Zymeworks
Executive Assistant
Zymeworks, Redwood City, California, United States, 94061
Company DescriptionZymeworks is a publicly listed (NASDAQ:ZYME) R&D and clinical-stage biopharmaceutical company dedicated to the discovery, development and commercialization of next-generation, bispecific and multifunctional biotherapeutics, initially focused on the treatment of cancer. Zymeworks' suite of complementary therapeutic platforms and its fully-integrated drug development engine provide the flexibility and compatibility to precisely engineer and develop highly-differentiated product candidates. We are a global company headquartered in Vancouver, BC, with operations in Bellevue, WA, Dublin, Ireland, Singapore and Redwood City, CA.
Why Work With Us
Nothing is more critical to our success than the quality of our team. The work we do is meaningful and impactful - we care about each other as well as the patients we serve. We offer challenging career opportunities, competitive benefits and an environment that recognizes and rewards performance.
This role will be located in Redwood City, CA and is hybrid with a minimum of 3 days per week onsite.
How You'll Contribute
This position will play a key role in the growth and development of the department and the wider business. The successful candidate will initially master the day-to-day requirements as outlined below and in time will also seek to become a strategic partner to the CFO and support in driving the agenda of the department and beyond. The candidate will seek out proactive ways to add value, drive enhancements, and build collaborative ways of working with other functions to support the positive evolution of the company.
What You'll Do
Manage and maintain executive's schedule by planning and scheduling meetings, conferences, online conferences and travel. Optimizes schedule for maximum efficiency, prioritizes appointments and proactively resolves schedule conflicts.Coordinate in-office meetings, prepares and circulates electronic and physical meeting materials and coordinates catering with Office Services as required.Collects and prepares presentation materials for Committee meetings and prepares Committee meeting packages.Supports the scheduling and coordination of meetings, including the preparation of agenda, attendees, and related activities, held on site and via online conference.Prepares and edits correspondence, communications, presentations and other documents.Coordinates travel arrangements as required. Manages domestic and international needs, including air, hotel reservations, ground transportation, visa's, agendas etc.Assists in monitoring and reporting of expenses, generates purchase orders and completes executive expense claims and corporate credit card reconciliation as per the company guidelines and deadlines. Works with finance and HR in line with the organizational policies and procedures necessary.Provide office backup when needed at the Redwood City OfficeProactively looks for new ways to improve current processes, maximize executive and team productivity and support continuous improvement/efficiency within the reporting departments.Leads the organization and agenda setting of events within the reporting departments, in accordance with agreed logistics, scope, timelines and budget allocations.Provides further support to the other support functions including Business Development and IT.Support in making the workplace, and the supported functions, a great place to work through various office and social initiatives.Works closely with the Executive Assistant of the CEO and provide back up when necessarySeek out ways to drive effective working practices and collaboration across the support functions and the wider business.What You'll Bring
Post-secondary education in business, office administration, or a related program and 5 or more years of related experience or an equivalent combination of education and experience.Proven interpersonal skills with the ability to work collaboratively as a member of a cross- functional team and to establish and maintain effective working relationships with employees, management and external associates.Excellent communication skills both oral and writtenStrong organizational skills and the ability to work effectively in a high paced, fast changing environment. Results-oriented.Proven ability to be discreet and manage confidentialityExcellent customer service skills with a proactive, problem solving approach. Ability to function professionally and pleasantly during periods of high stress.Pro-active approach to providing support and adding value.Demonstrates initiative and the ability to make thoughtful and timely decisions.Ability to exercise professionalism, sound judgement and discretion when handling issues of a difficult sensitive or confidential nature.Excellent oral and written communication skills. Strong attention to detail.Experience coordinating domestic and international travel arrangements in multiple time- zonesProficiency with MS Office.Total Rewards
We offer a comprehensive total rewards package, which includes competitive salaries, generous benefits, an outstanding work environment, and excellent opportunities for professional growth. We regularly benchmark our compensation against leading biotechnology companies in our geographies.
The base salary range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position in the location for which the job is posted and does not include bonus, equity, or benefits. Within the range, individual pay is determined by a variety of factors and the salary offered may vary depending on the successful candidate's location and qualifications (including, but not limited to, job-related knowledge, education, training, skills, and experience).
Our total rewards package that includes:
Industry leading vacation and paid time offExceptional medical, dental and vision benefits by countryZymelife health and wellness benefitsMatching RRSP / 401K / Penion programEmployee Share Purchase ProgramEmployee Equity ProgramPaid time off to volunteer in your community
All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin or disability.
NOTE TO AGENCIES:
Zymeworks values our relationships with our recruiting partners. We only accept resumes from those partners who have been contracted with us. Zymeworks is not responsible for any fees related to resumes that are unsolicited or are received without contract.
The pay range for this role is:
93,750 - 143,750 USD per year (US)
Why Work With Us
Nothing is more critical to our success than the quality of our team. The work we do is meaningful and impactful - we care about each other as well as the patients we serve. We offer challenging career opportunities, competitive benefits and an environment that recognizes and rewards performance.
This role will be located in Redwood City, CA and is hybrid with a minimum of 3 days per week onsite.
How You'll Contribute
This position will play a key role in the growth and development of the department and the wider business. The successful candidate will initially master the day-to-day requirements as outlined below and in time will also seek to become a strategic partner to the CFO and support in driving the agenda of the department and beyond. The candidate will seek out proactive ways to add value, drive enhancements, and build collaborative ways of working with other functions to support the positive evolution of the company.
What You'll Do
Manage and maintain executive's schedule by planning and scheduling meetings, conferences, online conferences and travel. Optimizes schedule for maximum efficiency, prioritizes appointments and proactively resolves schedule conflicts.Coordinate in-office meetings, prepares and circulates electronic and physical meeting materials and coordinates catering with Office Services as required.Collects and prepares presentation materials for Committee meetings and prepares Committee meeting packages.Supports the scheduling and coordination of meetings, including the preparation of agenda, attendees, and related activities, held on site and via online conference.Prepares and edits correspondence, communications, presentations and other documents.Coordinates travel arrangements as required. Manages domestic and international needs, including air, hotel reservations, ground transportation, visa's, agendas etc.Assists in monitoring and reporting of expenses, generates purchase orders and completes executive expense claims and corporate credit card reconciliation as per the company guidelines and deadlines. Works with finance and HR in line with the organizational policies and procedures necessary.Provide office backup when needed at the Redwood City OfficeProactively looks for new ways to improve current processes, maximize executive and team productivity and support continuous improvement/efficiency within the reporting departments.Leads the organization and agenda setting of events within the reporting departments, in accordance with agreed logistics, scope, timelines and budget allocations.Provides further support to the other support functions including Business Development and IT.Support in making the workplace, and the supported functions, a great place to work through various office and social initiatives.Works closely with the Executive Assistant of the CEO and provide back up when necessarySeek out ways to drive effective working practices and collaboration across the support functions and the wider business.What You'll Bring
Post-secondary education in business, office administration, or a related program and 5 or more years of related experience or an equivalent combination of education and experience.Proven interpersonal skills with the ability to work collaboratively as a member of a cross- functional team and to establish and maintain effective working relationships with employees, management and external associates.Excellent communication skills both oral and writtenStrong organizational skills and the ability to work effectively in a high paced, fast changing environment. Results-oriented.Proven ability to be discreet and manage confidentialityExcellent customer service skills with a proactive, problem solving approach. Ability to function professionally and pleasantly during periods of high stress.Pro-active approach to providing support and adding value.Demonstrates initiative and the ability to make thoughtful and timely decisions.Ability to exercise professionalism, sound judgement and discretion when handling issues of a difficult sensitive or confidential nature.Excellent oral and written communication skills. Strong attention to detail.Experience coordinating domestic and international travel arrangements in multiple time- zonesProficiency with MS Office.Total Rewards
We offer a comprehensive total rewards package, which includes competitive salaries, generous benefits, an outstanding work environment, and excellent opportunities for professional growth. We regularly benchmark our compensation against leading biotechnology companies in our geographies.
The base salary range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position in the location for which the job is posted and does not include bonus, equity, or benefits. Within the range, individual pay is determined by a variety of factors and the salary offered may vary depending on the successful candidate's location and qualifications (including, but not limited to, job-related knowledge, education, training, skills, and experience).
Our total rewards package that includes:
Industry leading vacation and paid time offExceptional medical, dental and vision benefits by countryZymelife health and wellness benefitsMatching RRSP / 401K / Penion programEmployee Share Purchase ProgramEmployee Equity ProgramPaid time off to volunteer in your community
All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin or disability.
NOTE TO AGENCIES:
Zymeworks values our relationships with our recruiting partners. We only accept resumes from those partners who have been contracted with us. Zymeworks is not responsible for any fees related to resumes that are unsolicited or are received without contract.
The pay range for this role is:
93,750 - 143,750 USD per year (US)