City of Grove City, OH
Deputy Clerk of Council
City of Grove City, OH - Grove City, Ohio, United States, 43123
Work at City of Grove City, OH
Overview
- View job
Overview
Salary :
$49,420.80 - $86,216.00 Annually Location :
Grove City, OH Job Type:
Full-time Job Number:
25-0512-1 Department:
Clerk of Council Opening Date:
03/12/2025
General Description and Qualifications
The City of Grove City is currently seeking a Deputy Clerk of Council, who shall assist in managing the day-to-day administrative functions and operational work of the City Council. The Clerk's Office acts as a liaison among City Council, City administration and staff, residents, businesses, and other entities and also maintains and publishes meeting notices, minutes, agendas, and records of all City Council legislation and related matters.
The Deputy Clerk of Council is appointed by majority vote of City Council and has no fixed term of office. This position reports to the Clerk of Council for daily supervision.
The Deputy Clerk of Council shall be chosen solely on the basis of the candidate's administrative qualifications in the profession of Clerk of Council; as shown by the adequacy of the candidate's technical training and successful experience in local legislative affairs, public relations, communications, paralegal studies, or a related field.
The ideal candidate is a self-motivated learner, excels at utilizing technology to improve processes, and is looking to begin or continue a career path as a municipal clerk of council.
Has proven ability in oral and written communication, including the use of appropriate spelling, punctuation and grammar. Proofreading and copy-editing skills are desired. Has the ability to establish and maintain effective working relationships and friendly rapport with public officials and members of the community at-large. Has general office administrative experience and public contact experience. Has an associate or bachelor's degree in a related field (English, journalism, marketing, communications, paralegal studies, etc.) OR at least 5 years of work experience as a municipal clerk or deputy/assistant clerk. Has sufficient knowledge of the professional field to carry out a full range of varied responsibilities and discharge the accountability required of the Deputy Clerk of Council. Preference for candidates with prior work in a Clerk of Council or City Clerk's office, communications/public relations or constituent services role which enables the incumbent to understand complex public policy and service delivery issues. Essential Functions of the Position
In conformity with the Grove City Charter, the ordinances of the City and State laws, the Deputy Clerk of Council shall assist in the coordination of all the legislative activities of the City except those expressly assigned to other entities by the Charter.
Among other duties, the Deputy shall:
Attend regular evening and special meetings of the Council and Committees, when needed. Serves as acting Clerk of Council on occasions when the appointed Clerk is unavailable. Assist in processing: all meetings, public hearings, filings, and other related details on legislative matters, sidewalk assessments, zoning changes, budgets, etc. before Council. Attend Planning Commission meetings in order to properly forward legislation to Council, as needed. Write letters and reports; maintains various activity records and actions taken. Assist with the preparation and distribution of the agenda for all City Council or other assigned meetings. Assist with updates to the Codified Ordinances of the City for all holders of Code Books and organize replacement pages for all Code holders. Assist in maintaining the safekeeping of all records of the Council Office in accordance with the City's retention schedule. Serve as Parliamentarian, as needed. Perform other related duties as assigned.
Working Conditions and Equipment Operated
The employee has exposure to chemical compounds found in an office environment (e.g., toner, correction fluid, etc.); may be required to lift, carry, push or pull 20 lbs. or less.
Note: In accordance with the U.S. Department of Labor physical demands strength ratings, this is considered sedentary work.
Motor vehicle, mobile phone, personal computer, computer software, printer, copy machine, fax machine, and other standard business office equipment. Minimum Acceptable Characteristics, Licensure and/or Certification
Begin within the first three years of employment, and complete within the first six years of employment, the process of obtaining a Certified Municipal Clerk (CMC) credential from the International Institute of Municipal Clerks and continue with IIMC to receive the MMC certification.
Knowledge of City/department policies and procedures; government structure and process; public relations; office practices and procedures; English, grammar and spelling; records management; human relations; employee training and development; local geographical area.
Skill in word processing; computer operation; use of modern office equipment; motor vehicle operation.
Ability to interpret a variety of instructions in written, oral, picture, or schedule form; deal with problems involving several variables within familiar context; exercise good judgment and discretion; understand, interpret, and apply laws, rules, or regulations to specific situations; complete routine forms; prepare routine correspondence; prepare accurate documentation; compile legislative agendas; communicate effectively; understand a variety of information; maintain records according to established procedures; handle routine and sensitive inquiries from and contacts with officials and general public; develop and maintain effective working relationships.
A valid Ohio driver's license and ability to maintain insurability under the City's vehicle insurance policy is preferred. The City of Grove City is an Equal Opportunity Employer C161 Non-uniformed full-time employees
The City of Grove City provides health, dental, vision and life insurance plans to all full-time employees as part of our employee benefit program.
The City offers a Health Savings Account (HSA) with 80% funding of the deductible.
2025 Insurance - HDHP with HSA
2025 City Funding Levels - $2640.00 (single) and $4000.00 (family)
Pursuant to Chapter 161.09, employees pay 15% of the monthly premium which equals $83.22/pay or $166.44/month for single coverage and $198.82/pay or $397.64/month for family coverage - all on a tax exempt basis.
HSA Wellness Incentive - $250.00 for each enrolled employee and spouse for participating in an annual bio-metric screening. Employee Assistance Program
Tuition Reimbursement 01
Do you possess a high school diploma or equivalent?
Yes No
02
Which of the following best describes your formal education?
I do not have any formal education beyond a high school diploma or GED. I have some college credits that total to less than an Associate's Degree. I have an Associate's Degree but less than a Bachelor's Degree. I have a Bachelor's Degree but less than a Master's Degree. I have a Master's Degree or Doctorate's Degree.
03
Do you possess a Certified Municipal Clerk credential, or other relevant certifications in the field?
Yes No
04
Do you have any experience working for a city, state, or other local government entity?
Yes No
05
Are you able and willing to work some evenings?
Yes No
06
Describe the extent of your work experience preparing, filing, retrieving, or otherwise handling public facing materials. 07
Describe the extent of your training and experience using computers to develop, edit, and/or review work products. What software applications are you most familiar with? 08
Describe the extent of your work experience providing customer service to the public? 09
If hired for this position, what would your goals be in the first 90 days? 10
Where do you see yourself professionally in 5-10 years? 11
You are in a competitive group of applicants. What unique characteristics would you bring to this position? Required Question
$49,420.80 - $86,216.00 Annually Location :
Grove City, OH Job Type:
Full-time Job Number:
25-0512-1 Department:
Clerk of Council Opening Date:
03/12/2025
General Description and Qualifications
The City of Grove City is currently seeking a Deputy Clerk of Council, who shall assist in managing the day-to-day administrative functions and operational work of the City Council. The Clerk's Office acts as a liaison among City Council, City administration and staff, residents, businesses, and other entities and also maintains and publishes meeting notices, minutes, agendas, and records of all City Council legislation and related matters.
The Deputy Clerk of Council is appointed by majority vote of City Council and has no fixed term of office. This position reports to the Clerk of Council for daily supervision.
The Deputy Clerk of Council shall be chosen solely on the basis of the candidate's administrative qualifications in the profession of Clerk of Council; as shown by the adequacy of the candidate's technical training and successful experience in local legislative affairs, public relations, communications, paralegal studies, or a related field.
The ideal candidate is a self-motivated learner, excels at utilizing technology to improve processes, and is looking to begin or continue a career path as a municipal clerk of council.
Has proven ability in oral and written communication, including the use of appropriate spelling, punctuation and grammar. Proofreading and copy-editing skills are desired. Has the ability to establish and maintain effective working relationships and friendly rapport with public officials and members of the community at-large. Has general office administrative experience and public contact experience. Has an associate or bachelor's degree in a related field (English, journalism, marketing, communications, paralegal studies, etc.) OR at least 5 years of work experience as a municipal clerk or deputy/assistant clerk. Has sufficient knowledge of the professional field to carry out a full range of varied responsibilities and discharge the accountability required of the Deputy Clerk of Council. Preference for candidates with prior work in a Clerk of Council or City Clerk's office, communications/public relations or constituent services role which enables the incumbent to understand complex public policy and service delivery issues. Essential Functions of the Position
In conformity with the Grove City Charter, the ordinances of the City and State laws, the Deputy Clerk of Council shall assist in the coordination of all the legislative activities of the City except those expressly assigned to other entities by the Charter.
Among other duties, the Deputy shall:
Attend regular evening and special meetings of the Council and Committees, when needed. Serves as acting Clerk of Council on occasions when the appointed Clerk is unavailable. Assist in processing: all meetings, public hearings, filings, and other related details on legislative matters, sidewalk assessments, zoning changes, budgets, etc. before Council. Attend Planning Commission meetings in order to properly forward legislation to Council, as needed. Write letters and reports; maintains various activity records and actions taken. Assist with the preparation and distribution of the agenda for all City Council or other assigned meetings. Assist with updates to the Codified Ordinances of the City for all holders of Code Books and organize replacement pages for all Code holders. Assist in maintaining the safekeeping of all records of the Council Office in accordance with the City's retention schedule. Serve as Parliamentarian, as needed. Perform other related duties as assigned.
Working Conditions and Equipment Operated
The employee has exposure to chemical compounds found in an office environment (e.g., toner, correction fluid, etc.); may be required to lift, carry, push or pull 20 lbs. or less.
Note: In accordance with the U.S. Department of Labor physical demands strength ratings, this is considered sedentary work.
Motor vehicle, mobile phone, personal computer, computer software, printer, copy machine, fax machine, and other standard business office equipment. Minimum Acceptable Characteristics, Licensure and/or Certification
Begin within the first three years of employment, and complete within the first six years of employment, the process of obtaining a Certified Municipal Clerk (CMC) credential from the International Institute of Municipal Clerks and continue with IIMC to receive the MMC certification.
Knowledge of City/department policies and procedures; government structure and process; public relations; office practices and procedures; English, grammar and spelling; records management; human relations; employee training and development; local geographical area.
Skill in word processing; computer operation; use of modern office equipment; motor vehicle operation.
Ability to interpret a variety of instructions in written, oral, picture, or schedule form; deal with problems involving several variables within familiar context; exercise good judgment and discretion; understand, interpret, and apply laws, rules, or regulations to specific situations; complete routine forms; prepare routine correspondence; prepare accurate documentation; compile legislative agendas; communicate effectively; understand a variety of information; maintain records according to established procedures; handle routine and sensitive inquiries from and contacts with officials and general public; develop and maintain effective working relationships.
A valid Ohio driver's license and ability to maintain insurability under the City's vehicle insurance policy is preferred. The City of Grove City is an Equal Opportunity Employer C161 Non-uniformed full-time employees
The City of Grove City provides health, dental, vision and life insurance plans to all full-time employees as part of our employee benefit program.
The City offers a Health Savings Account (HSA) with 80% funding of the deductible.
2025 Insurance - HDHP with HSA
2025 City Funding Levels - $2640.00 (single) and $4000.00 (family)
Pursuant to Chapter 161.09, employees pay 15% of the monthly premium which equals $83.22/pay or $166.44/month for single coverage and $198.82/pay or $397.64/month for family coverage - all on a tax exempt basis.
HSA Wellness Incentive - $250.00 for each enrolled employee and spouse for participating in an annual bio-metric screening. Employee Assistance Program
Tuition Reimbursement 01
Do you possess a high school diploma or equivalent?
Yes No
02
Which of the following best describes your formal education?
I do not have any formal education beyond a high school diploma or GED. I have some college credits that total to less than an Associate's Degree. I have an Associate's Degree but less than a Bachelor's Degree. I have a Bachelor's Degree but less than a Master's Degree. I have a Master's Degree or Doctorate's Degree.
03
Do you possess a Certified Municipal Clerk credential, or other relevant certifications in the field?
Yes No
04
Do you have any experience working for a city, state, or other local government entity?
Yes No
05
Are you able and willing to work some evenings?
Yes No
06
Describe the extent of your work experience preparing, filing, retrieving, or otherwise handling public facing materials. 07
Describe the extent of your training and experience using computers to develop, edit, and/or review work products. What software applications are you most familiar with? 08
Describe the extent of your work experience providing customer service to the public? 09
If hired for this position, what would your goals be in the first 90 days? 10
Where do you see yourself professionally in 5-10 years? 11
You are in a competitive group of applicants. What unique characteristics would you bring to this position? Required Question