Executive Assistant

At Autodesk, we are inspired by building tools for people who imagine, design, and make a better world for the 10 billion people living on our planet. Our clients make the tallest buildings in the world, improve new green, affordable housing for low income communities, put rockets into space, 3D print affordable prosthetic limbs, and bring stories and experiences to life that leap off the screen and inspire the world. Helping those teams do what they do better, faster and with less negative impact on the world is the mission that pulls us all out of bed every morning.We're on the search for an experienced Executive Assistant to join our ESAE (Enterprise Systems and Applications Engineering) team! As Executive Assistant, you'll provide administrative support to our senior staff by being a facilitator and liaison for the team. You will work predominantly with Directors and Senior Directors and our partners in other organizations. You will perform multiple tasks, handle details of critical nature, while using your experience to proactively address potential problems and ensure an efficiently functioning team.You will report into the Chief of Staff for ESAE and be a hybrid employee reporting into the San Francisco office.ResponsibilitiesManage complex calendars while ensuring prioritization of activitiesProvide virtual and onsite meeting support and coordinate logistics for departmental meetingsArrange international and domestic travelManage expectations with a variety of stakeholders (Leadership team / external stakeholders) to ensure execution / accuracyHelp create, review and edit documents, presentations and reports – including staff tactical and strategic meeting agendasManage the monthly Town Hall process (agenda / presentation / speakers)Help manage expense reports and reimbursements for the leadersHelp with the planning, execution, and tracking of various projectsBe proactive about potential scheduling conflicts and prioritize according to what is most important to our senior staffPartner with other EAs to align on operating rhythm and cadences for the leadership teamMinimum Qualifications4-6+ years' experience providing administrative support to senior level executives, managing multiple executives at a timeSome project management experience, including defining a plan, coordinating stakeholders, resolving challenges/issues and reporting on progressCan work in a fast-paced work environment that requires strong multitasking skills, time management, and self-starter mentalityWilling to adapt to rapidly changing environment and new processes and responsibilitiesAbility to work well under pressure, communicate effectively, and meet deadlinesProficient in Microsoft Office Suite; preferably comfortable with Mac and Windows operating systems, and related business applications such as Slack, Microsoft Teams, Microsoft SharePointUnderstand how to handle confidential business mattersPreferred QualificationsComfortable working with senior leaders and a wide array of partners of the companyExperience with collaboration, quality, details and structureProactive and shows initiativeCommunications wizard, able to be clear, concise, and convincing in both written and spoken communicationsComfortable working independently to determine methods and procedures on new assignments seeking clarity when an obstacle is in your wayTrustworthy, Collaborative, Accountable & Flexible

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