Red Bull
Administrative Assistant
Red Bull, Santa Monica, California, United States, 90403
Company Description
In this position, you will provide direct administrative support to the Senior Vice President of Sales for Category & Insights and the Senior Vice President of Emerging Channels. Your main responsibilities will include: calendar management, coordination of meetings and travel (domestic/international), preparation of PowerPoint presentations, internal communications, report distribution and record-keeping, and coordination of monthly tracking reports.
Job Description
EXECUTIVE SUPPORT
Calendar and travel management for SVPs (domestic and international)
Plan and orchestrate meetings/conference calls across regions
Process forms and expense reports
Ensure that tasks and projects are completed correctly and on schedule
Run/manage staff meetings including agenda coordination and recaps
EVENT AND COORDINATION
Lead the planning and production of all department level activities, including off-sites, workshops and team building events.
Manage and communicate Executives' calendars to assist with scheduling and prioritization.
Maintain our department calendar; coordinate regular and one-off department meetings, develop meeting agendas, and draft and distribute meeting minutes.
Provide admin support to our sales departments and their respective department heads.
PRESENTATIONS AND COMMUNICATION
Create high quality PowerPoint presentations for SVP and other team members.
Partner with several departments, communicating information, analysis or reports.
Route contracts through approval and signature.
ADMINISTRATIVE TASKS
Manage team calendar
Schedule appointments, meetings and workshops, responsible for meeting minutes
Make travel arrangements and verification of travel costs
Help with preparations for meeting and calls
Responsible for internal communications (collaboration, contact management etc.) and information flow, correspondence on behalf of the manager
Field incoming emails, faxes, mail, and calls
Filing and archive management
Help us onboard new employees
Verify invoices, supporting the manager or administrative responsibility for budget management (FRE, SRE, TRE, budget closing, invoicing, tracking of budget, re-charges)
Manage specific small projects and research
Other administrative tasks as assigned (e.g., ordering office supplies, send FedEx).
Qualifications
2+ years of experience in positions related to sales and marketing
Experience coordinating large events and meetings
Project management experience
Experience supporting multiple leaders
Understanding of P&L and business drivers
Understanding of business insight/category management principles preferred
Bachelor's degree or equivalent work experience
Must be fluent in English, additional language skills an advantage
Additional Information
The base salary range for this position is $45,000 to $50,000 + cash incentives
Actual salary offers may vary based on work experience.
The base pay range is subject to change and may be modified in the future.
Our current Benefits include:
Comprehensive Medical, Dental and Vision Plans, 401k Match, Family Leave, PTO & Paid Holiday Schedule, Pet, Legal, and Life Insurance, Tuition Reimbursement
(Benefits listed may vary depending on the nature of your employment and/or work location)
Red Bull North America, Inc. is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, age, or any other classification protected by Federal, state, or local law. We will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
In this position, you will provide direct administrative support to the Senior Vice President of Sales for Category & Insights and the Senior Vice President of Emerging Channels. Your main responsibilities will include: calendar management, coordination of meetings and travel (domestic/international), preparation of PowerPoint presentations, internal communications, report distribution and record-keeping, and coordination of monthly tracking reports.
Job Description
EXECUTIVE SUPPORT
Calendar and travel management for SVPs (domestic and international)
Plan and orchestrate meetings/conference calls across regions
Process forms and expense reports
Ensure that tasks and projects are completed correctly and on schedule
Run/manage staff meetings including agenda coordination and recaps
EVENT AND COORDINATION
Lead the planning and production of all department level activities, including off-sites, workshops and team building events.
Manage and communicate Executives' calendars to assist with scheduling and prioritization.
Maintain our department calendar; coordinate regular and one-off department meetings, develop meeting agendas, and draft and distribute meeting minutes.
Provide admin support to our sales departments and their respective department heads.
PRESENTATIONS AND COMMUNICATION
Create high quality PowerPoint presentations for SVP and other team members.
Partner with several departments, communicating information, analysis or reports.
Route contracts through approval and signature.
ADMINISTRATIVE TASKS
Manage team calendar
Schedule appointments, meetings and workshops, responsible for meeting minutes
Make travel arrangements and verification of travel costs
Help with preparations for meeting and calls
Responsible for internal communications (collaboration, contact management etc.) and information flow, correspondence on behalf of the manager
Field incoming emails, faxes, mail, and calls
Filing and archive management
Help us onboard new employees
Verify invoices, supporting the manager or administrative responsibility for budget management (FRE, SRE, TRE, budget closing, invoicing, tracking of budget, re-charges)
Manage specific small projects and research
Other administrative tasks as assigned (e.g., ordering office supplies, send FedEx).
Qualifications
2+ years of experience in positions related to sales and marketing
Experience coordinating large events and meetings
Project management experience
Experience supporting multiple leaders
Understanding of P&L and business drivers
Understanding of business insight/category management principles preferred
Bachelor's degree or equivalent work experience
Must be fluent in English, additional language skills an advantage
Additional Information
The base salary range for this position is $45,000 to $50,000 + cash incentives
Actual salary offers may vary based on work experience.
The base pay range is subject to change and may be modified in the future.
Our current Benefits include:
Comprehensive Medical, Dental and Vision Plans, 401k Match, Family Leave, PTO & Paid Holiday Schedule, Pet, Legal, and Life Insurance, Tuition Reimbursement
(Benefits listed may vary depending on the nature of your employment and/or work location)
Red Bull North America, Inc. is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, age, or any other classification protected by Federal, state, or local law. We will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.