Administrative Assistant II

Posting Information

Posting Information

Posting Number
2025028

Posting/Functional Title
Administrative Assistant II

University Pay Plan Title
Administrative Asst II

Location
San Marcos

Department
Computer Science

Recruitment Type
Open to All

Job Type
Full-Time

Funding Source
Permanent

Monthly Salary
$2,575.00 - $3,262.00

Job Category
Non-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• High school diploma or equivalent.
• Strong oral and written communication skills.
• Evidence of strong organizational and time-management skills.
• Proficient with various software and productivity tools (MS Office, Adobe, Office Equipment)
• At least two years experience as an administrative assistant, secretary or bookkeeper.
• Works effectively and courteously with co-workers, staff, faculty and students.

Preferred Qualifications

• Experience in a higher-education environment.
• Knowledge of Texas State University policies and procedures.
• Prior experience handling sensitive or confidential information.

Job Description

The Administrative Assistant II provides administrative and general clerical support to the management and staff within a specific division, department, or unit.

Job Duties

• Work as the department designated Travel Assistant to process faculty and student travel requests and reimbursements.
• Support the department administrative office by greeting students, faculty and guests; routing phone calls; answering inquires and handling or delegating assignments as they occur to student workers.
• Assist/back-up PCR processing for undergraduate student workers.
• HireRight/I-9 Processing: Undergraduate and Student Workers.
• Support the Computer Science Scholarship Committee with applications and disbursement of scholarship funds.
• Assist with reimbursements and processing e-NPO's, IDT's.
• Assisting with payroll - work with student workers and faculty to ensure payroll deadlines are met.
• Provide research funding administrative support to faculty members.
• Assist other administrative assistants with student prerequisite and other course enrollment overrides and general enrollment processes.

Additional Information to Applicants

Job Open Date
09/26/2024

Job Close Date (posting closes at midnight)

Open Until Filled
Yes

Normal Work Days
Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start
8:00AM

Normal Work Hours End
5:00PM

Posting Notices
You will be required to electronically attach a resume, cover letter, and list of references to your application.

Legal and Required Notices

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Why work @ Texas State?
•Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
•Generous paid time off: vacation, holidays, sick days and many more!
•Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
•Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
•An inclusive Bobcat community: join our many social networks offered on and off-campus
•Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you'll be a part of one of the most beautiful, diverse, and growing universities in the nation.

Quick Link
https://jobs.hr.txstate.edu/postings/49745