State of South Carolina
Administrative Specialist II
State of South Carolina, Charleston, South Carolina, United States, 29408
Salary:
$32,875.00 Annually
Location :
Charleston County, SC
Job Type:
FTE - Full-Time
Job Number:
170436/61008628
Agency:
SCDPH-PH Region-Low Country
Opening Date:
10/24/2024
Closing Date:
11/3/2024 11:59 PM Eastern
Class Code::
AA50
Position Number::
61008628
Normal Work Schedule::
Monday - Friday (8:30 - 5:00)
Pay Band:
Band 3
Hiring Range - Min.:
$32,875.00
Hiring Range - Max.:
$32,875.00
Opening Date:
10/24/2024
EEO Statement:
Equal Opportunity Employer
Agency Specific Application Procedures::
If you meet the requirements of the position and would like to be considered, you must submit a state application online. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position. The quality of the application presented (completeness and accuracy as well as grammar and spelling) will be considered prior to the offer of an interview. A criminal records check will be conducted prior to an offer of employment. Applications will be accepted until 11:59 p.m. on the stated closing date. (Dianetta B. Fayall, HR Coordinator-Lowcountry Public Health Region, Phone: 843-953-4289, fayalldb@dph.sc.gov ).
Veteran Preference Statement:
South Carolina is making our Veterans a priority for employment in state agencies and institutions.
Job Responsibilities
Careers at DPH : Work that makes a difference!
Pursuing Excellence, Inspiring Innovation, Promoting Teamwork and Embracing Service
Under direct supervision of the Lead Administrative Assistant or designee, performs a variety of clerical and customer service duties in support of the WIC program including direct contact with site clientele and staff. Independently performs a variety of advanced duties involved in the operation of the WIC and other site programs.
Performs all administrative duties in a culturally competent manner: Meets, interviews and determines if applicants meet the requirements for eligibility with the WIC program. Processes information, updates client profile, assists with registering to vote, completes WIC nutritional record, completes data entry. Answers telephone, schedules appointments, sends reminder letter or makes reminder calls, as needed. Informs and educates clients on program policies, procedures, use of WIC card and WIC food guide. Provides WIC Administrative support to other Lowcountry Region Sites as needed.
Manages and maintains WIC materials and reports: Follows WIC program policies and procedures. Assists in maintaining all WIC reports. Manage and maintain required written documents in accordance with medical records and agency retention guidelines. Completes daily and/or monthly SCEIS, PCAS, travel and other documents.
Completes other duties as assigned, including back up for other program areas and emergency preparedness response.Minimum and Additional Requirements
State Minimum Requirements:
A high school diploma or GED and two (2) years of clerical office experience, or an Associate degree in Secretarial Science or a related field. Experience providing customer service in a medical office environment.
Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation.
Agency Additional Requirements:
Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring.
Extensive knowledge of office policies, procedures and practices. Considerable knowledge of filing and record keeping techniques. Working knowledge of general administrative service functions. Working knowledge of the care and operation of standard office equipment. Ability to collect and assemble information in a clear, concise manner. Ability to communicate effectively, both orally and in writing. Must be flexible, dependable and willing to be cross-trained. Ability to exercise judgement/discretion in interpreting and applying policies. Must be able to work with culturally diverse populations. Ability to maintain strict patient confidentiality.
Must be able to bend, stoop, reach, climb stairs and lift a minimum of 35 pounds. Use of personal vehicle may be required. This position involves work with Personally Identifiable Health Information (PHI) and requires employee to maintain up to date HIPAA training certifications at all times.Preferred Qualifications
NoneAdditional Comments
Immunization:
All new employees who are healthcare providers are required to provide documentation of immunity or be immunized against Measles, Mumps, Rubella, Pertussis, Varicella, and Hepatitis B prior to beginning employment.
State Disaster Plan:
In accordance with the State's Disaster Plan, which includes hazardous weather, DPH employees may be required to work in times of an emergency or disaster.
College Transcripts:
Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring.
Driving Record : If this position requires the applicant to possess a valid driver's license to operate a state vehicle or personal vehicle, any applicant being considered in the final stages of selection for the position will be required to provide a certified copy of a 10-year driving record.
The South Carolina Department of Public Health offers an exceptional benefits package for FTE positions that includes:•Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children•15 days annual (vacation) leave per year•15 days sick leave per year•13 paid holidays•Paid Parental Leave•State Retirement Plan and
•REMOTE WORK:
The option to work partially remote or adjusted work hours may be available after six (6) months of employment for approved positions
SC DPH is an equal employment opportunity/affirmative action employing agency. We are committed to a diverse workforce. SC DPH does not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.
Benefits for State Employees
The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.
Insurance BenefitsEligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.
Retirement BenefitsState employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.
Workplace BenefitsState employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.
Note:
The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.
01
Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted or reviewed to determine if an applicant has met the qualifications for the position. I have read and acknowledge the above statement.
YesNo
02
Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring. I have read and acknowledge the above statement.
YesNo
03
If this position requires the applicant to possess a valid driver's license to operate a state vehicle or personal vehicle, any applicant being considered in the final stages of selection for the position will be required to provide a certified copy of a 10 year driving record. I have read and acknowledge the above statement.
YesNo
04
How did you hear about this position?
State NeoGov WebsiteLinkedIn, Twitter, FacebookEmployee Referral/Agency RecruiterCollege Job BoardExternal Job Board (SC Works, Indeed, Association)DPH Career FairOther
05
Do you have reliable transportation?
YesNo
06
Are you willing to travel within the Lowcountry Region as necessary?
YesNo
07
Normal working hours are Monday - Friday from 8:30am to 5:00pm; however, there will be occasional early mornings, late evenings, and weekend work hours to accommodate special projects. Would you be able to work these variable hours?
YesNo
08
Do you have a high school diploma or GED and two (2) years of clerical office experience, or an associate degree in secretarial science or a related field. Experience providing customer service in a medical office environment.
YesNo
09
In accordance with the State's Disaster Plan, which includes hazardous weather, DPH employees could be required to work in times of a disaster. During such times, the incumbent should regard himself/herself as being on 24-hour call and subject to duty when such an event occurs or is anticipated to occur. Will you be able to meet this requirement?
YesNo
10
Are you a current SC DPH or prior SC DHEC employee?
YesNo
11
If you answered yes to question #10, please explain.
Required Question
$32,875.00 Annually
Location :
Charleston County, SC
Job Type:
FTE - Full-Time
Job Number:
170436/61008628
Agency:
SCDPH-PH Region-Low Country
Opening Date:
10/24/2024
Closing Date:
11/3/2024 11:59 PM Eastern
Class Code::
AA50
Position Number::
61008628
Normal Work Schedule::
Monday - Friday (8:30 - 5:00)
Pay Band:
Band 3
Hiring Range - Min.:
$32,875.00
Hiring Range - Max.:
$32,875.00
Opening Date:
10/24/2024
EEO Statement:
Equal Opportunity Employer
Agency Specific Application Procedures::
If you meet the requirements of the position and would like to be considered, you must submit a state application online. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position. The quality of the application presented (completeness and accuracy as well as grammar and spelling) will be considered prior to the offer of an interview. A criminal records check will be conducted prior to an offer of employment. Applications will be accepted until 11:59 p.m. on the stated closing date. (Dianetta B. Fayall, HR Coordinator-Lowcountry Public Health Region, Phone: 843-953-4289, fayalldb@dph.sc.gov ).
Veteran Preference Statement:
South Carolina is making our Veterans a priority for employment in state agencies and institutions.
Job Responsibilities
Careers at DPH : Work that makes a difference!
Pursuing Excellence, Inspiring Innovation, Promoting Teamwork and Embracing Service
Under direct supervision of the Lead Administrative Assistant or designee, performs a variety of clerical and customer service duties in support of the WIC program including direct contact with site clientele and staff. Independently performs a variety of advanced duties involved in the operation of the WIC and other site programs.
Performs all administrative duties in a culturally competent manner: Meets, interviews and determines if applicants meet the requirements for eligibility with the WIC program. Processes information, updates client profile, assists with registering to vote, completes WIC nutritional record, completes data entry. Answers telephone, schedules appointments, sends reminder letter or makes reminder calls, as needed. Informs and educates clients on program policies, procedures, use of WIC card and WIC food guide. Provides WIC Administrative support to other Lowcountry Region Sites as needed.
Manages and maintains WIC materials and reports: Follows WIC program policies and procedures. Assists in maintaining all WIC reports. Manage and maintain required written documents in accordance with medical records and agency retention guidelines. Completes daily and/or monthly SCEIS, PCAS, travel and other documents.
Completes other duties as assigned, including back up for other program areas and emergency preparedness response.Minimum and Additional Requirements
State Minimum Requirements:
A high school diploma or GED and two (2) years of clerical office experience, or an Associate degree in Secretarial Science or a related field. Experience providing customer service in a medical office environment.
Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation.
Agency Additional Requirements:
Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring.
Extensive knowledge of office policies, procedures and practices. Considerable knowledge of filing and record keeping techniques. Working knowledge of general administrative service functions. Working knowledge of the care and operation of standard office equipment. Ability to collect and assemble information in a clear, concise manner. Ability to communicate effectively, both orally and in writing. Must be flexible, dependable and willing to be cross-trained. Ability to exercise judgement/discretion in interpreting and applying policies. Must be able to work with culturally diverse populations. Ability to maintain strict patient confidentiality.
Must be able to bend, stoop, reach, climb stairs and lift a minimum of 35 pounds. Use of personal vehicle may be required. This position involves work with Personally Identifiable Health Information (PHI) and requires employee to maintain up to date HIPAA training certifications at all times.Preferred Qualifications
NoneAdditional Comments
Immunization:
All new employees who are healthcare providers are required to provide documentation of immunity or be immunized against Measles, Mumps, Rubella, Pertussis, Varicella, and Hepatitis B prior to beginning employment.
State Disaster Plan:
In accordance with the State's Disaster Plan, which includes hazardous weather, DPH employees may be required to work in times of an emergency or disaster.
College Transcripts:
Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring.
Driving Record : If this position requires the applicant to possess a valid driver's license to operate a state vehicle or personal vehicle, any applicant being considered in the final stages of selection for the position will be required to provide a certified copy of a 10-year driving record.
The South Carolina Department of Public Health offers an exceptional benefits package for FTE positions that includes:•Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children•15 days annual (vacation) leave per year•15 days sick leave per year•13 paid holidays•Paid Parental Leave•State Retirement Plan and
•REMOTE WORK:
The option to work partially remote or adjusted work hours may be available after six (6) months of employment for approved positions
SC DPH is an equal employment opportunity/affirmative action employing agency. We are committed to a diverse workforce. SC DPH does not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.
Benefits for State Employees
The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.
Insurance BenefitsEligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.
Retirement BenefitsState employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.
Workplace BenefitsState employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.
Note:
The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.
01
Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted or reviewed to determine if an applicant has met the qualifications for the position. I have read and acknowledge the above statement.
YesNo
02
Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring. I have read and acknowledge the above statement.
YesNo
03
If this position requires the applicant to possess a valid driver's license to operate a state vehicle or personal vehicle, any applicant being considered in the final stages of selection for the position will be required to provide a certified copy of a 10 year driving record. I have read and acknowledge the above statement.
YesNo
04
How did you hear about this position?
State NeoGov WebsiteLinkedIn, Twitter, FacebookEmployee Referral/Agency RecruiterCollege Job BoardExternal Job Board (SC Works, Indeed, Association)DPH Career FairOther
05
Do you have reliable transportation?
YesNo
06
Are you willing to travel within the Lowcountry Region as necessary?
YesNo
07
Normal working hours are Monday - Friday from 8:30am to 5:00pm; however, there will be occasional early mornings, late evenings, and weekend work hours to accommodate special projects. Would you be able to work these variable hours?
YesNo
08
Do you have a high school diploma or GED and two (2) years of clerical office experience, or an associate degree in secretarial science or a related field. Experience providing customer service in a medical office environment.
YesNo
09
In accordance with the State's Disaster Plan, which includes hazardous weather, DPH employees could be required to work in times of a disaster. During such times, the incumbent should regard himself/herself as being on 24-hour call and subject to duty when such an event occurs or is anticipated to occur. Will you be able to meet this requirement?
YesNo
10
Are you a current SC DPH or prior SC DHEC employee?
YesNo
11
If you answered yes to question #10, please explain.
Required Question