Boston Children’s Hospital
Boston Children’s Hospital is hiring: Executive Assistant in Bost...
Boston Children’s Hospital - Boston, MA, United States, 02298
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Overview
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Overview
Position Summary
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support senior leadership within the Marketing organization. This role is critical to the smooth operation of the team and involves a combination of high-level administrative support, project management, and communication responsibilities. The ideal candidate will be a strong collaborator and communicator, capable of managing competing priorities in a fast-paced, dynamic environment.
Key Responsibilities
#J-18808-LjbffrWe are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support senior leadership within the Marketing organization. This role is critical to the smooth operation of the team and involves a combination of high-level administrative support, project management, and communication responsibilities. The ideal candidate will be a strong collaborator and communicator, capable of managing competing priorities in a fast-paced, dynamic environment.
Key Responsibilities
- Provide executive-level calendar management, including scheduling meetings, resolving conflicts, and ensuring preparation materials are in place.
- Serve as a project manager for key strategic and special projects—tracking milestones, managing timelines, and ensuring accountability across cross-functional teams.
- Coordinate and oversee relationships with external agencies and vendors, ensuring timely delivery of assets and alignment with project goals.
- Prepare compelling PowerPoint presentations, reports, and internal communications to support executive briefings, leadership updates, and marketing initiatives.
- Anticipate the needs of leadership and proactively address issues to support efficient decision-making and execution.
- Plan and coordinate team meetings, offsites, and events as needed.
- Support budget tracking and invoice management related to marketing projects and agency partnerships.
- BA degree or equivalent experience and 3+ years of experience supporting senior leaders.
- Demonstrated ability to manage complex calendars, shifting priorities, and confidential information with discretion.
- Strong project management skills with experience in tracking deliverables and holding stakeholders accountable.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office Suite, particularly PowerPoint, Outlook, and Excel; familiarity with project management tools is a plus.
- Highly organized, detail-oriented, and resourceful, with a strong sense of ownership and follow-through.