Habitat for Humanity International
Operations Administrative Jr Associate
Habitat for Humanity International, Fort Lauderdale, Florida, us, 33336
Posting DescriptionMust be collaborative, organized, able to meet deadlines and skilled in computer use (Word, Excel, PowerPoint, Access, Publisher). Must be able to appropriately prioritize tasks and responsibilities and manage multiple projects simultaneously. Must be able to articulate the organization’s mission, values, and goals. The ability to work effectively with a diverse group of people and represent and understand Habitat's mission is essential. Must have excellent people skills and be an initiative-taker. Must create and maintain organized, orderly paper and computer filing systems for the office. Able to generate reports, labels, and create, maintain, and merge database information. Must also be able to import data, tables, Excel documents, and picture files into Word documents. Must use a copier and basic phone system. Bilingual capability is a plus.
Job ResponsibilitiesAnswer the finance line (including the voicemails) by sundown of that business day.Organize and maintain all mortgage files electronically and hard files.Maintain a clean, well-organized, and professional workplace. Maintain communication with the building manager and building maintenance services.Manage mortgages including taking all calls from homeowners and reporting on issues that need to be escalated.Compile staff lists and organizational charts and send out monthly updates per instruction.Compile and maintain mortgage lists and statuses of active mortgages. Maintain a portion of the portfolio that may be sold.Ensure all closed mortgage files are scanned and labeled into the processing folder and perform a quality control check.Assist in the onboarding process where needed.Maintain a current copy of all affiliate manuals.Manage all HR company events such as birthdays, etc.Perform monthly quality control checks on loan files in process to ensure that all files and documents are scanned into the pertinent folders.Business errands as needed – will be compensated mileage.Contact/place orders with vendors as needed.Maintain & update computer databases of current homeowners.Maintain & update HR policy emails and HR notices.Assist VP in quality control and compliance checks on all departments quarterly.Maintain a list of all government grants and contracts in one place noting deadlines and reporting requirements. Assist accounting with government grant documentation for clean audit prep.Maintain accurate job postings and screen incoming resumes and schedule interviews for managers who need assistance.Assist VP in AmeriCorps recruiting management and reporting.Assist in the management and maintenance of the VP’s calendar and scheduling.Assist VP in monthly reporting functions.Assist VP in all projects as assigned.Keep VP updated on all pertinent events and issues.Other duties may be assigned by VP.Qualifications : HS degree required, AA or BA degree preferred, and at least 4 years of experience working in an office setting.Email your resume with the job title in the subject field to melonie@habitatbroward.org. NO Phone calls.AboutHabitat for Humanity International (HFHI) is a nonprofit, ecumenical Christian housing ministry. The purpose and goal of Habitat for Humanity International is to eliminate poverty housing and homelessness from the world and to make decent shelter a matter of conscience and action. Habitat invites people of all backgrounds, races, and religions to build houses in partnership with families in need. HFHI has an Administrative Headquarters based in Atlanta, Georgia, an Operational Headquarters based in Americus, Georgia, and Area Office bases of operations in Manila, Philippines, for our Asia and the Pacific work, San Jose, Costa Rica, for our Latin American and Caribbean work, and Bratislava, Slovakia, for our Europe, the Middle East, and Africa work.HFHI is an equal opportunity employer and seeks to employ and assign the best qualified personnel for all our positions in a manner that does not unlawfully discriminate against any person because of race, color, religion, gender, marital status, age, national origin, physical or mental disability, sexual orientation, veteran/reserve national guard status, or any other status or characteristic protected by law.FunctionUS AffiliateAuto req ID9809BRPosition CategoryAffiliate-OpportunityPosition TypeAffiliateGeographic LocationNorth AmericaLocationFort Lauderdale, FLAffiliate NameHabitat for Humanity of Broward
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Job ResponsibilitiesAnswer the finance line (including the voicemails) by sundown of that business day.Organize and maintain all mortgage files electronically and hard files.Maintain a clean, well-organized, and professional workplace. Maintain communication with the building manager and building maintenance services.Manage mortgages including taking all calls from homeowners and reporting on issues that need to be escalated.Compile staff lists and organizational charts and send out monthly updates per instruction.Compile and maintain mortgage lists and statuses of active mortgages. Maintain a portion of the portfolio that may be sold.Ensure all closed mortgage files are scanned and labeled into the processing folder and perform a quality control check.Assist in the onboarding process where needed.Maintain a current copy of all affiliate manuals.Manage all HR company events such as birthdays, etc.Perform monthly quality control checks on loan files in process to ensure that all files and documents are scanned into the pertinent folders.Business errands as needed – will be compensated mileage.Contact/place orders with vendors as needed.Maintain & update computer databases of current homeowners.Maintain & update HR policy emails and HR notices.Assist VP in quality control and compliance checks on all departments quarterly.Maintain a list of all government grants and contracts in one place noting deadlines and reporting requirements. Assist accounting with government grant documentation for clean audit prep.Maintain accurate job postings and screen incoming resumes and schedule interviews for managers who need assistance.Assist VP in AmeriCorps recruiting management and reporting.Assist in the management and maintenance of the VP’s calendar and scheduling.Assist VP in monthly reporting functions.Assist VP in all projects as assigned.Keep VP updated on all pertinent events and issues.Other duties may be assigned by VP.Qualifications : HS degree required, AA or BA degree preferred, and at least 4 years of experience working in an office setting.Email your resume with the job title in the subject field to melonie@habitatbroward.org. NO Phone calls.AboutHabitat for Humanity International (HFHI) is a nonprofit, ecumenical Christian housing ministry. The purpose and goal of Habitat for Humanity International is to eliminate poverty housing and homelessness from the world and to make decent shelter a matter of conscience and action. Habitat invites people of all backgrounds, races, and religions to build houses in partnership with families in need. HFHI has an Administrative Headquarters based in Atlanta, Georgia, an Operational Headquarters based in Americus, Georgia, and Area Office bases of operations in Manila, Philippines, for our Asia and the Pacific work, San Jose, Costa Rica, for our Latin American and Caribbean work, and Bratislava, Slovakia, for our Europe, the Middle East, and Africa work.HFHI is an equal opportunity employer and seeks to employ and assign the best qualified personnel for all our positions in a manner that does not unlawfully discriminate against any person because of race, color, religion, gender, marital status, age, national origin, physical or mental disability, sexual orientation, veteran/reserve national guard status, or any other status or characteristic protected by law.FunctionUS AffiliateAuto req ID9809BRPosition CategoryAffiliate-OpportunityPosition TypeAffiliateGeographic LocationNorth AmericaLocationFort Lauderdale, FLAffiliate NameHabitat for Humanity of Broward
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