Mack & Associates
Executive Assistant
Mack & Associates, Chicago, Illinois, United States, 60290
A premier investment firm is on the lookout for an energetic and talented Executive Assistant to join its Investor Relations team. This is not just a job; it's an opportunity to play a vital role in a fast-paced, high-impact environment where your skills will directly contribute to the firm's success. If you are a proactive professional who enjoys juggling diverse responsibilities, thrives under pressure, and excels at building relationships, this is your chance to make a significant impact while growing your career. The firm offers hybrid flexibility, a vibrant workplace culture, and a competitive salary of $90,000 to $100,000, commensurate with experience.
Responsibilities of the Executive Assistant:
Event Support:
Take a lead role in organizing dynamic internal and external events, managing logistics, coordinating with vendors, and providing on-site support. Your creativity will help shape memorable experiences while streamlining future event planning. Investor Relations:
Act as the go-to person for investor management, keeping profiles up-to-date in the CRM, arranging meetings, and preparing polished presentations and materials that impress. Marketing Support:
Get hands-on with marketing by creating content, managing social media, crafting newsletters, and keeping the website fresh and engaging. Administrative Excellence:
Manage schedules, coordinate travel, and handle expense reports like a pro, while providing valuable backup support across the office. Qualifications of the Executive Assistant: Proven Experience:
Previous work in a fast-paced environment, ideally involving investor relations or event planning, where youve honed your organizational skills. Problem-Solving Prowess:
The ability to think on your feet, quickly adapt to changing priorities, and deliver high-quality results under pressure. Interpersonal Savvy:
A friendly, professional demeanor with the ability to connect and collaborate with diverse teams and high-profile stakeholders. Tech-Smart:
Skilled in using software tools for data management and reporting, with a knack for learning new systems quickly. Detail-Oriented & Multi-Tasking Guru:
Capable of managing multiple priorities without missing a beat. P-11
Take a lead role in organizing dynamic internal and external events, managing logistics, coordinating with vendors, and providing on-site support. Your creativity will help shape memorable experiences while streamlining future event planning. Investor Relations:
Act as the go-to person for investor management, keeping profiles up-to-date in the CRM, arranging meetings, and preparing polished presentations and materials that impress. Marketing Support:
Get hands-on with marketing by creating content, managing social media, crafting newsletters, and keeping the website fresh and engaging. Administrative Excellence:
Manage schedules, coordinate travel, and handle expense reports like a pro, while providing valuable backup support across the office. Qualifications of the Executive Assistant: Proven Experience:
Previous work in a fast-paced environment, ideally involving investor relations or event planning, where youve honed your organizational skills. Problem-Solving Prowess:
The ability to think on your feet, quickly adapt to changing priorities, and deliver high-quality results under pressure. Interpersonal Savvy:
A friendly, professional demeanor with the ability to connect and collaborate with diverse teams and high-profile stakeholders. Tech-Smart:
Skilled in using software tools for data management and reporting, with a knack for learning new systems quickly. Detail-Oriented & Multi-Tasking Guru:
Capable of managing multiple priorities without missing a beat. P-11