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Electronic (Using your CalCareer Account)

Under the general direction of the Chief Executive Officer (CEO), the Executive Assistant provides comprehensive administrative assistance and secretarial support to the CEO of the 22nd District Agricultural Association (the District), a state institution governed by a nine member Board of Directors appointed by the governor, that produces the San Diego County Fair and owns and operates the Del Mar Fairgrounds. The Executive Assistant is responsible for helping to ensure the smooth, forward-looking operation of executive functions and managing and executing a broad range of administrative tasks. This role requires exceptional organizational skills, a high level of discretion, an ability to analyze and anticipate needs and issues, and strong communication capabilities.

Working Conditions

Work is primarily performed in a standard office environment with artificial light and climate control. While performing this job, the employee is frequently required to sit, talk, and hear. The employee is occasionally required to walk, use hands and fingers to operate standard office equipment, push and pull file drawers, and move bank boxes up to 25 pounds. At times, work activities can involve walking and standing on foot for long periods. Work activities also require the employee to read, write, and speak English at a level required for successful job performance.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• EXECUTIVE ASSISTANT

The 22nd District Agricultural Association owns and operates the Del Mar Fairgrounds on behalf of the State of California, and is governed by a nine-member board appointed by the governor. Fairgrounds operations are primarily funded by revenues generated by hosting events, the largest being the annual San Diego County Fair.

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

22nd DAA/Del Mar Fairgrounds
Narges Alaedini
Attn: HR Exams/Certs
2260 Jimmy Durante Blvd.
Del Mar, CA 92014

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

22nd DAA/Del Mar Fairgrounds
Narges Alaedini
HR Exams/Certs
2260 Jimmy Durante Blvd.
Del Mar, CA 92014
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications -QUESTIONS / STATEMENTS:
• Describe how your education and experience qualify you as the best person for the role of Executive Assistant.
• Provide examples of how you have applied your strengths, special skills and abilities in supporting an executive and/or a senior leadership team.
• Provide a list of computer programs or software relevant to the Executive Assistant role that you have experience with and identify your level of expertise with each program.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Bachelors Degree
• Professional certification for assistants such as Certified Administrative Professional or Professional Administrative Certification of Excellence
• Three to five years experience supporting an executive or senior leadership team
• Exceptional writing, editing, and proofreading skills
• Excellent organization and time-management skills
• Demonstrated ability to multitask and pay attention to details
• Experience handling highly sensitive and confidential information
• Excellent computer skills, including Microsoft 365 products and Microsoft Teams
• Demonstrated resourcefulness and creative problem-solving skills

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Department Website: https://delmarfairgrounds.com

EEO Contact:
22nd DAA - EEO
(858) 792-4293
eeoofficer@sdfair.com

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.