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Job Title: Accounting Clerk

Location: Mishawaka, IN

Department: Finance & Accounting

Job Type: Full-time

About United Petfood:

United Petfood is a private label producer of high-quality dry & wet pet food, biscuits and snacks. We are a Belgian family business with 25 high-tech pet kitchens in Europe and the US.

Joining us means joining an international, passionate and driven team with one common goal: a healthy planet filled with healthy pets! But it doesn’t stop there: we truly care about building encouraging, supportive, long-lasting partnerships, both inside as well as outside of our fast-growing family company. By only working with the very best ingredients and most innovative technology available, we ensure a spot in which you can grow, bloom and make thousands of pets happy worldwide!

Job Summary:

An Accounts Payable and Receivable Clerk is responsible for managing and maintaining the financial transactions related to both incoming and outgoing payments for an organization. This includes processing vendor invoices, ensuring timely payments, and managing customer invoices and collections. The role ensures that all financial obligations are met and that the organization’s cash flow is accurately tracked and maintained.

Key Responsibilities:

• Accounts Payable (AP):
  1. Process and review invoices for accuracy, coding, and approval.
  2. Ensure timely payments to vendors and suppliers while maintaining accurate records.
  3. Reconcile accounts payable ledger to ensure that all payments are accounted for and properly posted.
  4. Assist in managing vendor relationships, resolving payment discrepancies, and addressing inquiries.
  5. Prepare and execute weekly or bi-weekly payment runs.
  6. Maintain accurate records of all payables transactions for audit purposes.
     
     
• Accounts Receivable (AR):
• Process customer invoices and ensure timely collection of payments.
• Monitor accounts receivable aging reports and follow up with customers on overdue invoices.
• Apply payments to customer accounts and reconcile discrepancies as needed.
• Assist with customer inquiries regarding billing, payment, and account status.
• Prepare and send statements to customers, ensuring timely receipt of payments.
• Maintain accurate records of all receivables transactions.

General Accounting Support:

• Assist in month-end and year-end close processes, including the preparation of reconciliations and financial reports.
• Prepare journal entries related to AP/AR activity.
• Ensure compliance with internal accounting policies and external regulations.
• Collaborate with other departments (e.g., Sales, Procurement) to resolve discrepancies or issues related to accounts.
• Assist in the preparation of audits by providing required documentation and support.

Qualifications:

• Bachelor’s degree in Accounting, Finance, or related field.
• 3-5 years of experience in accounts payable and accounts receivable functions.
• Strong understanding of accounting principles and financial reporting.
• Proficiency in accounting software (e.g., SAP, Oracle, Microsoft Dynamics) and Microsoft Office Suite (Excel, Word).
• Excellent attention to detail and organizational skills.
• Strong communication skills, both written and verbal.
• Ability to work independently and as part of a team in a fast-paced environment.
• Strong problem-solving skills and ability to resolve discrepancies efficiently.

Preferred Skills:

• Experience with ERP systems is a plus.
• Basic knowledge of tax regulations related to AP/AR.
• Experience in a similar industry (e.g., manufacturing, retail, healthcare) is a plus.

Working Conditions:

• Full-time position. May require occasional evenings and weekends based on business needs.

Equal Opportunity Employer: United Petfood Producers USA Inc. is an equal opportunity workplace. We celebrate diversity and are committed to creating an inclusive environment for all employees.