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State of Illinois

EXEC SECRETARY I (UMP)

State of Illinois, Lockport, Illinois, United States, 60441


Agency: Illinois State Police

Position Title: Executive Secretary I, Opt.2 (UMP)-Division of Criminal Investigation, Zone 1 office.Class Title: EXEC SECRETARY I - 14031Skill Option: KeyboardingBilingual Option: NoneClosing Date/Time: 11/20/2024Salary: Anticipated Starting Salary $4,246 Monthly; Full Range $4,246-$5,701 MonthlyJob Type: SalariedCategory: Full TimeCounty: WillNumber of Vacancies: 1Plan/BU: RC014

​​Please upload a copy of your official/unoffical transcripts for all degrees earned, and a copy of any applicable professional licenses you possess to the MY DOCUMENTS section of your application.Note: The Illinois Law Enforcement Training and Standards Board must verify and have proof of higher education and coursework (if applicable) for any degree earned before any offer can be extended.Answer all questions thoroughly- DO NOT STATE SEE RESUME

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

​Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Posting Identification Number 42584

Position Overview

The Illinois State Police is hiring for the position of Executive Secretary I in our Division of Criminal Investigation, Zone 1 Office. Under direction, handles sensitive administrative secretarial work. Makes independent decisions within defined limits requiring knowledge of department rules, regulations and functions; transcribes recordings as needed; assists with inventory for Zone 1 office; exercise considerable independent judgment in handling correspondence and responding to requests on behalf of the Zone; assists with sworn timekeeping; assists in the compilation of monthly reporting statistics; acts as receptionist.

About the Agency

​​The Illinois State Police strives for excellence seeking to be one of the premiere policing agencies in the country. Our core values are Integrity, Service, and Pride. We are seeking individuals with similar values to join us on our mission to promote public safety.

Essential Functions

Coordinates special projects; gathers, researches and analyzes information to prepare administrative reports regarding assigned personnel.As administrative secretary, composes and replies to routine and non-routine correspondence and ensures completeness and accuracy.Receives and directs the flow of incoming data to Zone 1 Command and the Zone 1 offices, screens for priority and routes to appropriate personnel for follow-up.Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

Requires knowledge, skill and mental development equivalent to completion of two years secretarial or business college and one year of secretarial experience; or completion of high school and three years of secretarial experience.

Requires the ability to type 55 wpm.

Preferred Qualifications

Prefers a minimum of (3) three years' experience of office practices and procedures and programs.Prefers a minimum of (3) three years' experience of composition, grammar, spelling and punctuation.Prefers a minimum of (3) three years' experience in the logic of computer programs.Prefers (2) two years' experience operating commonly used manual and automated office equipment and perform routine maintenance.Prefers (2) two years professional experience writing and conducting oral communication.

Employment Conditions

Pass the Illinois State Police Background Investigation.Pass the Illinois State Police Drug Screening.Valid Illinois Driver’s license.Prefers the ability to travel within Zone 1.The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Benefits Package

The Illinois State Police offers a robust benefit package including:

Flexible work schedules in many program areasHealth, life, vision, and dental insurance.12 weeks paid maternity/paternity leave.Pension PlanDeferred Compensation, and other pre-tax benefit programs.Employees earn twelve (12) paid sick days annually.Ten to twenty-five (10-25) paid vacation days based on years of service.Employees earn three (3) paid personal days pro-rated based on start date.Thirteen-Fourteen (13-14) paid state holidays annually.

Work Hours: Monday-Friday 8:30am-5:00pmWork Location: 16648 Broadway St, Lockport, Illinois, 60441-9546Agency Contact: ISP.JobPostings@illinois.govPosting Group: Office & Administrative Support

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

This title is within the Upward Mobility Program. General Program information can be found by clicking on the Upward Mobility Program link or for specific title information at UMP Title Descriptions. To utilize upward mobility contractual rights for this position, employees must apply internally and must upload a copy of the UMP grade notice to their application documents prior to submission. UMP grades can be uploaded to the Additional Documents OR Grade Documentation section of the application.

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.If you are not already signed in, you will be prompted to do so.State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job AidNon-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

donotreply@SIL-P1.ns2cloud.comsystems@SIL-P1.ns2cloud.com