SO Senior Administrative Specialist: Open Records

Reporting directly to a Sheriff’s Office Manager, Commander or Paralegal, responsible for providing advanced administrative support to an assigned division. Level II of II in Sheriff’s Office Administrative Specialists.Responsibilities:Provides direct customer service either in person or on the telephoneCreates and maintains various reports related to assigned divisionCreates and maintains forms, worksheets, and informational materialsEnsures comprehensive filing systems are maintained and up to dateAssists in planning and executing special projects and eventsAssists with policy and procedure updatesCopies, files, and audits invoicesMonitors purchasing card transactions and processes statementsEnters and verifies data within applicable databases and/or systemsAssists in various staffing processesReviews stock inventory and processes purchase requisitions for needed supplies and equipmentCross-trains with office staff in other areas to ensure continuity of departmental operationsAttends all meetings and trainings, as requiredPerforms special duties as assignedOpen Records Assignment:Assists in processing and responding to Open Records RequestsResearches, prepares, and disseminates information as per guidelines set under the Texas Public Information Act and other applicable policies and laws while maintaining a high level of security and confidentialityOrganization Relationships:Reports directly to – Sheriff’s Office Supervisor, Commander or ParalegalDirect Reports – NoPhysical Demands:Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carryingPosition may involve working day and/or overnight shiftsEnvironmental Factors:Work is primarily indoors in an air-conditioned environmentContact with persons accused or convicted of crimesContact with law enforcement officials and publicOpen Records Assignment: Exposure to graphic reports, video, and audio recordingsIrregular Hours:Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be requiredMay be deemed essential personnel in the event of an emergencyThe above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.Minimum Qualifications:High School diploma or equivalentTwo (2) years of clerical experience in a professional office environmentLicenses and Certifications:Required within thirty (30) days of employment:Valid driver’s licenseRequired within one (1) year of employment:Open Records Assignment: Texas Crime Information Center (TCIC) certification, Public Information Act certification, and Federal Emergency Management Agency (FEMA) ICS 100, 200, and 700 certificationsPreferred Qualifications:Two (2) years of directly related experience to assignmentOpen Records Assignment: Associate Degree in a related fieldEmployment Testing:Employment is contingent on passing any post-offer pre-employment screening as listed below:Criminal background check: YesMotor Vehicle Record check: YesDrug screening: YesPhysical exam: NoPsychological exam: NoAdditional: N/AA Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) business days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at

www.wilco.org/hr .Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.Tobacco Free Workplace Policy:Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.

#J-18808-Ljbffr