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Assistant, Office Services

Apply locations USA AZ Tempe time type Full time posted on Posted Yesterday job requisition id JR102251

Overview

Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world’s leading financial centers – New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms.

Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion.

Job Description:

Responsibilities

The Office Services Assistant provides general clerical and administrative office support assisting in daily office and operational needs of the business. Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs.

• Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops.
• Files, faxes, scans, prints and assembles documents. Assists with entering office expenses (FedEx, messenger services, invoices).
• New hire set-up – assigns office or cubicle, retrieves name plates for offices or cubicles, IT tickets, new hire photo, badges, keys, new hire supplies, etc. and organizes/cleans out offices and cubicles of exiting team members.
• Ensures training rooms and conference rooms and overall office space are clean and organized. Assists in the set up or breaking down of tables, furniture, etc.
• Schedules meetings and appointments. Schedules and prepares conference rooms. Provides reception coverage.
• Orders and stocks office supplies, stationary and breakroom supplies (coffee, soda, snacks).

Qualifications

• High School Diploma required.
• 1 to 3 years relevant experience required.
• Proficiency in Microsoft Office suite.
• Experience with office machines, including facsimile, high speed copier, multi-line phone and 10 key calculator preferred.
• Excellent customer service and client-focused skills.
• Excellent organizational skills and ability to manage through competing priorities.
• Detail-oriented and ability to follow directions/procedures required, as well as prioritize calls and visitors.
• Ability to work independently to follow directions and procedures.
• Ability to work overtime and weekends as needed.

About Baker Tilly

Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world’s leading financial centers – New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms.