State of Washington
Secretary Senior - Bellevue
State of Washington, Bellevue, Washington, us, 98009
Salary:
$3,096.00 - $4,093.00 Monthly
Location :
King County - Bellevue, WA
Job Type:
Full Time - Permanent
Job Number:
2024-11875
Department:
Dept of Children, Youth, and Families
Opening Date:
10/23/2024
Closing Date:
11/3/2024 11:59 PM Pacific
Salary Information:
The high end of the salary range, Step M is typically a longevity step
Description
Our vision is to ensure that "Washington state's children and youth grow up safe and healthy- thriving physically, emotionally, and academically, nurtured by family and community." .
Job Title:
Secretary Senior
Location : Bellevue, WA. Region 4 - King East Office. This position is full-time and permanent. Work duties will be performed in the office; teleworking is not an option.
Closes:
11/03/24
Salary:
$3,096 - $4,093 Monthly. King County Premium: The salary listed does not include the additional 5% premium granted to all King County employees. This position will receive 10% assignment pay. This is in addition to the regular base salary; the required duties include performing visits in unregulated environments, such as private residences, to conduct investigations for allegations of abuse and/or neglect to assess the safety of vulnerable children.
We're looking for a Secretary Senior to join our clerical team at our Bellevue office location and provide administrative support to Social Service Specialists, supervisors, and community partners. Our ideal candidate will plan independently and initiate action to ensure work and office goals are met. If you like developing new work methods and solving problems, we encourage you to apply.
Click here to learn more about DCYF.
The Opportunity:
As a Secretary Senior, you are crucial in maintaining an efficient and healthy office workflow. Your responsibilities will include performing various complex clerical projects, managing office priorities, and covering other positions in the unit. This role is responsible for legal case management of court documents, ordering, and managing deliveries.
Some of what you will get to do:Greet and assist clients, co-workers, and community members.Answer multi-line phone systems, determine next steps to assist customers, and resolve problems.Respond to inquiries regarding DCYF procedures and services.Coordinate, schedule, and reserve rooms.Process service referrals and track/stock office inventory.Make travel arrangements for supervisor(s) and staff.Use various operating systems and software to create and draft correspondence, document information in the database, and generate reports.Compile reports and submit legal documents to court on behalf of Social Service Specialist and staff.Process and distribute incoming and outgoing mail.Assist Social Service Specialists with vehicle reservations and other various requests.Assist with State vehicle monitoring; may transport state vehicles for repairs and/or routine maintenance, and schedule repairs.Assist with other clerical duties as assigned.
Required Qualifications: Two years of office experience requiring keyboarding or typing.OROne year of experience as a Secretary.
In addition to those required qualifications, our ideal applicant will also have some or all of the following:
Experience operating a computer, keyboarding, and utilizing Microsoft Office products.Typing speed of 50 WPM.Experience drafting, editing, and proofreading memos and other forms of written documents.Ability to maintain confidentiality in all aspects of the job.
How do I apply?Complete your applicant profile AND attach the required documents. Failure to include attachments may result in an incomplete application status and disqualification:
Current ResumeCover LetterOther- Professional References: Please provide an attachment with the contact information of (3) professional references. (including contact name, phone number, and a valid email).
Supplemental Information:
The Department of Children, Youth, and Families (DCYF) is committed to Washington's children and youth growing up safe, healthy, and thriving. We invite all candidates to join us in our mission to create a diverse and equitable workplace that reflects the communities we serve. If you are excited about this role but you believe that your education and/or experience might not align perfectly with every qualification in the job posting, we encourage you to apply anyway.
The Department of Children, Youth, and Families (DCYF) is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained service animal by a person with a disability.
This recruitment may be used to fill multiple vacancies. Prior to a new hire, a background check including criminal history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
This position requires a valid unrestricted (other than corrective lenses) driver's license.
This position is included in the bargaining unit represented by the Washington Federation of State Employees (WFSE). For more information:
If you need an accommodation throughout the application/interview process, contact . If you're experiencing technical difficulties creating, accessing, or completing your application, call NEOGOV toll-free at (855)524-5627 or email
Persons needing accommodation in the application process or this announcement in an alternative format may call (360) 902-2276 or the Telecommunications Device for the Deaf (TDD) at (800) 833-6388.
2024-11875
More than Just a Paycheck!Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
Read about our benefits:The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
Note:
If the position offers benefits which differ from the following, the job posting should include the specific benefits.
Insurance BenefitsEmployees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
Retirement and Deferred CompensationState Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Social SecurityAll state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
Public Service Loan ForgivenessIf you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
HolidaysFull-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Note:
Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.
Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.
Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.
Sick LeaveFull-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.
Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.
Vacation (Annual Leave)Full-time employees accrue vacation leave at the rates specified in (1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.
Part-time employees accrue vacation leave hours in accordance with (1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.
Pay status includes hours worked, time on paid leave and paid holiday.
As provided in , an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.
Note:
Most agencies follow the civil service rules covering leave and holidays for
exempt
employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.
Military LeaveWashington State supports members of the armed forces with 21 days paid military leave per year.
Bereavement LeaveMost employees whose family member or household member dies, are entitled to three (3) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.
Additional LeaveLeave Sharing
Family and Medical Leave Act (FMLA)Leave Without Pay
Please visit the State HR Website for more detailed information regarding benefits.
Updated 12-31-2022
01
Do you have a minimum of two years of office experience requiring keyboarding or typing or a minimum of One year of experience as a Secretary?
YES, I have this experience.NO, I do not have this experience.
02
If you answered YES, to the above question, please briefly describe where you gained this experience.
03
Which of the following best describes your experience operating a computer, keyboarding, and utilizing Microsoft Office products?
I have none of this experience.I have one (1) year or less of this experience.I have one (1) to two (2) years of this experience.I have two (2) to three (3) years of this experience.I have three (3) to four (4) years of this experience.I have five (5) years or more of this experience.
04
What is your typing speed?
10 WPM or less10-30 WPM30- 40 WPM50 WMP or higher
05
This position requires a criminal background check prior to employment. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. Are you willing to undergo a criminal background check as a condition of employment?
YesNo
06
DCYF - Do you have a valid unrestricted driver's license? (other than corrective lenses).
YesNo
07
DCYF - How did you hear about this job opportunity?
WWW.Careers.Wa.GovWorkSource Center or Website (WorkSourceWA.com)Washington State Employee ReferralDCYF Employee ReferralDCYF Jobs PageMonsterCollege/university career fair or websiteLinkedInFacebookVERGAdvertisementCareerBuilderDiversity JobsHandshakeMovie TheatreOther
Required Question
$3,096.00 - $4,093.00 Monthly
Location :
King County - Bellevue, WA
Job Type:
Full Time - Permanent
Job Number:
2024-11875
Department:
Dept of Children, Youth, and Families
Opening Date:
10/23/2024
Closing Date:
11/3/2024 11:59 PM Pacific
Salary Information:
The high end of the salary range, Step M is typically a longevity step
Description
Our vision is to ensure that "Washington state's children and youth grow up safe and healthy- thriving physically, emotionally, and academically, nurtured by family and community." .
Job Title:
Secretary Senior
Location : Bellevue, WA. Region 4 - King East Office. This position is full-time and permanent. Work duties will be performed in the office; teleworking is not an option.
Closes:
11/03/24
Salary:
$3,096 - $4,093 Monthly. King County Premium: The salary listed does not include the additional 5% premium granted to all King County employees. This position will receive 10% assignment pay. This is in addition to the regular base salary; the required duties include performing visits in unregulated environments, such as private residences, to conduct investigations for allegations of abuse and/or neglect to assess the safety of vulnerable children.
We're looking for a Secretary Senior to join our clerical team at our Bellevue office location and provide administrative support to Social Service Specialists, supervisors, and community partners. Our ideal candidate will plan independently and initiate action to ensure work and office goals are met. If you like developing new work methods and solving problems, we encourage you to apply.
Click here to learn more about DCYF.
The Opportunity:
As a Secretary Senior, you are crucial in maintaining an efficient and healthy office workflow. Your responsibilities will include performing various complex clerical projects, managing office priorities, and covering other positions in the unit. This role is responsible for legal case management of court documents, ordering, and managing deliveries.
Some of what you will get to do:Greet and assist clients, co-workers, and community members.Answer multi-line phone systems, determine next steps to assist customers, and resolve problems.Respond to inquiries regarding DCYF procedures and services.Coordinate, schedule, and reserve rooms.Process service referrals and track/stock office inventory.Make travel arrangements for supervisor(s) and staff.Use various operating systems and software to create and draft correspondence, document information in the database, and generate reports.Compile reports and submit legal documents to court on behalf of Social Service Specialist and staff.Process and distribute incoming and outgoing mail.Assist Social Service Specialists with vehicle reservations and other various requests.Assist with State vehicle monitoring; may transport state vehicles for repairs and/or routine maintenance, and schedule repairs.Assist with other clerical duties as assigned.
Required Qualifications: Two years of office experience requiring keyboarding or typing.OROne year of experience as a Secretary.
In addition to those required qualifications, our ideal applicant will also have some or all of the following:
Experience operating a computer, keyboarding, and utilizing Microsoft Office products.Typing speed of 50 WPM.Experience drafting, editing, and proofreading memos and other forms of written documents.Ability to maintain confidentiality in all aspects of the job.
How do I apply?Complete your applicant profile AND attach the required documents. Failure to include attachments may result in an incomplete application status and disqualification:
Current ResumeCover LetterOther- Professional References: Please provide an attachment with the contact information of (3) professional references. (including contact name, phone number, and a valid email).
Supplemental Information:
The Department of Children, Youth, and Families (DCYF) is committed to Washington's children and youth growing up safe, healthy, and thriving. We invite all candidates to join us in our mission to create a diverse and equitable workplace that reflects the communities we serve. If you are excited about this role but you believe that your education and/or experience might not align perfectly with every qualification in the job posting, we encourage you to apply anyway.
The Department of Children, Youth, and Families (DCYF) is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained service animal by a person with a disability.
This recruitment may be used to fill multiple vacancies. Prior to a new hire, a background check including criminal history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
This position requires a valid unrestricted (other than corrective lenses) driver's license.
This position is included in the bargaining unit represented by the Washington Federation of State Employees (WFSE). For more information:
If you need an accommodation throughout the application/interview process, contact . If you're experiencing technical difficulties creating, accessing, or completing your application, call NEOGOV toll-free at (855)524-5627 or email
Persons needing accommodation in the application process or this announcement in an alternative format may call (360) 902-2276 or the Telecommunications Device for the Deaf (TDD) at (800) 833-6388.
2024-11875
More than Just a Paycheck!Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
Read about our benefits:The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
Note:
If the position offers benefits which differ from the following, the job posting should include the specific benefits.
Insurance BenefitsEmployees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
Retirement and Deferred CompensationState Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Social SecurityAll state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
Public Service Loan ForgivenessIf you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
HolidaysFull-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Note:
Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.
Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.
Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.
Sick LeaveFull-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.
Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.
Vacation (Annual Leave)Full-time employees accrue vacation leave at the rates specified in (1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.
Part-time employees accrue vacation leave hours in accordance with (1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.
Pay status includes hours worked, time on paid leave and paid holiday.
As provided in , an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.
Note:
Most agencies follow the civil service rules covering leave and holidays for
exempt
employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.
Military LeaveWashington State supports members of the armed forces with 21 days paid military leave per year.
Bereavement LeaveMost employees whose family member or household member dies, are entitled to three (3) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.
Additional LeaveLeave Sharing
Family and Medical Leave Act (FMLA)Leave Without Pay
Please visit the State HR Website for more detailed information regarding benefits.
Updated 12-31-2022
01
Do you have a minimum of two years of office experience requiring keyboarding or typing or a minimum of One year of experience as a Secretary?
YES, I have this experience.NO, I do not have this experience.
02
If you answered YES, to the above question, please briefly describe where you gained this experience.
03
Which of the following best describes your experience operating a computer, keyboarding, and utilizing Microsoft Office products?
I have none of this experience.I have one (1) year or less of this experience.I have one (1) to two (2) years of this experience.I have two (2) to three (3) years of this experience.I have three (3) to four (4) years of this experience.I have five (5) years or more of this experience.
04
What is your typing speed?
10 WPM or less10-30 WPM30- 40 WPM50 WMP or higher
05
This position requires a criminal background check prior to employment. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. Are you willing to undergo a criminal background check as a condition of employment?
YesNo
06
DCYF - Do you have a valid unrestricted driver's license? (other than corrective lenses).
YesNo
07
DCYF - How did you hear about this job opportunity?
WWW.Careers.Wa.GovWorkSource Center or Website (WorkSourceWA.com)Washington State Employee ReferralDCYF Employee ReferralDCYF Jobs PageMonsterCollege/university career fair or websiteLinkedInFacebookVERGAdvertisementCareerBuilderDiversity JobsHandshakeMovie TheatreOther
Required Question