Smith Seckman Reid
Administrative Assistant
Smith Seckman Reid, Nashville, Tennessee, United States, 37247
A leading comprehensive engineering design and consulting firm, SSR provides innovative solutions for clients with facility and infrastructure challenges. To achieve client needs, SSR has multiple locations across the US. Working with a diverse group of individuals in a variety of markets, our team of experts' partner with our clients to deliver advanced solutions that last.
SSR is committed to providing opportunities and benefits to colleagues that promote living fully. Through various competitive benefits and programs available, SSR supports the health, well-being, and personal growth of its employees. SSR offers benefit options including medical, dental, and vision coverage, a generous contribution to employee-owned Health Savings Account, 401(k) with matching up to the full IRS maximum, tuition reimbursement, and a variety of other employee incentives and wellness programs. SSR is a 2019A/E/C Building a Better World Award Winner which recognizes our commitment to community outreach and improvement.
We feel that SSR is a great place, but don't take our word for it, See what our colleagues are saying at www.ssr-inc.com/life-at-ssr.
Why Choose SSR?Look at our Twitter, Facebook and LinkedIn pages to discover more.
We are Certified "Great Place to Work" http://www.greatplacetowork.com/certified-company/1001559
DESCRIPTION:
Develops both general correspondence and technical documents for the administrative and technical staff.Ensures that filing is completed in a timely manner.Provides a computer database of standard and specific documents to be saved for future reference and retrieval. Assists the administrative and technical staff in the assembly, reproduction, and distribution of documents for both in-house staff and clients.
ESSENTIAL FUNCTIONS:
•Develops typed documents from drafts or dictation created by the technical staff•Assembles typed documents into orderly packages and assists management in distributions and mailings as needed•Assists management in maintaining orderly correspondence and technical document files•Assist management in maintaining efficient and orderly work areas•Assists team leaders and/or project managers with the correspondence and communications required to administer projects and serve clients•May assist with the coordination of RFIs and submittals using various custom software (Newforma, PDM, Submittal Exchange, etc.) and assemble and send out hard copies of reviewed submittals and shop drawings as needed•Assists technical staff in producing contract document specifications•Provides relief for Receptionist•Updates Cosential contact entries, etc., as needed•May assist with tracking and renewal of PE licensure and other certifications of professionals in the location within Cosential•Reserves conference rooms as needed•Distributes mail daily, and mails and ships items as needed•Orders lunches as needed•Occasionally assists with travel arrangements•Maintain confidentiality regarding sensitive issues and confidential needs•Performs other administrative tasks assigned by management
KNOWLEDGE, SKILL, AND ABILITY REQUIREMENTS:
KNOWLEDGE•Knowledge of Microsoft Office (i.e., Word, Excel, PowerPoint, and Outlook)
SKILLS and ABILITIES•Interpersonal - ability to interact positively and work effectively with others•Organizational Skills - can marshal resources (people, funding, material, support, etc.) to get things done; can orchestrate multiple activities at once to accomplish goals; uses resources effectively and efficiently; arranges information and files in a useful manner•Written Communication Skills - ability to clearly deliver a message through written words using correct grammar, spelling, and punctuation•Speech Clarity - ability to speak clearly and in a common language so that others can understand you•Detail-Oriented - ability to achieve accuracy and thoroughness when accomplishing a task; pays attention to details and is able to understand what caused a certain outcome
MINIMUM QUALIFICATIONS:•High school degree or GED equivalent and one year of applicable experience
PHYSICAL DEMANDS:
(The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)•Frequently/extensively use a computer for several hours at a time•Ability to lift and/or carry materials weighing up to 30 pounds
WORK ENVIRONMENT:
(The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)•Indoors with some exposure to excessive noise, darkness/poor lighting, fumes, or dust
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
SSR is committed to providing opportunities and benefits to colleagues that promote living fully. Through various competitive benefits and programs available, SSR supports the health, well-being, and personal growth of its employees. SSR offers benefit options including medical, dental, and vision coverage, a generous contribution to employee-owned Health Savings Account, 401(k) with matching up to the full IRS maximum, tuition reimbursement, and a variety of other employee incentives and wellness programs. SSR is a 2019A/E/C Building a Better World Award Winner which recognizes our commitment to community outreach and improvement.
We feel that SSR is a great place, but don't take our word for it, See what our colleagues are saying at www.ssr-inc.com/life-at-ssr.
Why Choose SSR?Look at our Twitter, Facebook and LinkedIn pages to discover more.
We are Certified "Great Place to Work" http://www.greatplacetowork.com/certified-company/1001559
DESCRIPTION:
Develops both general correspondence and technical documents for the administrative and technical staff.Ensures that filing is completed in a timely manner.Provides a computer database of standard and specific documents to be saved for future reference and retrieval. Assists the administrative and technical staff in the assembly, reproduction, and distribution of documents for both in-house staff and clients.
ESSENTIAL FUNCTIONS:
•Develops typed documents from drafts or dictation created by the technical staff•Assembles typed documents into orderly packages and assists management in distributions and mailings as needed•Assists management in maintaining orderly correspondence and technical document files•Assist management in maintaining efficient and orderly work areas•Assists team leaders and/or project managers with the correspondence and communications required to administer projects and serve clients•May assist with the coordination of RFIs and submittals using various custom software (Newforma, PDM, Submittal Exchange, etc.) and assemble and send out hard copies of reviewed submittals and shop drawings as needed•Assists technical staff in producing contract document specifications•Provides relief for Receptionist•Updates Cosential contact entries, etc., as needed•May assist with tracking and renewal of PE licensure and other certifications of professionals in the location within Cosential•Reserves conference rooms as needed•Distributes mail daily, and mails and ships items as needed•Orders lunches as needed•Occasionally assists with travel arrangements•Maintain confidentiality regarding sensitive issues and confidential needs•Performs other administrative tasks assigned by management
KNOWLEDGE, SKILL, AND ABILITY REQUIREMENTS:
KNOWLEDGE•Knowledge of Microsoft Office (i.e., Word, Excel, PowerPoint, and Outlook)
SKILLS and ABILITIES•Interpersonal - ability to interact positively and work effectively with others•Organizational Skills - can marshal resources (people, funding, material, support, etc.) to get things done; can orchestrate multiple activities at once to accomplish goals; uses resources effectively and efficiently; arranges information and files in a useful manner•Written Communication Skills - ability to clearly deliver a message through written words using correct grammar, spelling, and punctuation•Speech Clarity - ability to speak clearly and in a common language so that others can understand you•Detail-Oriented - ability to achieve accuracy and thoroughness when accomplishing a task; pays attention to details and is able to understand what caused a certain outcome
MINIMUM QUALIFICATIONS:•High school degree or GED equivalent and one year of applicable experience
PHYSICAL DEMANDS:
(The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)•Frequently/extensively use a computer for several hours at a time•Ability to lift and/or carry materials weighing up to 30 pounds
WORK ENVIRONMENT:
(The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)•Indoors with some exposure to excessive noise, darkness/poor lighting, fumes, or dust
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)