Jewish Family Service of San Diego (Leatha Medina) - DE
Administrative Assistant, Desert Programs
Jewish Family Service of San Diego (Leatha Medina) - DE, Palm Springs, California, United States, 92292
Position Title : Administrative AssistantOrganization : Jewish Family Service of San DiegoDepartment:
Desert ProgramsPosition Type : Full-Time (37.5+ hours/week), Non-Exempt
Work Setting:
Onsite
Reports To:
Director of Supportive Housing Programs
Pay Range:
$17.95 to $23.08/hour
Total Compensation :Inaddition to standard pay, compensation for this position includes:Comprehensive, low-cost healthcare coverage for employeesGenerous employer 401(k) contributionsEmployer-covered life insuranceTime Away from Work:Being able to take time away from work is critical in bringing your best self to work. Time off benefits for this position include:Paid vacation time and sick leave15 paid holidays, including Federal and Jewish holidays (as long as the holiday lands on a normal scheduled work day), and floating holidays2 Wellness Days to be taken any time during the year to support employees mental wellnessPosition Overview:JFS is looking for a compassionate, mission-driven individual to join the Desert team as an Administrative Assistant. In this role, you have the opportunity to use your organizational skills and office experience to make a meaningful difference in your community and help change lives across Riverside and San Bernardino County. The Administrative Assistant plays an integral role on the team and supports the entire agency by assisting in data entry, greeting clients and visitors, audit preparation and maintenance of program documents. This position reports directly to the Director of Supportive Housing Programs and works closely with the Office Manager and the rest of the housing team.Responsibilities:Properly check guests/clients in and out in a welcoming mannerProficiently answer/reroute phone calls and emails as appropriateMaintain a clean and organized environmentReceive and sort mailGreet and direct vendors/deliveriesAssist other programs as needed and as time allowsInteract effectively and courteously with all levels of management and staffPerform other similar duties and projects as assigned and requestedProcess receipts for monthly expenses into Papersave systemProcess reimbursement requests for various contractsAssist in regular file auditsAssist as needed with outreach services for walk-in clientsAssist in drafting documents and letters as neededAssist in regular mailing of program documents as neededAssist in food distributionSkills/Experience/Abilities That Are a Must-Have:Must have a valid CA driver's license, insurance, a reliable personal vehicle, and a willingness to travel off-siteAbility to pass a pre-employment drug testHigh School Diploma or GEDIntermediate computer knowledge using Microsoft Outlook, Excel, and WordPrevious Customer Service ExperienceExcellent communication and customer service skillsMust be dependable, reliable, responsible, and have a strong work ethicMust be able to handle multiple phone calls, be able to multi-task and prioritize dutiesWork cohesively with others in a fast-paced environmentMust be comfortable enforcing the agencies policies and proceduresIs accountable for the responsibilities of the position accepts constructive criticism in a positive mannerAbility to work independently, sometimes with limited supervisionReliable transportation to arrive at work on-timeAbility to maintain HIPAA compliant confidentiality and discretion with regard to sensitive personal information of organization, guest, and clientsTreat others with respect; show sensitivity to and respect for cultural differences; support diverse workforce and help ensure a workplace and community free from unlawful discrimination and harassmentSkills/Abilities Wed Like You to Have:At least 1 year of professional experience in an administrative role, ideally in a rapidly evolving institution
Physical Requirements:Sit, talk, and listenStand, walk and use hands and arms to use a keyboard, handle papers, and reach for the phoneOccasionally lift and/or move up to 20 poundsRead to Move Forward:To apply, please submit your cover letter and resume on the following link;https://recruiting2.ultipro.com/JEW1005JFSD/JobBoard/67117e77-0ebf-4c59-8572-c132c9252405/Opportunity/OpportunityDetail?opportunityId=2a00970a-3f3d-4b83-843d-208ac8b247aeImportant Notice:Incomplete submissions will not be considered. Please, no phone calls. Please, principals only. Please, local candidates only (relocation is not provided).About Jewish Family Service of San DiegoJewish Family Service of San Diego is a client-centered, impact-driven organization working to build a stronger, more resilient community. For over 100 years, Jewish Family Service has been a trusted resource for the entire community, offering an array of services that are always life-changing, and often life-saving. At Jewish Family Service, we believe our employees are the backbone of our Agency. We strive to ensure that each employee is treated with dignity and respect. Our goal is your success. Come work at JFS and be our partner in
Moving Forward Together . To learn more about JFS, please visit jfssd.org.*Jewish Family Service is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
Desert ProgramsPosition Type : Full-Time (37.5+ hours/week), Non-Exempt
Work Setting:
Onsite
Reports To:
Director of Supportive Housing Programs
Pay Range:
$17.95 to $23.08/hour
Total Compensation :Inaddition to standard pay, compensation for this position includes:Comprehensive, low-cost healthcare coverage for employeesGenerous employer 401(k) contributionsEmployer-covered life insuranceTime Away from Work:Being able to take time away from work is critical in bringing your best self to work. Time off benefits for this position include:Paid vacation time and sick leave15 paid holidays, including Federal and Jewish holidays (as long as the holiday lands on a normal scheduled work day), and floating holidays2 Wellness Days to be taken any time during the year to support employees mental wellnessPosition Overview:JFS is looking for a compassionate, mission-driven individual to join the Desert team as an Administrative Assistant. In this role, you have the opportunity to use your organizational skills and office experience to make a meaningful difference in your community and help change lives across Riverside and San Bernardino County. The Administrative Assistant plays an integral role on the team and supports the entire agency by assisting in data entry, greeting clients and visitors, audit preparation and maintenance of program documents. This position reports directly to the Director of Supportive Housing Programs and works closely with the Office Manager and the rest of the housing team.Responsibilities:Properly check guests/clients in and out in a welcoming mannerProficiently answer/reroute phone calls and emails as appropriateMaintain a clean and organized environmentReceive and sort mailGreet and direct vendors/deliveriesAssist other programs as needed and as time allowsInteract effectively and courteously with all levels of management and staffPerform other similar duties and projects as assigned and requestedProcess receipts for monthly expenses into Papersave systemProcess reimbursement requests for various contractsAssist in regular file auditsAssist as needed with outreach services for walk-in clientsAssist in drafting documents and letters as neededAssist in regular mailing of program documents as neededAssist in food distributionSkills/Experience/Abilities That Are a Must-Have:Must have a valid CA driver's license, insurance, a reliable personal vehicle, and a willingness to travel off-siteAbility to pass a pre-employment drug testHigh School Diploma or GEDIntermediate computer knowledge using Microsoft Outlook, Excel, and WordPrevious Customer Service ExperienceExcellent communication and customer service skillsMust be dependable, reliable, responsible, and have a strong work ethicMust be able to handle multiple phone calls, be able to multi-task and prioritize dutiesWork cohesively with others in a fast-paced environmentMust be comfortable enforcing the agencies policies and proceduresIs accountable for the responsibilities of the position accepts constructive criticism in a positive mannerAbility to work independently, sometimes with limited supervisionReliable transportation to arrive at work on-timeAbility to maintain HIPAA compliant confidentiality and discretion with regard to sensitive personal information of organization, guest, and clientsTreat others with respect; show sensitivity to and respect for cultural differences; support diverse workforce and help ensure a workplace and community free from unlawful discrimination and harassmentSkills/Abilities Wed Like You to Have:At least 1 year of professional experience in an administrative role, ideally in a rapidly evolving institution
Physical Requirements:Sit, talk, and listenStand, walk and use hands and arms to use a keyboard, handle papers, and reach for the phoneOccasionally lift and/or move up to 20 poundsRead to Move Forward:To apply, please submit your cover letter and resume on the following link;https://recruiting2.ultipro.com/JEW1005JFSD/JobBoard/67117e77-0ebf-4c59-8572-c132c9252405/Opportunity/OpportunityDetail?opportunityId=2a00970a-3f3d-4b83-843d-208ac8b247aeImportant Notice:Incomplete submissions will not be considered. Please, no phone calls. Please, principals only. Please, local candidates only (relocation is not provided).About Jewish Family Service of San DiegoJewish Family Service of San Diego is a client-centered, impact-driven organization working to build a stronger, more resilient community. For over 100 years, Jewish Family Service has been a trusted resource for the entire community, offering an array of services that are always life-changing, and often life-saving. At Jewish Family Service, we believe our employees are the backbone of our Agency. We strive to ensure that each employee is treated with dignity and respect. Our goal is your success. Come work at JFS and be our partner in
Moving Forward Together . To learn more about JFS, please visit jfssd.org.*Jewish Family Service is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.