Burnett Specialists Staffing & Recruiting
Burnett Specialists Staffing & Recruiting is hiring: Legal Secret...
Burnett Specialists Staffing & Recruiting - Dallas, Texas, United States
Work at Burnett Specialists Staffing & Recruiting
Overview
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Overview
Job Description
A prestigious law firm in Downtown Dallas is seeking an Executive Legal Secretary to join their Bankruptcy Section. In this vital role, you will provide comprehensive administrative support to multiple attorneys, ensuring the smooth operation of the practice.
The ideal candidate will excel in a collaborative and positive environment, working effectively with attorneys, clients, and colleagues alike. A strong commitment to confidentiality and professionalism is essential in all interactions and tasks related to the firm.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Essential functions are primarily job duties that employees must be able to perform unassisted or with some
reasonable accommodation made by the employer.
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED
CSDAL65
Meet The Recruiter
Regan Jackson
Sr. Direct-Hire Recruiter
Regan graduated from Texas Tech University in 2003 with her Bachelor's in Marketing. She then went to graduate school at St. Thomas University, where she received her MBA. She started working for Burnett in June 2005 in Houston.
Regan was a Senior Account Executive for five years. In this role, she was the liaison between the client and each specialty division to ensure the highest quality customer service and proven results. In 2010, Regan moved into a direct-hire recruiter role. She has been successful in filling all different types of positions for clients across several industries. In 2013, her husband's job transferred them to Dallas, and she is now a Sr. Direct-Hire Recruiter for Choice Specialists in Dallas, Texas. She enjoys what she does and is passionate about helping candidates and companies grow!
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A prestigious law firm in Downtown Dallas is seeking an Executive Legal Secretary to join their Bankruptcy Section. In this vital role, you will provide comprehensive administrative support to multiple attorneys, ensuring the smooth operation of the practice.
The ideal candidate will excel in a collaborative and positive environment, working effectively with attorneys, clients, and colleagues alike. A strong commitment to confidentiality and professionalism is essential in all interactions and tasks related to the firm.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Essential functions are primarily job duties that employees must be able to perform unassisted or with some
reasonable accommodation made by the employer.
- Prepares draft documents such as briefs, complaints, motions, discovery requests and responses, subpoenas, and summonses, using firm templates and information from attorneys.
- Coordinates multi-documents for filing, formatting as appropriate for each court (consistent with bankruptcy filing requirements). E-files in bankruptcy courts, as needed, through Pacer.
- Enters and maintains all case information in Court Alert (dates, reminders, etc.)
- Prepares notebooks, binders, exhibits, and other documentation as needed. Also coordinate to have binders/thumb-drives delivered to Courthouse for hearings.
- Runs conflict checks in coordination with the New Business Intake team and opens new client/matter files.
- Coordinate with attorney and Accounting if task codes are needed.
- Organizes and maintains all documents in the document management system. Maintains documents in an efficient and effective manner.
- Coordinates document management with either Litigation Support Managers or by saving to the appropriate file management location.
- Proofreads documents for grammar, punctuation, syntax and formatting consistency.
- Manages calendar and assists timekeepers in meeting deadlines. Apprises timekeeper(s) of responsibilities in advance of commitment, as needed.
- Coordinates conferences and meetings, including conference room scheduling, video conferencing scheduling, coordinating meals, and preparing materials, as necessary.
- Handles billing process under the guidance of the attorney, including time entry and billing memos. Ensures timekeepers time entry is closed in a timely manner.
- Receives clients and visitors. Maintains excellent customer service with clients. Observes confidentiality of attorney/client relationship. Prepares materials for client meetings, updates client contact lists, interfaces with client questions.
- Handles check requests, travel expenses and travel arrangements, including airline, car and hotel reservations.
- Reads, sorts and dates incoming mail. Ensures outgoing mail is timely delivered. If necessary, routes mail to specific delivery service and follows up on timely delivery.
- Prepares materials for publication or speaking engagements.
- Performs research as needed, utilizing the internet or other web-based programs.
- Coordinates secretary backup support in accordance with the scheduled time off to ensure assistance is provided as necessary.
- Adheres to Firm policies and procedures as outlined in the Firm Handbooks.
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED
- Bachelor's degree preferred.
- 3-5 five years Bankruptcy experience required. Mid-to-large size firm preferred.
- Proficient in Microsoft Office Suite (Outlook, Word, Excel), document management systems (NetDocs), billing software (Carpe Diem) and expense software (Chrome River).
- Solid experience working in Pacer e-filing system. Familiarity with local and federal rules and procedures regarding bankruptcy.
- Ability to prepare complex documents using advanced word processing features including styles, section formatting, merge, tables, redlining, cross referencing, indices, table of contents, table of authorities, etc.
- Strong attention to detail, proof-reading skills, organizational skills, and ability to manage time effectively.
- Excellent interpersonal and communication skills and the ability to collaborate well in a team.
- Self-starter with the ability to work independently and to perform with a high level of accuracy in a high-volume environment.
- Ability to multi-task while maintaining a quality work product, balancing workload, and meeting deadlines.
- Above average customer service skills with a willingness to help others.
- Ability to work overtime as needed.
CSDAL65
Meet The Recruiter
Regan Jackson
Sr. Direct-Hire Recruiter
Regan graduated from Texas Tech University in 2003 with her Bachelor's in Marketing. She then went to graduate school at St. Thomas University, where she received her MBA. She started working for Burnett in June 2005 in Houston.
Regan was a Senior Account Executive for five years. In this role, she was the liaison between the client and each specialty division to ensure the highest quality customer service and proven results. In 2010, Regan moved into a direct-hire recruiter role. She has been successful in filling all different types of positions for clients across several industries. In 2013, her husband's job transferred them to Dallas, and she is now a Sr. Direct-Hire Recruiter for Choice Specialists in Dallas, Texas. She enjoys what she does and is passionate about helping candidates and companies grow!
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- 214-451-2254
- reganj@choicespecialists.com
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