Habitat for Humanity
Operations Administrative Jr Associate
Habitat for Humanity, Fort Lauderdale, Florida, us, 33336
Operations Administrative Jr Associate
Must be collaborative, organized, able to meet deadlines and skilled in computer use (Word, Excel, PowerPoint, Access, Publisher). Must be able to appropriately prioritize tasks and responsibilities and manage multiple projects simultaneously. Must be able to articulate the organization's mission, values, and goals. The ability to work effectively with a diverse group of people and represent and understand Habitat's mission is essential. Must have excellent people skills and be an initiative-taker. Must create and maintain organized, orderly paper and computer filing systems for the office. Able to generate reports, labels, and create, maintain, and merge database information. Must also be able to import data, tables, Excel documents, and picture files into Word documents. Must use a copier and basic phone system. Bilingual capability is a plus.
Job Responsibilities:
Answer the finance line (including voicemails) by sundown of that business day.Organize and maintain all mortgage files electronically and hard files.Maintain a clean, well-organized, and professional workplace.Maintain communication with Building Manager and Building Maintenance services.Manage mortgages including taking all calls from homeowners and reporting on issues that need to be escalated.Compile staff lists and Organizational Chart and send out monthly updates per instruction.Compile and maintain mortgage lists and statuses of active mortgages.Maintain the portion of the portfolio that may be sold.Ensure all closed mortgage files are scanned and labeled into the processing folder and perform a quality control check.Assist in the onboarding process where needed.Maintain current copy of all Affiliate manuals.Manage all HR company events such as birthdays, etc.Perform monthly quality control checks on loan files in process to ensure that all files and documents are scanned into the pertinent folders.Business errands as needed - will be compensated mileage.Contact/place orders with vendors as needed.Maintain & update computer databases of current homeowners.Maintain & update HR policy emails and HR notices.Assist VP in Quality control and Compliance checks on all departments quarterly.Maintain a list of all Government grants and contracts in one place, notating deadlines and reporting requirements.Assist accounting with government grant documentation for clean audit prep.Maintain accurate job postings and screening of incoming resumes and scheduling interviews for managers who need assistance.Assist VP in AmeriCorps recruiting management and reporting.Assist in management and maintenance of VP's calendar and scheduling.Assist VP in monthly reporting functions.Assist VP in all projects as assigned.Keep VP updated on all pertinent events and issues.Other duties may be assigned by VP.
Qualifications:
HS degree required, AA or BA degree preferred and at least 4 years of experience working in an office setting.Email your resume with job title in the subject field to [emailprotected]. NO Phone calls.
Location:
Fort Lauderdale, FL
State/Region:
Florida
Position Category:
Affiliate-Opportunity
Type:
Affiliate
Function:
US Affiliate
Travel:
N/A
About Habitat for Humanity
Habitat for Humanity, founded in 1976, is a global, Christian-based nonprofit organization that grew out of an intentionally multi-racial community in rural Georgia. Seeking to put God's love into action, Habitat brings together people of all faiths and people of no faith to build homes, communities, and hope. Working alongside each other, we help families and individuals build and improve places to call home and achieve the strength, stability, and self-reliance they need to build better lives for themselves. Habitat seeks individuals who have a willingness to affirm these principles and values.At Habitat for Humanity International, we embrace a history rooted in creating equity and take our mission seriously by courageously committing to a culture and workplace where all staff feel safe, welcome, visible, respected, supported, and valued. As an equal opportunity employer, we realize that our success depends upon building an inclusive workforce of diverse perspectives and encourage people of varied races, ethnicities, national origins, tribes, religions, ages, gender identities and expressions, genders, sexual orientations, marital statuses, disabilities, veteran/reserve national guard statuses, socio-economic statuses, thinking and communication styles to work with us.We also require that all staff take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities (especially children), and all those with whom we work. In line with the prevention of sexual exploitation and abuse, all staff must pass a thorough background screening and will be held accountable to upholding our policies around ethical behavior, including safeguarding and whistleblowing.
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Must be collaborative, organized, able to meet deadlines and skilled in computer use (Word, Excel, PowerPoint, Access, Publisher). Must be able to appropriately prioritize tasks and responsibilities and manage multiple projects simultaneously. Must be able to articulate the organization's mission, values, and goals. The ability to work effectively with a diverse group of people and represent and understand Habitat's mission is essential. Must have excellent people skills and be an initiative-taker. Must create and maintain organized, orderly paper and computer filing systems for the office. Able to generate reports, labels, and create, maintain, and merge database information. Must also be able to import data, tables, Excel documents, and picture files into Word documents. Must use a copier and basic phone system. Bilingual capability is a plus.
Job Responsibilities:
Answer the finance line (including voicemails) by sundown of that business day.Organize and maintain all mortgage files electronically and hard files.Maintain a clean, well-organized, and professional workplace.Maintain communication with Building Manager and Building Maintenance services.Manage mortgages including taking all calls from homeowners and reporting on issues that need to be escalated.Compile staff lists and Organizational Chart and send out monthly updates per instruction.Compile and maintain mortgage lists and statuses of active mortgages.Maintain the portion of the portfolio that may be sold.Ensure all closed mortgage files are scanned and labeled into the processing folder and perform a quality control check.Assist in the onboarding process where needed.Maintain current copy of all Affiliate manuals.Manage all HR company events such as birthdays, etc.Perform monthly quality control checks on loan files in process to ensure that all files and documents are scanned into the pertinent folders.Business errands as needed - will be compensated mileage.Contact/place orders with vendors as needed.Maintain & update computer databases of current homeowners.Maintain & update HR policy emails and HR notices.Assist VP in Quality control and Compliance checks on all departments quarterly.Maintain a list of all Government grants and contracts in one place, notating deadlines and reporting requirements.Assist accounting with government grant documentation for clean audit prep.Maintain accurate job postings and screening of incoming resumes and scheduling interviews for managers who need assistance.Assist VP in AmeriCorps recruiting management and reporting.Assist in management and maintenance of VP's calendar and scheduling.Assist VP in monthly reporting functions.Assist VP in all projects as assigned.Keep VP updated on all pertinent events and issues.Other duties may be assigned by VP.
Qualifications:
HS degree required, AA or BA degree preferred and at least 4 years of experience working in an office setting.Email your resume with job title in the subject field to [emailprotected]. NO Phone calls.
Location:
Fort Lauderdale, FL
State/Region:
Florida
Position Category:
Affiliate-Opportunity
Type:
Affiliate
Function:
US Affiliate
Travel:
N/A
About Habitat for Humanity
Habitat for Humanity, founded in 1976, is a global, Christian-based nonprofit organization that grew out of an intentionally multi-racial community in rural Georgia. Seeking to put God's love into action, Habitat brings together people of all faiths and people of no faith to build homes, communities, and hope. Working alongside each other, we help families and individuals build and improve places to call home and achieve the strength, stability, and self-reliance they need to build better lives for themselves. Habitat seeks individuals who have a willingness to affirm these principles and values.At Habitat for Humanity International, we embrace a history rooted in creating equity and take our mission seriously by courageously committing to a culture and workplace where all staff feel safe, welcome, visible, respected, supported, and valued. As an equal opportunity employer, we realize that our success depends upon building an inclusive workforce of diverse perspectives and encourage people of varied races, ethnicities, national origins, tribes, religions, ages, gender identities and expressions, genders, sexual orientations, marital statuses, disabilities, veteran/reserve national guard statuses, socio-economic statuses, thinking and communication styles to work with us.We also require that all staff take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities (especially children), and all those with whom we work. In line with the prevention of sexual exploitation and abuse, all staff must pass a thorough background screening and will be held accountable to upholding our policies around ethical behavior, including safeguarding and whistleblowing.
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