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WorldWide Cellars Inc - Rootstock Wine Company | Part time

Administrative Assistant

Fridley, United States | Posted on 01/15/2025

At Rootstock, our ethos is centered around a shared passion for wine. We're more than just a company; we're a community of enthusiasts and professionals who believe in the exceptional. Our mission extends beyond offering an extraordinary selection of wines. We are committed to delivering unparalleled service to our customers and vendors alike, with relationships and friendships forming the cornerstone of our business, as vital as the wines themselves.

We understand the importance of work-life harmony and embrace it wholeheartedly. Our team is dedicated to working diligently, but just as importantly, we relish the discovery and enjoyment of wine together. This shared enthusiasm fosters a unique environment where learning, growth, and enjoyment are part of everyday life.

Growth at Rootstock is driven by thoughtful brand acquisition, deepening existing relationships, and exploring new connections. We continuously seek out new opportunities not just for business expansion, but to spread the joy and knowledge of fine wine.

Join us at Rootstock, where your career is intertwined with your passion for wine, offering daily opportunities for learning, growth, and being part of a team that's genuinely enthusiastic about what they do.

Job Description

Why Join WorldWide Cellars, Inc.:

We're not just a wine company; we're a hub for professionals passionate about their work. Join us as an Administrative Assistant and benefit from a collaborative atmosphere, an approachable owner, and the chance to make a real impact while handling a variety of administrative and financial tasks.

Responsibilities:

• Handle data entry and ensure accuracy in all financial transactions.
  
• Enter incoming payments to customer accounts, managing day-to-day accounts receivable tasks.
  
• Assist the Director of Administration and owner with other general administrative tasks as required.
  
• Maintain accurate records and files, ensuring confidentiality and compliance.
  
• Provide excellent customer service, responding to inquiries, and resolving issues as needed.
  
• Coordinate and communicate with various departments to ensure smooth operations.
  

Requirements

• Prior experience in an administrative role; accounting or bookkeeping experience is desirable.
  
• Proficiency in basic computer applications; experience with Zoho One suite is a plus but not required as training will be provided.
  
• Strong attention to detail and accuracy, particularly with numbers and financial data.
  
• Excellent organizational and time-management skills, with the ability to prioritize tasks.
  
• Exceptional communication and interpersonal skills.
  
• A self-starter attitude, able to work independently, and as part of a team.
  
• Formal education is not a requirement; hands-on experience and willingness to learn are prioritized.
  

Schedule: Monday to Friday, 2-6 hours per day with some flexibility.
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