Administrative Services Analyst

Administrative Services AnalystFull TimeJob SummaryThe Department of Neurology is looking for an experienced and collaborative team member to join the Administrative Services Unit, comprising the Administrative Core Team (ACT) and Financial Transactions Services (FTS). The Administrative Services Analyst will serve a dual role providing comprehensive administrative support and transaction support for the department. Responsibilities include planning and coordinating department events in partnership with the Chair's Office and reviewing financial processes such as reimbursements, meeting and entertainment transactions, honorariums, and miscellaneous payments. The analyst will also work closely with both the Lead Administrative Services Analyst and the Finance team. This role requires a high level of autonomy and the ability to handle complex tasks with minimal supervision. This analyst will interact with many people across the department, internal and external, in various dynamics and levels of seniority. The position is hybrid, with one to three days per week of onsite work, depending on event and task requirements.Required QualificationsBachelor's degree in related area and / or equivalent of 3 years related experience / training.Solid knowledge of common University-specific computer application programs.Ability to use discretion and maintain confidentiality.Strong skills in short-term planning, analysis, problem-solving, and customer service.Intermediate-Advanced knowledge of Microsoft Office Suite programs and Smartsheet.Minimum 3+ years of related experience.Preferred QualificationsThorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees.About UCSFThe University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences.Pride ValuesUCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values. In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care.Equal Opportunity StatementThe University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.OrganizationCampusJob Code and Payroll Title007377 ADMIN OFCR 3Job CategoryAdministrative Support, Professional (Non-Clinical)Bargaining Unit99 - Policy-Covered (No Bargaining Unit)

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