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BioPhase provided pay range

This range is provided by BioPhase. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$43.00/hr - $62.00/hr

Senior HR & Admin Recruiter @ BioPhase | Life Sciences

BioPhase Solutions specializes in recruiting top talented professionals for the San Diego County Scientific community. We are currently looking for a Part-Time Contract-to-Hire Executive Assistant to work for a leading San Diego biotechnology company.

*Must be local and willing to work fully onsite in San Diego, CA.

Responsibilities

• Provide high-level administrative support to C-suite executives, ensuring seamless daily operations.
• Manage complex calendars, schedule meetings, and coordinate interviews.
• Arrange domestic and international travel, including detailed itineraries.
• Organize logistics for company meetings, board meetings, and investor events.
• Handle internal and external communications, including correspondence and presentation materials.
• Maintain and manage electronic records, legal documents, and contract tracking.
• Prepare and process expense reports, purchase orders, and budget tracking.
• Oversee office operations, supplies, visitor management, and seating plans.
• Support hiring, onboarding, and offboarding in collaboration with HR.
• Plan and execute company events, retreats, and culture-building initiatives.
• Ensure confidentiality in handling sensitive information.
• Complete assigned projects and additional tasks as needed.

Requirements

• 10+ years of administrative experience in a fast-paced environment.
• Bachelor's degree required; biotech or startup experience preferred.
• Strong communication, organizational, and problem-solving skills.
• Ability to manage multiple priorities and work independently.
• Proficiency in Microsoft Office Suite, SharePoint, and Box.
• Experience coordinating large meetings, events, and travel.

What we offer:

As we work to develop innovations that take care of others, we also work to care for our teammates’ professional and personal growth and well-being.

• Full support and career-development resources to help you reach your potential.
• A diverse and inclusive community of belonging, where teammates are empowered to bring ideas to the table and act.

Apply now and let's make work better!

Seniority level

Mid-Senior level

Employment type

Part-time

Job function

Administrative

Industries

Biotechnology Research and Executive Offices