Medical Teams International
UG-Logistics and Procurement Manager
Medical Teams International, Central, Alaska, us, 99730
MTI Calling
Daring to love like Jesus, we boldly break barriers to health and restore wholeness in a hurting world.
Medical Teams International holds strict child and vulnerable adult safeguarding principles and a zero-tolerance policy for misconduct related to sexual harassment, exploitation and abuse in the workplace and other places where the organizations activities are rendered.
JOB SUMMARY
The Logistics and Procurement Manager contributes to Medical Teams International's calling by managing the quality assurance and effective management of all logistics and procurement processes and procedures in the Uganda country office. This position develops and implements country policies for the management of the supply chain, including procurement, transport and distribution, warehousing, stock management, vehicle fleets, and assets.
JOB RESPONSIBILITIES
ESSENTIAL DUTIES AND RESPONSIBILITIES
Ensure integration of logistics and procurement functions with other departments to promote strong coordination in support of programming activities.
Provide country leadership with key data points and analysis to help inform CO level decision making.
Develop and monitor, in collaboration with program managers, the timely implementation of action plans to address audit findings and to improve internal controls and processes.
Advise and collaborate with Programs in writing expressions of interest and project proposals, and developing budgets, procurement plans, and project performance analysis reports.
Drive the development and implementation of digital transformation strategy of logistics and procurement processes and procedures and support the adoption of ERP within all departmental areas.
Responsible for developing and implementing emergency preparedness strategies across the logistics aspects of the operation, where appropriate.
Provide technical support and advice to regional teams on facilities and power management.
Mentor and document capacity-building initiatives for logistics and procurement staff. Ensure department staff in Kampala and the field have SMART goals and their performance is reviewed regularly by their direct supervisors.
Support Human Resources and Program Managers in recruiting suitable staff for key logistics and procurement positions.
Responsible for the day-to-day adherence to key minimum standards for logistics and procurement. Ensure appropriate segregation of duties is maintained in relation to all departmental processes.
Collaborate with country leadership and Global Logistics to increase the maturity of all logistics and procurement activities.
Maintain exemplary conduct both personally and professionally in order to ensure the highest levels of departmental accountability.
Procurement
Manage procurement processes in accordance with Medical Teams policies and procedures, local laws, and donor requirements in a transparent, accountable, efficient, timely and cost-effective manner.
Support Program Managers and Program Coordinators in developing procurement plans for active grants, in collaboration with internal and external stakeholders.
Review all procurement-related documents including but not limited to purchase orders, procurement contracts, framework agreements, and consultancy contracts before approval.
Analyse market data on goods and services regularly consumed by Medical Teams, and provide insights and recommendations to improve efficiency and support decision-making.
Manage the development and updating of procurement-related database including tracking supplies and managing supplier contracts.
Inventory and Assets Management
Lead and be responsible for the operational and strategic aspects of inventory, warehousing, and asset management.
Review inventory and asset tracker/report for accuracy, ensure reports are produced regularly and ad hoc as needed.
Support the implementation of Medical Teams pharmaceutical quality assurance policy, associated SOPs and procedures.
Ensure correct procedures are in place to manage all medical related stock and equipment, including cold chain procedures for pharmaceuticals.
Design, develop and execute plans to manage upstream and downstream medical supply pipelines to ensure timely and efficient delivery to program locations.
Ensure weekly stock reports are shared, and monthly physical stock counts are conducted.
Forecast and plan, in collaboration with the program team, for pharmaceuticals supply for each field location by project start date.
Oversee assets and inventory disposal in line with Medical Teams and donor regulations.
Fleet Operations
Lead the development and implementation of country-specific fleet management policies.
Continuously seek and implement ways to improve fleet safety and driver performance.
Monitor compliance with Medical Teams Global Fleet Management requirements, local laws, and donor regulations.
Regularly analyse monthly vehicle reports to inform strategic decision-making.
Ensure efficient fleet management, including vehicle allocation and fuel management.
Develop an Emergency Action Plan and serve as primary contact for project site injury and incident notification.
Other Duties
Ensure the safeguarding of program participants and employees through promoting an environment of awareness.
Utilize volunteers when appropriate.
Additional duties as assigned.
EDUCATION, LICENSES & CERTIFICATIONS
Required
Bachelors Degree in Logistics, Supply Chain Management, Business Administration, or related field.
Preferred
Masters Degree in a related field
Member of Chartered Institute of Procurement and Supply (CIPS)
Member of Chartered Institute of Logistics and Transport (CILT)
EXPERIENCE
Required
A minimum of 5 years progressive experience in operational/logistics and procurement management, with at least 2 years in an international NGO setting.
A minimum of 2 years progressive experience in people and team management.
Experience with major institutional donors (UN, USAID, etc.).
Experience in managing medical supply chain operations.
Experience in managing assets and fleet in an NGO context.
KNOWLEDGE, SKILLS & ABILITIES
Knowledge
In-depth knowledge of global medical supply chain management.
In-depth knowledge of humanitarian logistics, including procurement, donor regulations and emergency preparedness.
In-depth knowledge of ERP systems used to manage procurement, assets and inventory.
Knowledge of fleet management.
Skills
Strong interpersonal, influencing and negotiation skills.
Financial acumen and budget management expertise.
Skilled in managing a team.
Skilled at designing and rolling out policies and procedures.
Skilled at building and maintaining a high functioning, high performing work team.
A good command of written and spoken English.
Skilled at using Microsoft 365 applications.
Skilled in using communication software and applications.
Skilled at driving operational efficiency and process improvement.
Strong analytical skills, with a track record of improving supply chain processes.
Abilities
Commitment to Medical Teams International Calling Statement and Core Values.
Strategic planning and problem-solving abilities.
Proactive with a keen desire to improve systems.
Ability to mentor others.
Risk management and contingency planning capabilities.
Highly organized with good quantitative ability.
Able to communicate effectively technical concepts to non-logistics staff.
Ability to maintain detailed records with high accuracy.
Ability to work collaboratively with others.
Ability to act with integrity and ensure the appropriate use of assets.
Ability and willingness to travel occasionally to health facilities located in remote areas.
PHYSICAL CONDITIONS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Frequent use of a personal computer and other office productivity machinery.
Frequent communication and exchange of information among colleagues.
Occasional lifting of up to 20 kilos.
Occasional travel over rough or steep terrain.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderately quiet.
The employee may be required to travel to remote areas with potential health hazards.
NOTE:
The above job description is intended to describe the general nature and level of work being performed by staff assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required of staff in this position.
Medical Teams International is an equal opportunity employer and
DOES NOT
at any stage of the recruitment process request candidates to make payments of any kind.
#J-18808-Ljbffr
Daring to love like Jesus, we boldly break barriers to health and restore wholeness in a hurting world.
Medical Teams International holds strict child and vulnerable adult safeguarding principles and a zero-tolerance policy for misconduct related to sexual harassment, exploitation and abuse in the workplace and other places where the organizations activities are rendered.
JOB SUMMARY
The Logistics and Procurement Manager contributes to Medical Teams International's calling by managing the quality assurance and effective management of all logistics and procurement processes and procedures in the Uganda country office. This position develops and implements country policies for the management of the supply chain, including procurement, transport and distribution, warehousing, stock management, vehicle fleets, and assets.
JOB RESPONSIBILITIES
ESSENTIAL DUTIES AND RESPONSIBILITIES
Ensure integration of logistics and procurement functions with other departments to promote strong coordination in support of programming activities.
Provide country leadership with key data points and analysis to help inform CO level decision making.
Develop and monitor, in collaboration with program managers, the timely implementation of action plans to address audit findings and to improve internal controls and processes.
Advise and collaborate with Programs in writing expressions of interest and project proposals, and developing budgets, procurement plans, and project performance analysis reports.
Drive the development and implementation of digital transformation strategy of logistics and procurement processes and procedures and support the adoption of ERP within all departmental areas.
Responsible for developing and implementing emergency preparedness strategies across the logistics aspects of the operation, where appropriate.
Provide technical support and advice to regional teams on facilities and power management.
Mentor and document capacity-building initiatives for logistics and procurement staff. Ensure department staff in Kampala and the field have SMART goals and their performance is reviewed regularly by their direct supervisors.
Support Human Resources and Program Managers in recruiting suitable staff for key logistics and procurement positions.
Responsible for the day-to-day adherence to key minimum standards for logistics and procurement. Ensure appropriate segregation of duties is maintained in relation to all departmental processes.
Collaborate with country leadership and Global Logistics to increase the maturity of all logistics and procurement activities.
Maintain exemplary conduct both personally and professionally in order to ensure the highest levels of departmental accountability.
Procurement
Manage procurement processes in accordance with Medical Teams policies and procedures, local laws, and donor requirements in a transparent, accountable, efficient, timely and cost-effective manner.
Support Program Managers and Program Coordinators in developing procurement plans for active grants, in collaboration with internal and external stakeholders.
Review all procurement-related documents including but not limited to purchase orders, procurement contracts, framework agreements, and consultancy contracts before approval.
Analyse market data on goods and services regularly consumed by Medical Teams, and provide insights and recommendations to improve efficiency and support decision-making.
Manage the development and updating of procurement-related database including tracking supplies and managing supplier contracts.
Inventory and Assets Management
Lead and be responsible for the operational and strategic aspects of inventory, warehousing, and asset management.
Review inventory and asset tracker/report for accuracy, ensure reports are produced regularly and ad hoc as needed.
Support the implementation of Medical Teams pharmaceutical quality assurance policy, associated SOPs and procedures.
Ensure correct procedures are in place to manage all medical related stock and equipment, including cold chain procedures for pharmaceuticals.
Design, develop and execute plans to manage upstream and downstream medical supply pipelines to ensure timely and efficient delivery to program locations.
Ensure weekly stock reports are shared, and monthly physical stock counts are conducted.
Forecast and plan, in collaboration with the program team, for pharmaceuticals supply for each field location by project start date.
Oversee assets and inventory disposal in line with Medical Teams and donor regulations.
Fleet Operations
Lead the development and implementation of country-specific fleet management policies.
Continuously seek and implement ways to improve fleet safety and driver performance.
Monitor compliance with Medical Teams Global Fleet Management requirements, local laws, and donor regulations.
Regularly analyse monthly vehicle reports to inform strategic decision-making.
Ensure efficient fleet management, including vehicle allocation and fuel management.
Develop an Emergency Action Plan and serve as primary contact for project site injury and incident notification.
Other Duties
Ensure the safeguarding of program participants and employees through promoting an environment of awareness.
Utilize volunteers when appropriate.
Additional duties as assigned.
EDUCATION, LICENSES & CERTIFICATIONS
Required
Bachelors Degree in Logistics, Supply Chain Management, Business Administration, or related field.
Preferred
Masters Degree in a related field
Member of Chartered Institute of Procurement and Supply (CIPS)
Member of Chartered Institute of Logistics and Transport (CILT)
EXPERIENCE
Required
A minimum of 5 years progressive experience in operational/logistics and procurement management, with at least 2 years in an international NGO setting.
A minimum of 2 years progressive experience in people and team management.
Experience with major institutional donors (UN, USAID, etc.).
Experience in managing medical supply chain operations.
Experience in managing assets and fleet in an NGO context.
KNOWLEDGE, SKILLS & ABILITIES
Knowledge
In-depth knowledge of global medical supply chain management.
In-depth knowledge of humanitarian logistics, including procurement, donor regulations and emergency preparedness.
In-depth knowledge of ERP systems used to manage procurement, assets and inventory.
Knowledge of fleet management.
Skills
Strong interpersonal, influencing and negotiation skills.
Financial acumen and budget management expertise.
Skilled in managing a team.
Skilled at designing and rolling out policies and procedures.
Skilled at building and maintaining a high functioning, high performing work team.
A good command of written and spoken English.
Skilled at using Microsoft 365 applications.
Skilled in using communication software and applications.
Skilled at driving operational efficiency and process improvement.
Strong analytical skills, with a track record of improving supply chain processes.
Abilities
Commitment to Medical Teams International Calling Statement and Core Values.
Strategic planning and problem-solving abilities.
Proactive with a keen desire to improve systems.
Ability to mentor others.
Risk management and contingency planning capabilities.
Highly organized with good quantitative ability.
Able to communicate effectively technical concepts to non-logistics staff.
Ability to maintain detailed records with high accuracy.
Ability to work collaboratively with others.
Ability to act with integrity and ensure the appropriate use of assets.
Ability and willingness to travel occasionally to health facilities located in remote areas.
PHYSICAL CONDITIONS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Frequent use of a personal computer and other office productivity machinery.
Frequent communication and exchange of information among colleagues.
Occasional lifting of up to 20 kilos.
Occasional travel over rough or steep terrain.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderately quiet.
The employee may be required to travel to remote areas with potential health hazards.
NOTE:
The above job description is intended to describe the general nature and level of work being performed by staff assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required of staff in this position.
Medical Teams International is an equal opportunity employer and
DOES NOT
at any stage of the recruitment process request candidates to make payments of any kind.
#J-18808-Ljbffr