schedule and meets the South Carolina Department of Archives and History's standards for using digital images as official records.Upload and organize digital images in the appellate case management system and in labeled folders, maintaining consistency with established Court protocols.Utilize various scanning machines to produce high-quality, archival images of Supreme Court filings, records, and documents, ensuring adherence to accuracy standards.As directed by the Records Management Specialist, review and follow up on scanned records to ensure compliance with Court procedures and retention policies.After completing training, rotate through different tasks as needed, providing support for various records management functions.Perform additional duties and special projects as assigned by the Clerk of the Supreme Court and the Records Management Specialist.All other duties assigned.Minimum and Additional Requirements
MINIMUM QUALIFICATIONS (EDUCATION AND EXPERIENCE)
High school diplomaPrior work experience with high-speed scanners and/or records management.Intermediate proficiency in the use of modern office software including, but not limited to, Microsoft Office Suite (e.g., Outlook, Word, Excel and PowerPoint) and Adobe Acrobat.Must have familiarity with and ability to use a personal computer and be able to upload, convert, and save files.REQUIRED KNOWLEDGE, SKILLS, ABILITIES AND OTHER CHARACTERISTICS
Knowledge:Understands and complies with all ethical requirements applicable to court employees and maintains confidentiality regarding all non-public information related to cases, including internal communications.Skills:Proficiently uses modern office technology including, but not limited to, Microsoft Office Suite (e.g., Outlook, Word,Excel and PowerPoint), Adobe Acrobat, scanners, fax machines, postage machines, and copiers.Abilities:Use a personal computer and upload and save files;Be a self-starter with attention to detail;Work independently and problem-solve;Prioritize work effectively;Be flexible in work environment;Meet time-sensitive deadlines;Read and differentiate legal documents;Exercise discretion;Maintain trust and confidentiality;Maintain professional and ethical behavior with court personnel and the general public; andDevelop and maintain good working relationships and be a team player.Other characteristics:Must be able to lift and move heavy boxes/files weighing 50+ lbs., including moving boxes around for storage;Must be able to sit for extended periods of time; andMust have willingness to take on other duties as needed.Preferred Qualifications
DESIRABLE REQUIREMENTS (EDUCATION AND EXPERIENCE)
Prior experience as a Document Imaging Specialist I or prior experience with high-speed scanners and/or records management in a court or legal environment.Additional Comments
ADDITIONAL COMMENTSThe South Carolina Judicial Branch offers an exceptional benefits package for FTE positions that include:
Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children;State Retirement Plan and Deferred Compensation Programs (Temporary positions have option to enroll);15 days paid annual (vacation) leave per year;15 days paid sick leave per year;Option to designate 10 days of earned paid sick leave per year as family sick leave;13 paid state holidays;Paid Parental Leave; andWorkers' Compensation Benefits.EQUAL OPPORTUNITY EMPLOYERThe South Carolina Judicial Branch is an equal opportunity employer and is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, national origin, sex, gender, pregnancy, age, or disability.
Benefits for State Employees
The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.
Insurance BenefitsEligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.
Retirement BenefitsState employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.
Workplace BenefitsState employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.
Note:
The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.
01
What is your highest completed level of education?
Juris DoctorateMaster's DegreeBachelor's DegreeAssociate DegreeSome College but No DegreeHigh School DiplomaGEDNone of the above
02
Please provide a detailed description on your training and/or work experience in a courtroom or legal setting. If notraining or work experience, enter None.
03
Where did you learn about this position?
NEOGOVFACEBOOKLINKEDINTWITTERINTERNAL JOB POSTINGCOLLEGE/UNIVERSITYOTHER
Required Question
Richland County, SC
Job Type:
FTE - Full-Time
Job Number:
169502
Agency:
Judicial Branch
Division:
Supreme Court
Opening Date:
09/25/2024
Closing Date:
10/25/2024 4:59 PM Eastern
Class Code::
AA1007
Position Number::
TBD
Normal Work Schedule::
Monday - Friday (8:30 - 5:00)
Pay Band:
Unclassified
Opening Date:
09/25/2024
EEO Statement:
Equal Opportunity Employer
Agency Specific Application Procedures::
Interested persons meeting the required qualifications may submit an application at www.careers.sc.gov. All questions on the application must be completed and should include all work history and education. A resume may be included but will not be accepted or reviewed in lieu of an incomplete application. Supplemental questions are considered a part of your application and must be completed.
Veteran Preference Statement:
South Carolina is making our Veterans a priority for employment in state agencies and institutions.
Job Responsibilities
The South Carolina Judicial Branch invites applications for Document Imaging Specialist II in the Supreme Court Clerk's Office.This position assists the Records Management Specialist with the management of the records of the Supreme Court, including compliance with records retention schedules. This includes scanning and/or reviewing scanned incoming filings with the Supreme Court, historical files, records, and briefs. Emphasizes accuracy and archival quality of scanned images according to established Court policies and procedures.
ESSENTIAL DUTIES AND RESPONSIBILITIES OF THE POSITIONThis job bulletin represents general duties for this position and is not intended to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
Conduct thorough reviews of scanned digital images in closed appellate case files to ensure accuracy, completeness, and proper indexing within the appellate case management system.Identify and report missing documents, improper indexing, or discrepancies in scanned records. Ensure no destruction of physical records is authorized until corrections are verified and completed.Verify that documents containing personal data identifiers are properly redacted or marked as non-public, in accordance with Court policies.Ensure the destruction of paper records follows the Court's retention schedule and meets the South Carolina Department of Archives and History's standards for using digital images as official records.Upload and organize digital images in the appellate case management system and in labeled folders, maintaining consistency with established Court protocols.Utilize various scanning machines to produce high-quality, archival images of Supreme Court filings, records, and documents, ensuring adherence to accuracy standards.As directed by the Records Management Specialist, review and follow up on scanned records to ensure compliance with Court procedures and retention policies.After completing training, rotate through different tasks as needed, providing support for various records management functions.Perform additional duties and special projects as assigned by the Clerk of the Supreme Court and the Records Management Specialist.All other duties assigned.Minimum and Additional Requirements
MINIMUM QUALIFICATIONS (EDUCATION AND EXPERIENCE)
High school diplomaPrior work experience with high-speed scanners and/or records management.Intermediate proficiency in the use of modern office software including, but not limited to, Microsoft Office Suite (e.g., Outlook, Word, Excel and PowerPoint) and Adobe Acrobat.Must have familiarity with and ability to use a personal computer and be able to upload, convert, and save files.REQUIRED KNOWLEDGE, SKILLS, ABILITIES AND OTHER CHARACTERISTICS
Knowledge:Understands and complies with all ethical requirements applicable to court employees and maintains confidentiality regarding all non-public information related to cases, including internal communications.Skills:Proficiently uses modern office technology including, but not limited to, Microsoft Office Suite (e.g., Outlook, Word,Excel and PowerPoint), Adobe Acrobat, scanners, fax machines, postage machines, and copiers.Abilities:Use a personal computer and upload and save files;Be a self-starter with attention to detail;Work independently and problem-solve;Prioritize work effectively;Be flexible in work environment;Meet time-sensitive deadlines;Read and differentiate legal documents;Exercise discretion;Maintain trust and confidentiality;Maintain professional and ethical behavior with court personnel and the general public; andDevelop and maintain good working relationships and be a team player.Other characteristics:Must be able to lift and move heavy boxes/files weighing 50+ lbs., including moving boxes around for storage;Must be able to sit for extended periods of time; andMust have willingness to take on other duties as needed.Preferred Qualifications
DESIRABLE REQUIREMENTS (EDUCATION AND EXPERIENCE)
Prior experience as a Document Imaging Specialist I or prior experience with high-speed scanners and/or records management in a court or legal environment.Additional Comments
ADDITIONAL COMMENTSThe South Carolina Judicial Branch offers an exceptional benefits package for FTE positions that include:
Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children;State Retirement Plan and Deferred Compensation Programs (Temporary positions have option to enroll);15 days paid annual (vacation) leave per year;15 days paid sick leave per year;Option to designate 10 days of earned paid sick leave per year as family sick leave;13 paid state holidays;Paid Parental Leave; andWorkers' Compensation Benefits.EQUAL OPPORTUNITY EMPLOYERThe South Carolina Judicial Branch is an equal opportunity employer and is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, national origin, sex, gender, pregnancy, age, or disability.
Benefits for State Employees
The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.
Insurance BenefitsEligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.
Retirement BenefitsState employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.
Workplace BenefitsState employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.
Note:
The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.
01
What is your highest completed level of education?
Juris DoctorateMaster's DegreeBachelor's DegreeAssociate DegreeSome College but No DegreeHigh School DiplomaGEDNone of the above
02
Please provide a detailed description on your training and/or work experience in a courtroom or legal setting. If notraining or work experience, enter None.
03
Where did you learn about this position?
NEOGOVFACEBOOKLINKEDINTWITTERINTERNAL JOB POSTINGCOLLEGE/UNIVERSITYOTHER
Required Question