YES Prep Public Schools
Coordinator - Student Information Systems (SIS)
YES Prep Public Schools, Houston, Texas, United States, 77246
Description
Job Description
POSITION: Coordinator - Student Information Systems (SIS)
REPORTS TO: Manager - Student Information Systems
POSITION TYPE: 12-month
START DATE: Immediate
COMPENSATION: $24.34 - $28.60/ hour
At YES Prep, work for a mission that impacts the life trajectory of students and their families. YES Prep creates pathways to extraordinary opportunity through best-in-class development, competitive compensation and benefits, and recognition for your impact. Grow as an authentic leader and be part of an equity driven, team-oriented culture.
Our campuses are advancing educational equity. Some quick stats about us:19,500 Students2,300 Team Members15 Secondary Campuses9 Elementary Campuses92% Students Who Qualify for Free/Reduced-Price Lunch96% Hispanic & African-American Students90% Students Who Are Accepted to a 4-Year University88% First-Generation College StudentsRanked in the Top 100 High Schools in the Nation, U.S. News & World ReportWe serve the students of Houston, Texas, the 4th largest city across the United States. There are over 20 public-school districts and other great public charter school options within Houston's city limits serving our increasing population. We are a rapidly growing organization, committed to creating life-changing opportunities for over 23,000 students by 2025.
THE OPPORTUNITY
YES Prep needs a dynamic Student Information Systems Coordinator, with a diverse set of experiences, to make our mission a reality. As a YES Prep employee, you will achieve jaw-dropping results, create pathways to opportunity for our students, build transformative relationships, and eliminate educational inequities to advance social justice.
To put it simply, the SIS Coordinator will be responsible for providing application technical support and training to SIS end-users. The SIS coordinator will maintain student information system modules and regularly monitor data input to ensure data follows all state and federal requirements.
THE ROLE
When you join the YES Prep team, some of the exciting work and responsibilities will include:
Providing application technical support and training to Skyward users remotely via Teams or by traveling to campus sites;Updating Skyward training materials for the purpose of instruction and reference;Participating in meetings around student information system capabilities and procedures;Assisting in state and federal compliance and reporting needs of student information system stakeholders;Maintaining SIS security roles and account access levels;Assisting SIS Specialists with validation of data and various reports, dashboards and letter templates using the SIS report writing tool;Maintaining Skyward family access, district and building configuration;Completing and maintaining daily staff, security and students access importsAssisting in ensuring attendance, discipline, grading and master scheduling configurations are up-to-date and aligned with state requirements;Maintaining district registration and withdrawal configurations;Resolving support tickets submitted by SIS end-users to the Student Information System Group in the case management system;Collaborating with SIS team to ensure monthly and end-of-year system maintenance is performed and completed successfully;Learning best practices for providing technical assistance to student information system end-users;Complete daily import validation and data analysis of student and staff accounts in Skyward;Maintaining weekly and monthly checks of data entry validations such as but not limited to: Graduation Requirement Endorsements, Speech Requirements, Peace Office Instruction, CPR Requirements, Pre-K Calendar Codes, State Course Section Codes, Grading configurations, and additional data points as needed;Complete updates to campus course masters and district curriculum courses in the SIS;Attending Region 4 and SIS training to learn how to better support SIS end users;Additional duties as assigned.THE PERSON
We seek staff with diverse backgrounds, talents, interests, and ideas. Certain traits consistently shine through for our most successful employees: passion for the mission, drive for results, care for students, resilience, and humility. Other traits needed and desired for this role are:
THE MUST HAVES
Educational Requirements:
Bachelor's Degree from an accredited four-year educational institutionAssociate's Degree and 1-2 years of equivalent experience (in lieu of a bachelor's degree)3 or more years of equivalent experience (in lieu of a bachelor's degree)
Two years of experience within an elementary or secondary school environmentOutstanding record of organization and attention to detailsExperience with data tracking, people and project management, and communication with a customer-service focusProficient in current MS Office Suite (Word, Excel, PowerPoint, Access)Excellent organization, time management and follow-up skills; high sense of urgency;Ability to troubleshoot and resolve problemsAbility to maintain the highest level of confidentialityBelief in and commitment to the mission and core values of YES Prep Public SchoolsOpenness to giving and receiving frequent feedbackAbility to maintain emotional control under stressAbility to work urgently in a fast-paced and results-oriented environmentAbility to juggle multiple tasks and initiatives at onceDemonstrated ability to work on a teamAbility to work independently and manage tasks in a timely mannerA dedication to learn, grow, and develop as a professionalTHE MUST HAVE BELIEFS
Belief in and commitment to the mission and core values of YES Prep Public SchoolsDesire to disrupt systemic status quos in educationWillingness to go above and beyond to disrupt said status quosPassion to develop resiliency through a relentless pursuit of jaw-dropping resultsConviction that high expectations + high accountability = high performance and high growthTHE NICE TO HAVES
Knowledge of Skyward Qmlativ or other Student Information System ApplicationKnowledge of Solarwinds or other case management systemWorking knowledge of records management, information discovery, content management, knowledge management, and business process managementTHE PERKS
Compensation - This position is an exempt, salaried position; offers commensurate with experience.Health and Supplemental Insurance - A $0 monthly medical option that includes $600 towards a Health Savings Account, in addition to a variety of supplemental benefits including Dental, Vision, Disability, Life, etc. Employees must work 20+ hours a week to be eligible for a full spectrum of benefits, and 10 hours a week minimum for medical benefits.Retirement Plans - Participation in Teacher Retirement System of Texas and a 457b Retirement Plan.Paid Time Off - Employees working 20+ hours a week receive 15 days of Paid Time Off in addition to the system closures during the Academic Calendar.Paid Leave Programming - In the event you need to be out due to medical needs (including maternity and paternity leave), YES Prep offers paid leave, paid out at 100%, based on eligibility and tenure.Professional Development - YES Prep values longevity and performance over time. We invest in developing leaders through high-quality programs, effective coaching, and ongoing professional development.Award Winning Culture - The strong cultures of our campuses and Home Office are just one of many reasons we were named Houston's Best Place To Work in 2018, 2019, and 2021. We won the 2012 Broad Prize for Excellence in Urban Education and were a 2016 finalist as well.
WE ARE DEEPLY COMMITTED TO EQUITY & DIVERSITY
YES Prep strives to recruit a diverse team of leaders. We believe there is a transformative academic and social benefit for students when their teachers and leaders reflect a diversity of backgrounds. Ninety-five percent (95%) of staff members agree that the organization provides a welcoming environment given their background and identity according to our latest system survey.
YES Prep is an equal opportunity employer and does not discriminate against any employee or applicant on the basis of race, color, ethnicity, religion, gender, sexual orientation, gender expression, national origin, disability, age, marital status, military status, pregnancy, or parenthood.
Job Description
POSITION: Coordinator - Student Information Systems (SIS)
REPORTS TO: Manager - Student Information Systems
POSITION TYPE: 12-month
START DATE: Immediate
COMPENSATION: $24.34 - $28.60/ hour
At YES Prep, work for a mission that impacts the life trajectory of students and their families. YES Prep creates pathways to extraordinary opportunity through best-in-class development, competitive compensation and benefits, and recognition for your impact. Grow as an authentic leader and be part of an equity driven, team-oriented culture.
Our campuses are advancing educational equity. Some quick stats about us:19,500 Students2,300 Team Members15 Secondary Campuses9 Elementary Campuses92% Students Who Qualify for Free/Reduced-Price Lunch96% Hispanic & African-American Students90% Students Who Are Accepted to a 4-Year University88% First-Generation College StudentsRanked in the Top 100 High Schools in the Nation, U.S. News & World ReportWe serve the students of Houston, Texas, the 4th largest city across the United States. There are over 20 public-school districts and other great public charter school options within Houston's city limits serving our increasing population. We are a rapidly growing organization, committed to creating life-changing opportunities for over 23,000 students by 2025.
THE OPPORTUNITY
YES Prep needs a dynamic Student Information Systems Coordinator, with a diverse set of experiences, to make our mission a reality. As a YES Prep employee, you will achieve jaw-dropping results, create pathways to opportunity for our students, build transformative relationships, and eliminate educational inequities to advance social justice.
To put it simply, the SIS Coordinator will be responsible for providing application technical support and training to SIS end-users. The SIS coordinator will maintain student information system modules and regularly monitor data input to ensure data follows all state and federal requirements.
THE ROLE
When you join the YES Prep team, some of the exciting work and responsibilities will include:
Providing application technical support and training to Skyward users remotely via Teams or by traveling to campus sites;Updating Skyward training materials for the purpose of instruction and reference;Participating in meetings around student information system capabilities and procedures;Assisting in state and federal compliance and reporting needs of student information system stakeholders;Maintaining SIS security roles and account access levels;Assisting SIS Specialists with validation of data and various reports, dashboards and letter templates using the SIS report writing tool;Maintaining Skyward family access, district and building configuration;Completing and maintaining daily staff, security and students access importsAssisting in ensuring attendance, discipline, grading and master scheduling configurations are up-to-date and aligned with state requirements;Maintaining district registration and withdrawal configurations;Resolving support tickets submitted by SIS end-users to the Student Information System Group in the case management system;Collaborating with SIS team to ensure monthly and end-of-year system maintenance is performed and completed successfully;Learning best practices for providing technical assistance to student information system end-users;Complete daily import validation and data analysis of student and staff accounts in Skyward;Maintaining weekly and monthly checks of data entry validations such as but not limited to: Graduation Requirement Endorsements, Speech Requirements, Peace Office Instruction, CPR Requirements, Pre-K Calendar Codes, State Course Section Codes, Grading configurations, and additional data points as needed;Complete updates to campus course masters and district curriculum courses in the SIS;Attending Region 4 and SIS training to learn how to better support SIS end users;Additional duties as assigned.THE PERSON
We seek staff with diverse backgrounds, talents, interests, and ideas. Certain traits consistently shine through for our most successful employees: passion for the mission, drive for results, care for students, resilience, and humility. Other traits needed and desired for this role are:
THE MUST HAVES
Educational Requirements:
Bachelor's Degree from an accredited four-year educational institutionAssociate's Degree and 1-2 years of equivalent experience (in lieu of a bachelor's degree)3 or more years of equivalent experience (in lieu of a bachelor's degree)
Two years of experience within an elementary or secondary school environmentOutstanding record of organization and attention to detailsExperience with data tracking, people and project management, and communication with a customer-service focusProficient in current MS Office Suite (Word, Excel, PowerPoint, Access)Excellent organization, time management and follow-up skills; high sense of urgency;Ability to troubleshoot and resolve problemsAbility to maintain the highest level of confidentialityBelief in and commitment to the mission and core values of YES Prep Public SchoolsOpenness to giving and receiving frequent feedbackAbility to maintain emotional control under stressAbility to work urgently in a fast-paced and results-oriented environmentAbility to juggle multiple tasks and initiatives at onceDemonstrated ability to work on a teamAbility to work independently and manage tasks in a timely mannerA dedication to learn, grow, and develop as a professionalTHE MUST HAVE BELIEFS
Belief in and commitment to the mission and core values of YES Prep Public SchoolsDesire to disrupt systemic status quos in educationWillingness to go above and beyond to disrupt said status quosPassion to develop resiliency through a relentless pursuit of jaw-dropping resultsConviction that high expectations + high accountability = high performance and high growthTHE NICE TO HAVES
Knowledge of Skyward Qmlativ or other Student Information System ApplicationKnowledge of Solarwinds or other case management systemWorking knowledge of records management, information discovery, content management, knowledge management, and business process managementTHE PERKS
Compensation - This position is an exempt, salaried position; offers commensurate with experience.Health and Supplemental Insurance - A $0 monthly medical option that includes $600 towards a Health Savings Account, in addition to a variety of supplemental benefits including Dental, Vision, Disability, Life, etc. Employees must work 20+ hours a week to be eligible for a full spectrum of benefits, and 10 hours a week minimum for medical benefits.Retirement Plans - Participation in Teacher Retirement System of Texas and a 457b Retirement Plan.Paid Time Off - Employees working 20+ hours a week receive 15 days of Paid Time Off in addition to the system closures during the Academic Calendar.Paid Leave Programming - In the event you need to be out due to medical needs (including maternity and paternity leave), YES Prep offers paid leave, paid out at 100%, based on eligibility and tenure.Professional Development - YES Prep values longevity and performance over time. We invest in developing leaders through high-quality programs, effective coaching, and ongoing professional development.Award Winning Culture - The strong cultures of our campuses and Home Office are just one of many reasons we were named Houston's Best Place To Work in 2018, 2019, and 2021. We won the 2012 Broad Prize for Excellence in Urban Education and were a 2016 finalist as well.
WE ARE DEEPLY COMMITTED TO EQUITY & DIVERSITY
YES Prep strives to recruit a diverse team of leaders. We believe there is a transformative academic and social benefit for students when their teachers and leaders reflect a diversity of backgrounds. Ninety-five percent (95%) of staff members agree that the organization provides a welcoming environment given their background and identity according to our latest system survey.
YES Prep is an equal opportunity employer and does not discriminate against any employee or applicant on the basis of race, color, ethnicity, religion, gender, sexual orientation, gender expression, national origin, disability, age, marital status, military status, pregnancy, or parenthood.