Senior Purchasing Specialist: Facilities Management & Construction

Reporting directly to a Purchasing Manager, responsible for performing advanced purchasing tasks that support the daily operations of the Williamson County Purchasing Department.Leads projects and trains new staff to department standards and quality expectationsAssures that anticipated expenditures are legal and properly authorized prior to encumbering funds and best value is achieved for purchasesAnalyzes high volume materials and services to determine the best sourcing strategy between competitive bid and cooperative purchasing methodsWorks with vendors/contractors to aid their understanding of the purchasing requirements for local governmental entitiesPrepares and administers complex and high dollar invitation for bid and request proposals, with minimal supervisionFacilitates Proposal Evaluations with evaluation committees and vendor presentationsReviews and analyzes vendor award information and processes award recommendation for Commissioners Court awardMeets with departments on large purchases for fiscal yearServes as liaison for department heads on formal solicitation processProcesses requisitions and approvals of purchase orders up to $100,000Research, reviews, and assists in the development of complex contracts, assures proper documentation is obtained such as insurance documents, bonds etc., and prepares for agenda item placementProcesses sole source requests and prepares them for Commissioners Court placementServes as primary contact for internal and external customers on solicitations and large purchase agreements during the solicitation processReviews and collects supporting documentation for requisition approval processingCollaborates with county’s budget and audit office to ensure expenditures are properly authorizedPerforms quality control of various documents and ensure they meet purchasing policies and compliance implemented by federal, state, and local lawsMaintains all electronic and physical purchasing filesProvides customer service to customers and staff via telephone, email or in personAttends all meetings and trainings, as requiredPerforms special duties as assignedFacilities Maintenance and Construction Assignment (in addition to duties listed above)Supports the Facilities Management department with professional services and facilities maintenance and construction contractingORGANIZATION RELATIONSHIPSReports directly to – Purchasing ManagerDirect Reports – NoPHYSICAL DEMANDSPosition involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carryingPosition involves safely operating a motor vehicleENVIRONMENTAL FACTORSWork is primarily indoors in an air-conditioned environmentTravel between work sites, as requiredIRREGULAR HOURSWork outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be requiredMay be deemed essential personnel in the event of an emergencyThe above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.Associate degree and four (4) years of purchasing related experience (i.e., finance, accounting, etc.) OR an equivalent combination of education and experienceOne (1) year of demonstrated lead or supervisory experienceFacilities assignment:

Prior experience and fundamental understanding of construction contracting and deliveryKnowledge of local, state, and federal government finance practicesWorking knowledge of Microsoft Office SuiteLICENSES AND CERTIFICATIONSRequired within thirty (30) days of employmentValid Texas driver’s licensePREFERRED QUALIFICATIONSAssociate degree in a related fieldThree (3) year of public purchasing experience in a government capacityFacilities assignment:

Knowledge of local, state, and federal government finance practices specifically Texas Government Code 2269 and 2254Facilities assignment:

Prior experience related to Project Management and the delivery and operation of new and renovated facilitiesKnowledge of Enterprise Resource Planning purchasing software (ERP) including OracleProficient data entry skills with the ability to type up to 55 words per minuteNational Purchasing Association CertificationEMPLOYMENT TESTINGEmployment is contingent on passing any post-offer pre-employment screening as listed below:Criminal background check: YesMotor Vehicle Record check: YesDrug screening: NoPhysical exam: NoPsychological exam: NoAdditional: N/AA Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) business days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at

www.wilco.org/hr .Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.TOBACCO FREE WORKPLACE POLICYWilliamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.

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