Jewish Family Service of San Diego (Leatha Medina) - DE
Administrative Assistant, Immigration Services
Jewish Family Service of San Diego (Leatha Medina) - DE, San Diego, California, United States, 92189
Position Title : Administrative AssistantOrganization : Jewish Family Service of San DiegoDepartment:
Immigration ServicesPosition Type : Full-Time (40 hours/week), Non-Exempt
Work Setting:
Onsite
Reports To:
Director, San Diego Rapid Response Network Supportive Services
Pay Range:
$20.00 to $24.00/hour
Total Compensation :Inaddition to standard pay, compensation for this position includes:Comprehensive, low-cost healthcare coverage for employeesGenerous employer 401(k) contributionsEmployer-covered life insuranceTime Away from Work:Being able to take time away from work is critical in bringing your best self to work. Time off benefits for this position include:Paid vacation time and sick leave15 paid holidays, including Federal and Jewish holidays (as long as the holiday lands on a normal scheduled work day), and floating holidays2 Wellness Days to be taken any time during the year to support employees mental wellnessPosition Overview:This position will require supporting and managing multiple projects at varying stages of the project cycle. This position is equally responsible for a variety of administrative clerical tasks and will provide administrative support primarily to the Director and Assistant Director of Operations. This role reports to the Director and will provide support on critical projects. This position does not have direct reports but will provide direction for projects that impact on the programs work. Working directly with the Operations team, you will assist with daily activities within the program. Our ideal candidate is a positive, self-starter, who will bring professionalism and poise to JFS. This candidate must possess excellent organizational skills, attention to detail, and the ability to multitask effectively.Responsibilities:Coordinate meetings involving the Director and Assistant Director of Operations and other stakeholders, including scheduling, preparing agendas, materials, and minutesPrepare and review documents, reports, and presentations as neededAssist with administrative tasks such as data entry, filing, and document preparationMaintain office filing systems and databases, ensuring accuracy and accessibility of informationProvide project coordination, management, and support for the shelter initiatives set forth by the Director and Assistant Director of OperationsAs directed, draft communications and complete writing assignmentsMaintain strict confidentiality of sensitive informationHandle confidential documents and discussions with utmost discretionEstablish a best practice project management tool and process, and train shelter leadership and key staff for program-wide useSupport the Director and Assistant Director of Operations and staff to create systems that connect the various departments and increase collaboration and creating and managing project plans for a variety of projects of varying scope.Manage Director and Assistant Director of Operations calendar and scheduleTake initiative and work under pressureWork both independently and in a group settingRegularly share project status updates with the Director and Assistant Director of Operations, prioritize and escalate important issues and provide recommendations at project milestones and decision-pointsUtilize tools and systems to track tasks and deadlines for self, and Director and Assistant Director of Operations according to deadline and priorityWork with internal and external partners to ensure deadlines and deliverables are met or reprioritized, as necessary; manage project scope and expectations, as necessaryObtain feedback from stakeholders or end-users to assess their satisfaction with project outcomesMonitor changes or additions to the project scope beyond the initial requirements.Provide clerical and administrative support to the DirectorProvide clerical and administrative support to the Assistant Director of OperationsOther similar job duties or projects as assigned and requestedSkills/Experience/Abilities That Are a Must-Have:
3+ years of experience in administrative coordination, overseeing projects with department-wide scopeExperience working in or with non-profits or government agencies, preferredMust have a valid CA driver's license, insurance, a reliable personal vehicle, and a willingness to travel off-siteKnowledge of project management methodologies and organizational awarenessProficient in Office 365, specifically Outlook, Teams, Excel, Word, and Time management toolsProficient Knowledge of virtual communication platformsExcellent verbal and written communicationExcellent interpersonal skills, including good communication skills, listening skills and attitudeStrong organizational, analytical, and problem-solving skillsAbility to prioritize, multi-task and organize in a fast paced and fluid environmentStrong ability to anticipate needs and action accordinglyEmotional availability and agility to have difficult conversations with a collaborative mindset and by applying self-awareness.Flexible with a willingness and understanding of the need to adaptDetail oriented and self-directed with strong oral and written communication skills in EnglishStrong relational skills and a demonstrated cross-cultural understanding.Experience working with multi-cultural settingsSkills/Abilities Wed Like You to Have:
Bilingual English/Spanish, preferredExperience working with marginalized populations and survivors of traumaDedication to serving marginalized populations with a sincere commitmentRead to Move Forward:To apply, please submit your cover letter and resume on the following link;https://recruiting2.ultipro.com/JEW1005JFSD/JobBoard/67117e77-0ebf-4c59-8572-c132c9252405/Opportunity/OpportunityDetail?opportunityId=de0fc722-0932-4a47-8d4f-4ef9d1962255Important Notice:Incomplete submissions will not be considered. Please, no phone calls. Please, principals only. Please, local candidates only (relocation is not provided).About Jewish Family Service of San DiegoJewish Family Service of San Diego is a client-centered, impact-driven organization working to build a stronger, more resilient community. For over 100 years, Jewish Family Service has been a trusted resource for the entire community, offering an array of services that are always life-changing, and often life-saving. At Jewish Family Service, we believe our employees are the backbone of our Agency. We strive to ensure that each employee is treated with dignity and respect. Our goal is your success. Come work at JFS and be our partner in
Moving Forward Together . To learn more about JFS, please visit jfssd.org.*Jewish Family Service is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
Immigration ServicesPosition Type : Full-Time (40 hours/week), Non-Exempt
Work Setting:
Onsite
Reports To:
Director, San Diego Rapid Response Network Supportive Services
Pay Range:
$20.00 to $24.00/hour
Total Compensation :Inaddition to standard pay, compensation for this position includes:Comprehensive, low-cost healthcare coverage for employeesGenerous employer 401(k) contributionsEmployer-covered life insuranceTime Away from Work:Being able to take time away from work is critical in bringing your best self to work. Time off benefits for this position include:Paid vacation time and sick leave15 paid holidays, including Federal and Jewish holidays (as long as the holiday lands on a normal scheduled work day), and floating holidays2 Wellness Days to be taken any time during the year to support employees mental wellnessPosition Overview:This position will require supporting and managing multiple projects at varying stages of the project cycle. This position is equally responsible for a variety of administrative clerical tasks and will provide administrative support primarily to the Director and Assistant Director of Operations. This role reports to the Director and will provide support on critical projects. This position does not have direct reports but will provide direction for projects that impact on the programs work. Working directly with the Operations team, you will assist with daily activities within the program. Our ideal candidate is a positive, self-starter, who will bring professionalism and poise to JFS. This candidate must possess excellent organizational skills, attention to detail, and the ability to multitask effectively.Responsibilities:Coordinate meetings involving the Director and Assistant Director of Operations and other stakeholders, including scheduling, preparing agendas, materials, and minutesPrepare and review documents, reports, and presentations as neededAssist with administrative tasks such as data entry, filing, and document preparationMaintain office filing systems and databases, ensuring accuracy and accessibility of informationProvide project coordination, management, and support for the shelter initiatives set forth by the Director and Assistant Director of OperationsAs directed, draft communications and complete writing assignmentsMaintain strict confidentiality of sensitive informationHandle confidential documents and discussions with utmost discretionEstablish a best practice project management tool and process, and train shelter leadership and key staff for program-wide useSupport the Director and Assistant Director of Operations and staff to create systems that connect the various departments and increase collaboration and creating and managing project plans for a variety of projects of varying scope.Manage Director and Assistant Director of Operations calendar and scheduleTake initiative and work under pressureWork both independently and in a group settingRegularly share project status updates with the Director and Assistant Director of Operations, prioritize and escalate important issues and provide recommendations at project milestones and decision-pointsUtilize tools and systems to track tasks and deadlines for self, and Director and Assistant Director of Operations according to deadline and priorityWork with internal and external partners to ensure deadlines and deliverables are met or reprioritized, as necessary; manage project scope and expectations, as necessaryObtain feedback from stakeholders or end-users to assess their satisfaction with project outcomesMonitor changes or additions to the project scope beyond the initial requirements.Provide clerical and administrative support to the DirectorProvide clerical and administrative support to the Assistant Director of OperationsOther similar job duties or projects as assigned and requestedSkills/Experience/Abilities That Are a Must-Have:
3+ years of experience in administrative coordination, overseeing projects with department-wide scopeExperience working in or with non-profits or government agencies, preferredMust have a valid CA driver's license, insurance, a reliable personal vehicle, and a willingness to travel off-siteKnowledge of project management methodologies and organizational awarenessProficient in Office 365, specifically Outlook, Teams, Excel, Word, and Time management toolsProficient Knowledge of virtual communication platformsExcellent verbal and written communicationExcellent interpersonal skills, including good communication skills, listening skills and attitudeStrong organizational, analytical, and problem-solving skillsAbility to prioritize, multi-task and organize in a fast paced and fluid environmentStrong ability to anticipate needs and action accordinglyEmotional availability and agility to have difficult conversations with a collaborative mindset and by applying self-awareness.Flexible with a willingness and understanding of the need to adaptDetail oriented and self-directed with strong oral and written communication skills in EnglishStrong relational skills and a demonstrated cross-cultural understanding.Experience working with multi-cultural settingsSkills/Abilities Wed Like You to Have:
Bilingual English/Spanish, preferredExperience working with marginalized populations and survivors of traumaDedication to serving marginalized populations with a sincere commitmentRead to Move Forward:To apply, please submit your cover letter and resume on the following link;https://recruiting2.ultipro.com/JEW1005JFSD/JobBoard/67117e77-0ebf-4c59-8572-c132c9252405/Opportunity/OpportunityDetail?opportunityId=de0fc722-0932-4a47-8d4f-4ef9d1962255Important Notice:Incomplete submissions will not be considered. Please, no phone calls. Please, principals only. Please, local candidates only (relocation is not provided).About Jewish Family Service of San DiegoJewish Family Service of San Diego is a client-centered, impact-driven organization working to build a stronger, more resilient community. For over 100 years, Jewish Family Service has been a trusted resource for the entire community, offering an array of services that are always life-changing, and often life-saving. At Jewish Family Service, we believe our employees are the backbone of our Agency. We strive to ensure that each employee is treated with dignity and respect. Our goal is your success. Come work at JFS and be our partner in
Moving Forward Together . To learn more about JFS, please visit jfssd.org.*Jewish Family Service is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.