Ethos Cannabis
Senior Accounts Payable Manager
Ethos Cannabis, Philadelphia, PA
Senior Accounts Payable Manager
Ethos MSO - Philadelphia, PA
Website:
Company Overview
Ethos Cannabis is a multi-state cannabis company with operations in the cultivation, processing and dispensing of cannabis in Pennsylvania, Massachusetts, and Ohio. Our goal is to have a clear and compelling consumer-centric vision focused on helping individuals feel and live better through their experiences with cannabis. Our mission is supported by our relationship with Jefferson Health, a leading academic medical center in the U.S., dedicated to collecting and analyzing valuable real-world data and developing educational initiatives with a focus on patient outcomes and quality of life. Jefferson Health is our Academic Clinical Research Center partner for our vertically integrated operations in Pennsylvania.
Our principals have significant experience investing in healthcare, consumer products, and regulated markets. We have been actively focused on the cannabis industry since 2015 and have recently added a new partner for Ethos Cannabis who has experience developing and leading a successful and respected cannabis operator in the U.S.
Position Summary/Objective
The Senior Accounts Payable Manger will be responsible for the overall leadership and direction of the Accounts Payable shared services team, supporting Ethos. The incumbent is responsible for the efficient and accurate processing of supplier invoices (both expense and inventory) as well as any associated adjustments. The Senior Manager is the key point of contact for both external stakeholders (e.g. Vendors) and internal stakeholders (e.g. Dispensaries, Grow Facilities, other Finance teams, Vendor Relations, etc.) to address any concerns or issues in a timely manner. In particular, the incumbent will ensure that the AP team integrates seamlessly with the Procurement and Operational organizations to support the joint management of both expense and product suppliers from supplier set-up and maintenance as well as performance monitoring. This role will be the "face" of the Shared Service AP team and must demonstrate a high degree of customer orientation to meet the needs of internal "customers / business partners" across Ethos. The incumbent will be responsible for the overall quality of service delivery from AP to the organization, including acting as an escalation point to resolve and correct any issues / concerns raised by either internal customers or external vendors. This role will also form an integral part of the Finance Shared Service leadership team in providing insights into building out a successful Finance Shared Services organization.
Responsibilities
Education:
Work Experience:
This position is classified as Exempt as is not eligible for overtime pay.
Ethos Cannabis is an equal opportunity employer and does not discriminate in the recruitment, selection, or advancement of employees on the basis of race, sex, color, national origin, creed, age, religion, marital status, disability, political affiliation, or on any other basis prohibited by law.
Employment opportunities shall be provided for applicants with disabilities and reasonable accommodation(s) shall be made to meet the physical or mental limitations of qualified applicants or employees.
Ethos MSO - Philadelphia, PA
Website:
Company Overview
Ethos Cannabis is a multi-state cannabis company with operations in the cultivation, processing and dispensing of cannabis in Pennsylvania, Massachusetts, and Ohio. Our goal is to have a clear and compelling consumer-centric vision focused on helping individuals feel and live better through their experiences with cannabis. Our mission is supported by our relationship with Jefferson Health, a leading academic medical center in the U.S., dedicated to collecting and analyzing valuable real-world data and developing educational initiatives with a focus on patient outcomes and quality of life. Jefferson Health is our Academic Clinical Research Center partner for our vertically integrated operations in Pennsylvania.
Our principals have significant experience investing in healthcare, consumer products, and regulated markets. We have been actively focused on the cannabis industry since 2015 and have recently added a new partner for Ethos Cannabis who has experience developing and leading a successful and respected cannabis operator in the U.S.
Position Summary/Objective
The Senior Accounts Payable Manger will be responsible for the overall leadership and direction of the Accounts Payable shared services team, supporting Ethos. The incumbent is responsible for the efficient and accurate processing of supplier invoices (both expense and inventory) as well as any associated adjustments. The Senior Manager is the key point of contact for both external stakeholders (e.g. Vendors) and internal stakeholders (e.g. Dispensaries, Grow Facilities, other Finance teams, Vendor Relations, etc.) to address any concerns or issues in a timely manner. In particular, the incumbent will ensure that the AP team integrates seamlessly with the Procurement and Operational organizations to support the joint management of both expense and product suppliers from supplier set-up and maintenance as well as performance monitoring. This role will be the "face" of the Shared Service AP team and must demonstrate a high degree of customer orientation to meet the needs of internal "customers / business partners" across Ethos. The incumbent will be responsible for the overall quality of service delivery from AP to the organization, including acting as an escalation point to resolve and correct any issues / concerns raised by either internal customers or external vendors. This role will also form an integral part of the Finance Shared Service leadership team in providing insights into building out a successful Finance Shared Services organization.
Responsibilities
- Manages Accounts Payable function for Ethos
- Ensure timely and accurate processing of vendor invoices (expense, inventory) by verifying and approving each payment
- Disbursements and Payment processing (check / wire / electronic)
- Vendor Relations including set up of AP Help Desk
- Manage Vendor rebates, discounts and allowances
- Monitor the invoice processing activities, and proactively manage any issues impacting the accuracy or timeliness of vendor payments.
- Act as the "face" of the Accounts Payable team and exhibit a high degree of customer service for internal "customers / business partners" across the organization. Acts as the focal point for any performance issues / challenges that are escalated for resolution both within Ethos (e.g. Buyers, Procurement) and external suppliers.
- Builds productive customer relationships with all the key stakeholders / customers of AP across the Ethos organization to promote and deliver a high level of proactive service to maintain a high degree of customer satisfaction.
- Develops, implements and maintains systems, procedures and policies, including accounts payable functions to ensure adherence to company guidelines.
- Develops and monitors compliance with all financial and accounting policies, including Delegation of Authority (DoA) at all locations to ensure all payments are properly authorized.
- Ensures that all documentation (process flows, desktop procedures, policies, procedures, control documentation, etc.) is accurate and complete and maintained in accordance with Ethos policy.
- Institutes and maintains internal control procedures and financial accountability
- Monitors the health of the payables function through the creation and monitoring of reports and key performance indicators.
- Manages monthly closing of AP and posting of month-end information and ensures the accuracy of financial statements including timely completion of Account Reconciliations.
- Works closely with External Auditors as part of their annual audit and is responsible for the preparation/review of audit materials.
- Responsible for the performance of the AP team, including development, training and promotion/recruitment/terminations;
- Leads and participates in special projects as required.
Education:
- Bachelor's Degree, with business or accounting background.
- Accounting designation preferred.
Work Experience:
- Ten plus years of progressively responsible accounts payable experience in large, complex organizations.
- Experience in the cannabis industry, while not required, is preferred.
- Experience working with a Shared Services environment is preferred.
- A minimum of 5 (five) years of management experience with a team of reports
- Demonstrated ability to build, lead, challenge and positively influence a distributed team, including coaching/staff development and management in a fast-paced and demanding environment.
- Understanding of experience with complex accounting, internal controls, financial systems, and processes.
- Direct experience with annual audits from a public company perspective.
- Knowledge of accounting standards (e.g. GAAP), experience with controls and tax rules (e.g. VAT, HST, Sales Tax) highly desirable.
- Superior communication skills (written / verbal) including a proven ability to engage with senior executives (both within Finance as well as more broadly within the organization)
- A proven ability to build strong business relationships beyond the finance team, as well as ability to effectively manage the needs of multiple stakeholder groups.
- Demonstrated understanding and acceptance for responsibility of confidentiality.
- Experience working with a Tier 1 ERP required - D365 and/or SAP preferred.
- Ability to perform complex financial analysis techniques and understand financial statements.
- Strong organizational / time management skills
- Demonstrated management, leadership and problem-solving skills.
- Direct experience in an ERP implementation is highly desirable
- Direct experience in AP change (new systems and/or new processes) is highly desirable;
- The candidate will need to be a self-starter, be able to manage in an environment of change and with a significant workload.
This position is classified as Exempt as is not eligible for overtime pay.
Ethos Cannabis is an equal opportunity employer and does not discriminate in the recruitment, selection, or advancement of employees on the basis of race, sex, color, national origin, creed, age, religion, marital status, disability, political affiliation, or on any other basis prohibited by law.
Employment opportunities shall be provided for applicants with disabilities and reasonable accommodation(s) shall be made to meet the physical or mental limitations of qualified applicants or employees.