University of Miami
Sponsored Programs Specialist
University of Miami, Coral Gables, Florida, United States,
Sponsored Programs SpecialistApplyLocations: Coral Gables, FLTime Type: Full timePosted on: Posted 3 Days AgoJob Requisition ID: R100082147Current Employees:
If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.The Sponsored Programs Specialist monitors, supports, and evaluates grant activities within the assigned department to ensure compliance with applicable guidelines, rules, and regulations.CORE JOB FUNCTIONSMonitors sponsored accounts for problem expenditures and compliance issues including follow-up with departmental and sponsoring agency personnel.Resolves expenditure issues, including discrepancies and overdrafts.Analyzes information on sponsored awarded accounts, researches the accounting system, and contacts departmental administrators to solve issues.Requests additional information and approves or denies HR transactions as they relate to the impact on sponsored accounts: new hires, account changes, overload payments, and other HR transactions.Works with the awarded amount and approved agency budget to set up account budgets. Interprets regulations and assists department administrators in understanding sponsored programs requirements.Prepares sponsored accounts for transmittal to the financial section of sponsored programs, account closing, upon award termination.Ensures the release of unobligated funds on purchase orders.Adheres to University and unit-level policies and procedures and safeguards University assets.This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.CORE QUALIFICATIONSEducation:
Bachelor’s degree in relevant fieldCertification and Licensing:
Not ApplicableExperience:
Minimum 1 year of relevant experienceKnowledge, Skills and Attitudes:Skill in completing assignments accurately and with attention to detail.Ability to analyze, organize and prioritize work under pressure while meeting deadlines.Ability to process and handle confidential information with discretion.Ability to work evenings, nights, and weekends as necessary.Commitment to the University’s core values.Ability to work independently and/or in a collaborative environment.DEPARTMENT ADDENDUMDepartment Specific FunctionsMonitors sponsored and research accounts for problem expenditures and compliance issues including follow-up with PI, study staff, and/or the Office of Research Administration.Submits transactions in the enterprise system, Workday, as it relates to sponsored and research awards.This may include, but not limited to, expense reports, journals, p-card transactions, requisitions, costing allocations and payroll accounting adjustments.Resolves expenditure issues, including discrepancies and overdrafts.Meets with Manager to review research transactions.Analyzes information on sponsored awarded accounts, researches the accounting system, and contacts other departments as needed to solve issues.Works with the awarded amount and approved agency budget to reconcile accounts.Maintains knowledge of current federal policy and other policies related to grant awards such as from state and local government, and non-profit organizations.Assists in the completion of annual or quarterly reports required by awarding agency.Prepares travel arrangements and reimbursements for the faculty at SONHS.Provides clerical support to the Research Team. Other duties as assigned.Job Status:
Full timeEmployee Type:
StaffPay Grade:
A7About Us
The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers.The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit welcome.miami.edu/about-um to learn more about our points of pride.The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings.Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019.The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022.Transforming livesWith more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.
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If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.The Sponsored Programs Specialist monitors, supports, and evaluates grant activities within the assigned department to ensure compliance with applicable guidelines, rules, and regulations.CORE JOB FUNCTIONSMonitors sponsored accounts for problem expenditures and compliance issues including follow-up with departmental and sponsoring agency personnel.Resolves expenditure issues, including discrepancies and overdrafts.Analyzes information on sponsored awarded accounts, researches the accounting system, and contacts departmental administrators to solve issues.Requests additional information and approves or denies HR transactions as they relate to the impact on sponsored accounts: new hires, account changes, overload payments, and other HR transactions.Works with the awarded amount and approved agency budget to set up account budgets. Interprets regulations and assists department administrators in understanding sponsored programs requirements.Prepares sponsored accounts for transmittal to the financial section of sponsored programs, account closing, upon award termination.Ensures the release of unobligated funds on purchase orders.Adheres to University and unit-level policies and procedures and safeguards University assets.This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.CORE QUALIFICATIONSEducation:
Bachelor’s degree in relevant fieldCertification and Licensing:
Not ApplicableExperience:
Minimum 1 year of relevant experienceKnowledge, Skills and Attitudes:Skill in completing assignments accurately and with attention to detail.Ability to analyze, organize and prioritize work under pressure while meeting deadlines.Ability to process and handle confidential information with discretion.Ability to work evenings, nights, and weekends as necessary.Commitment to the University’s core values.Ability to work independently and/or in a collaborative environment.DEPARTMENT ADDENDUMDepartment Specific FunctionsMonitors sponsored and research accounts for problem expenditures and compliance issues including follow-up with PI, study staff, and/or the Office of Research Administration.Submits transactions in the enterprise system, Workday, as it relates to sponsored and research awards.This may include, but not limited to, expense reports, journals, p-card transactions, requisitions, costing allocations and payroll accounting adjustments.Resolves expenditure issues, including discrepancies and overdrafts.Meets with Manager to review research transactions.Analyzes information on sponsored awarded accounts, researches the accounting system, and contacts other departments as needed to solve issues.Works with the awarded amount and approved agency budget to reconcile accounts.Maintains knowledge of current federal policy and other policies related to grant awards such as from state and local government, and non-profit organizations.Assists in the completion of annual or quarterly reports required by awarding agency.Prepares travel arrangements and reimbursements for the faculty at SONHS.Provides clerical support to the Research Team. Other duties as assigned.Job Status:
Full timeEmployee Type:
StaffPay Grade:
A7About Us
The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers.The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit welcome.miami.edu/about-um to learn more about our points of pride.The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings.Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019.The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022.Transforming livesWith more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.
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