Thrive Ministry
Administrative Coordinator
Thrive Ministry, Lakewood, Colorado, United States,
About the Administrative Coordinator positionWe are looking for a detail-oriented person to join our team - assisting both the CEO and COO in carrying out the day-to-day functions of the ministry, supporting the office, and managing key communication structures.
Eligible candidates should possess great organizational and communication skills, and have a solid teamwork background. As a small team, who accomplishes much, we expect you to be able to efficiently and effectively collaborate with our whole staff, working directly with the CEO daily.
1. Assists the CEO –
including daily morning check-in with CEO
A.
**Oversees Priority Management ******
Initiates routine correspondence and meetings with Major Donors and Key Ministry Partners
Resolves routine and complex inquiries
B
.
Schedules and Maintains Activities of CEO
Maintains calendar of appointments and meetings
Books and manages travel itineraries
Files expense reports
****
C.
**** Coordinates Meetings / Special Events
Coordinates and prepares Board of Director meeting materials, including compilation of board documents and filing of meeting minutes and materials
Assists with Development Events: planning and on-site coordination
D
.
**Documents strategies and steps necessary for implementation of vision
**
2. Assists the COO / Maintains Office
Acts as the initial office point person: greets visitors, answers the phone, manages general the email account
Initiates birthday and work anniversary celebrations
Helps strategize and implement streamlined office procedures
Manages relationship with building management to coordinate and facilitate all building maintenance
Manages office supply inventory and ordering
Organizes and recruits volunteers for in-office work days / mailings
Tracks, maintains, and develops Volunteer appreciation efforts
**
3. Manages External Communication and Contacts
**
A.
Retreat Church Referral and Agency Communications
Sends initial contact emails to all retreat attendee church referrals
Calls church referrals asking for sponsorships
Emails Agencies, notification their workers are attending
Manage, records, and tracks activity in Salesforce
B.
Donor Appreciation Communications
Call, email, or meet with donors thanking them for their contributions
Assist with Pre/Post Events, Campaigns, Retreats gratitude
C.
Database Entry, Correction, and Updates
Enter contacts, organization, and lists as needed into Salesforce
Correct and update existing organizations and contacts (ongoing)
**
4.**
Event Support
Support post-retreat communications (hand-address thank-you letters; stuff, stamp, and postal drop thank-you letters)
Support annual fundraising event set up (auction preparation, print needs, supply procurement, etc.)
Support retreat set up (assisting in packing supplies, aiding in keeping storage organized.)
Support year-end campaign (mailings, phone calls, etc.)
Support office projects as they come up
**
5.**
Other tasks as requested by the Executive Team
Administrative Coordinator requirements are:
Innovative and adaptable learner, utilizing new tools and technologies
Strong interaction٫ communication and administrative skills
Preferred practical experience with software and technologies٫ such as Salesforce, Slack, Box, Trello, Airtable, MS Office 365, Apple products.
Strong organizational skills.
Thrives (pun intended ;-) in a closely knitted, small team environment
Position Details:
25 hours/week (5 hours/day Monday-Friday), $20/hr.
Benefits-eligible (pto, medical, dental)
Lakewood, Colorado-based office (split in office/remote work)
Eligible candidates should possess great organizational and communication skills, and have a solid teamwork background. As a small team, who accomplishes much, we expect you to be able to efficiently and effectively collaborate with our whole staff, working directly with the CEO daily.
1. Assists the CEO –
including daily morning check-in with CEO
A.
**Oversees Priority Management ******
Initiates routine correspondence and meetings with Major Donors and Key Ministry Partners
Resolves routine and complex inquiries
B
.
Schedules and Maintains Activities of CEO
Maintains calendar of appointments and meetings
Books and manages travel itineraries
Files expense reports
****
C.
**** Coordinates Meetings / Special Events
Coordinates and prepares Board of Director meeting materials, including compilation of board documents and filing of meeting minutes and materials
Assists with Development Events: planning and on-site coordination
D
.
**Documents strategies and steps necessary for implementation of vision
**
2. Assists the COO / Maintains Office
Acts as the initial office point person: greets visitors, answers the phone, manages general the email account
Initiates birthday and work anniversary celebrations
Helps strategize and implement streamlined office procedures
Manages relationship with building management to coordinate and facilitate all building maintenance
Manages office supply inventory and ordering
Organizes and recruits volunteers for in-office work days / mailings
Tracks, maintains, and develops Volunteer appreciation efforts
**
3. Manages External Communication and Contacts
**
A.
Retreat Church Referral and Agency Communications
Sends initial contact emails to all retreat attendee church referrals
Calls church referrals asking for sponsorships
Emails Agencies, notification their workers are attending
Manage, records, and tracks activity in Salesforce
B.
Donor Appreciation Communications
Call, email, or meet with donors thanking them for their contributions
Assist with Pre/Post Events, Campaigns, Retreats gratitude
C.
Database Entry, Correction, and Updates
Enter contacts, organization, and lists as needed into Salesforce
Correct and update existing organizations and contacts (ongoing)
**
4.**
Event Support
Support post-retreat communications (hand-address thank-you letters; stuff, stamp, and postal drop thank-you letters)
Support annual fundraising event set up (auction preparation, print needs, supply procurement, etc.)
Support retreat set up (assisting in packing supplies, aiding in keeping storage organized.)
Support year-end campaign (mailings, phone calls, etc.)
Support office projects as they come up
**
5.**
Other tasks as requested by the Executive Team
Administrative Coordinator requirements are:
Innovative and adaptable learner, utilizing new tools and technologies
Strong interaction٫ communication and administrative skills
Preferred practical experience with software and technologies٫ such as Salesforce, Slack, Box, Trello, Airtable, MS Office 365, Apple products.
Strong organizational skills.
Thrives (pun intended ;-) in a closely knitted, small team environment
Position Details:
25 hours/week (5 hours/day Monday-Friday), $20/hr.
Benefits-eligible (pto, medical, dental)
Lakewood, Colorado-based office (split in office/remote work)