Randstad
Administrative assistant
Randstad, West Memphis, Arkansas, us, 72303
An established, family-owned manufacturing company located in the West Memphis, AR area, seeking a skilled Temporary Administrative Assistant to support office operations. This is an excellent opportunity for a detail-oriented professional with administrative and HR support experience to join their team in a key role.
Position Overview:
As an Administrative Assistant, you will play a vital role in ensuring smooth office operations. You will be responsible for answering and directing incoming calls, assisting visitors, supporting our payroll and purchasing processes, and providing HR assistance. This role requires excellent multitasking abilities, communication skills, and a high level of professionalism.
Key Responsibilities: Administrative Duties:
Answering and directing calls on the main switchboard.Greeting and assisting visitors, vendors, and job applicants at the reception desk.Maintaining employee records and ensuring proper filing of documents.Payroll & Invoicing:
Managing office supply inventory, including monthly janitorial orders.Handling petty cash and supporting plant management as needed.Generating and managing purchase orders through the Telnet system and maintaining vendor files.HR Support:
Assisting the HR Manager with new hire onboarding, terminations, and additional HR-related tasks.Addressing employee questions related to payroll and other administrative issues.Reconciling attendance discrepancies and running daily and weekly payroll reports in ADP.Tracking and submitting hours for temporary employees and reconciling invoices to ensure accurate billing.Maintaining records of employee attendance, PTO, and tracking attendance for the points system.Generating employee evaluations and submitting any job description or pay rate changes to corporate.Qualifications and Education Requirements:
High School Diploma (minimum).2-3 years of experience in an Administrative Assistant or HR Assistant role.Familiarity with ADP Payroll systems.Experience in invoicing, purchasing, and ordering supplies is preferred.Preferred Skills:
Proficiency in MS Office (Excel, Word, PowerPoint).Skilled computer and customer service proficiencies.Excellent verbal and written communication abilities.Ability to maintain confidentiality and work with a high degree of organization and attention to detail.Additional Information:
Work Hours: Monday to Friday, 8:30 AM to 5:00 PM, with a 30-minute lunch break.salary: $16 - $17 per hourshift: Firstwork hours: 8:30 AM - 5 PMeducation: High School
Responsibilities
As an Administrative Assistant, you will play a vital role in ensuring smooth office operations. You will be responsible for answering and directing incoming calls, assisting visitors, supporting our payroll and purchasing processes, and providing HR assistance. This role requires excellent multitasking abilities, communication skills, and a high level of professionalism.
Key Responsibilities:
Administrative Duties:
Answering and directing calls on the main switchboard.Greeting and assisting visitors, vendors, and job applicants at the reception desk.Maintaining employee records and ensuring proper filing of documents.Payroll & Invoicing:
Managing office supply inventory, including monthly janitorial orders.Handling petty cash and supporting plant management as needed.Generating and managing purchase orders through the Telnet system and maintaining vendor files.HR Support:
Assisting the HR Manager with new hire onboarding, terminations, and additional HR-related tasks.Addressing employee questions related to payroll and other administrative issues.Reconciling attendance discrepancies and running daily and weekly payroll reports in ADP.Tracking and submitting hours for temporary employees and reconciling invoices to ensure accurate billing.Maintaining records of employee attendance, PTO, and tracking attendance for the points system.Generating employee evaluations and submitting any job description or pay rate changes to corporate.
The essential functions of this role include:working in a smoke free environment
Skills
Handling Confidential InformationProblem SolvingAnswering PhonesOrganizational SkillsAdministrative DutiesMicrosoft OfficeMulti-taskingVendor ManagementAccount ReconciliationHRISBookkeepingPhonesHRMSADP
Qualifications
Years of experience: 2 yearsExperience level: Experienced
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).
This posting is open for thirty (30) days.
Position Overview:
As an Administrative Assistant, you will play a vital role in ensuring smooth office operations. You will be responsible for answering and directing incoming calls, assisting visitors, supporting our payroll and purchasing processes, and providing HR assistance. This role requires excellent multitasking abilities, communication skills, and a high level of professionalism.
Key Responsibilities: Administrative Duties:
Answering and directing calls on the main switchboard.Greeting and assisting visitors, vendors, and job applicants at the reception desk.Maintaining employee records and ensuring proper filing of documents.Payroll & Invoicing:
Managing office supply inventory, including monthly janitorial orders.Handling petty cash and supporting plant management as needed.Generating and managing purchase orders through the Telnet system and maintaining vendor files.HR Support:
Assisting the HR Manager with new hire onboarding, terminations, and additional HR-related tasks.Addressing employee questions related to payroll and other administrative issues.Reconciling attendance discrepancies and running daily and weekly payroll reports in ADP.Tracking and submitting hours for temporary employees and reconciling invoices to ensure accurate billing.Maintaining records of employee attendance, PTO, and tracking attendance for the points system.Generating employee evaluations and submitting any job description or pay rate changes to corporate.Qualifications and Education Requirements:
High School Diploma (minimum).2-3 years of experience in an Administrative Assistant or HR Assistant role.Familiarity with ADP Payroll systems.Experience in invoicing, purchasing, and ordering supplies is preferred.Preferred Skills:
Proficiency in MS Office (Excel, Word, PowerPoint).Skilled computer and customer service proficiencies.Excellent verbal and written communication abilities.Ability to maintain confidentiality and work with a high degree of organization and attention to detail.Additional Information:
Work Hours: Monday to Friday, 8:30 AM to 5:00 PM, with a 30-minute lunch break.salary: $16 - $17 per hourshift: Firstwork hours: 8:30 AM - 5 PMeducation: High School
Responsibilities
As an Administrative Assistant, you will play a vital role in ensuring smooth office operations. You will be responsible for answering and directing incoming calls, assisting visitors, supporting our payroll and purchasing processes, and providing HR assistance. This role requires excellent multitasking abilities, communication skills, and a high level of professionalism.
Key Responsibilities:
Administrative Duties:
Answering and directing calls on the main switchboard.Greeting and assisting visitors, vendors, and job applicants at the reception desk.Maintaining employee records and ensuring proper filing of documents.Payroll & Invoicing:
Managing office supply inventory, including monthly janitorial orders.Handling petty cash and supporting plant management as needed.Generating and managing purchase orders through the Telnet system and maintaining vendor files.HR Support:
Assisting the HR Manager with new hire onboarding, terminations, and additional HR-related tasks.Addressing employee questions related to payroll and other administrative issues.Reconciling attendance discrepancies and running daily and weekly payroll reports in ADP.Tracking and submitting hours for temporary employees and reconciling invoices to ensure accurate billing.Maintaining records of employee attendance, PTO, and tracking attendance for the points system.Generating employee evaluations and submitting any job description or pay rate changes to corporate.
The essential functions of this role include:working in a smoke free environment
Skills
Handling Confidential InformationProblem SolvingAnswering PhonesOrganizational SkillsAdministrative DutiesMicrosoft OfficeMulti-taskingVendor ManagementAccount ReconciliationHRISBookkeepingPhonesHRMSADP
Qualifications
Years of experience: 2 yearsExperience level: Experienced
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).
This posting is open for thirty (30) days.