ADVANCED DECISION VECTORS, LLC
Executive Administrative Assistant (Active Top Secret/SCI Security Clearance)
ADVANCED DECISION VECTORS, LLC, Quantico, Virginia, United States, 22134
Advanced Decision Vectors, LLC (ADV), established in 2009, provides superior program management, program support, strategic planning, and systems engineering to the Federal and Commercial sectors. Located in Alexandria, Virginia, ADV is a Small Disadvantaged Business contractor that has roots established in the Department of Defense and support agencies. At ADV, our company values are Integrity, Distinction, Experience and Achievement.
We are seeking an
Executive Administrative Support Professional
with an
Active Top Secret/SCI security clearance.
This position supports the Defense Counterintelligence and Security Agency (DCSA) Office of the General Counsel (OGC) in Quantico, VA with specialized executive administrative and program support. This position is responsible for the following tasks in support of DCSA OGC:
Responsibilities:
Function as the OGC point of contact interfacing with DCSA staff in the acquisition, financial management, personnel, and other support services offices (e.g., ordering legal reference materials; maintaining paid subscriptions to online reference sources, current funding levels; and property accountability).Monitor and maintain the currency of legal reference materials, draft orders for updates for approval by the General Counsel, and post updates and new volumes as they are delivered.Facilitate a variety of knowledge sharing sessions with leadership to identify, document, and map current challenges; document possible risks and redundant processes identified during discovery; present data in an easily comprehendible visual.Produce artifacts such as marketing materials, policies and procedures, instruction manuals, charts, etc.Manage the daily operations of the Front Office effectively and efficiently and provide advice and recommendations to Executive Leadership related to the coordination, integration, and synchronization of staff actions, events, and activities affecting the DCSA Front Office.Review work products from organizational elements that respond to Front Office suspense dates, ensure completion is responsive to the incoming tasking and aligned with priorities.Plan and execute events, including ceremonies, training, orientation, and off-site meetings.Assist in the execution of all matters pertaining to strategic visits and communication.Conduct analysis, identify actionable recommendations, produce written artifacts and visualization representations, and maintain a document repositoryDevelop, coordinate, manage, lead, and deliver multiple, critical, daily and weekly strategic activities and communications on behalf of the Director.Attend high-level internal and external leadership meetings to take notes; follow up with Executive DCSA and DOD officers on action items to ensure common understanding of requirements and suspense dates; create and brief DCSA senior leadership and workforceInitiate and conduct studies and analyses on identified issuesIdentify areas needing emphasis and exercise executive guidance to ensure programs and initiatives accurately meet expectations.Correlate internally assigned initiatives/taskers; ensure all offices are aware of requirements and monitor progress toward meeting each suspense date in a timely manner.Manage numerous high priority special projects that require substantial and detailed research and offer recommendations.Support other offices or executives as needed.Additional tasks: Training and development, on-boarding/off-boarding civilian employees; employee orientation; manpower planning/staffing actions; manage internal and external Agency-level tasks via the Correspondence and Task Management System (CATMS).Requirements:
U.S. Citizen with
active Top Secret/SCI security
clearanceThree (3) plus years of experience providing complex administrative support in a high-profile environment with tact and diplomacy.Expertise in time-management, task management systems, scheduling and calendar coordinationProficiency with commonly used computer software and programs, such as Microsoft Office products; Adobe Suite; and SharePoint, Service Now, and/or other task management systems.Excellent written and verbal communication and the ability to provide well-written, articulate responses to compliance issues.
We are an Equal Opportunity Employer with a commitment to diversity. All individuals, regardless of personal characteristics, are encouraged to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, disability, or veteran status.
We are seeking an
Executive Administrative Support Professional
with an
Active Top Secret/SCI security clearance.
This position supports the Defense Counterintelligence and Security Agency (DCSA) Office of the General Counsel (OGC) in Quantico, VA with specialized executive administrative and program support. This position is responsible for the following tasks in support of DCSA OGC:
Responsibilities:
Function as the OGC point of contact interfacing with DCSA staff in the acquisition, financial management, personnel, and other support services offices (e.g., ordering legal reference materials; maintaining paid subscriptions to online reference sources, current funding levels; and property accountability).Monitor and maintain the currency of legal reference materials, draft orders for updates for approval by the General Counsel, and post updates and new volumes as they are delivered.Facilitate a variety of knowledge sharing sessions with leadership to identify, document, and map current challenges; document possible risks and redundant processes identified during discovery; present data in an easily comprehendible visual.Produce artifacts such as marketing materials, policies and procedures, instruction manuals, charts, etc.Manage the daily operations of the Front Office effectively and efficiently and provide advice and recommendations to Executive Leadership related to the coordination, integration, and synchronization of staff actions, events, and activities affecting the DCSA Front Office.Review work products from organizational elements that respond to Front Office suspense dates, ensure completion is responsive to the incoming tasking and aligned with priorities.Plan and execute events, including ceremonies, training, orientation, and off-site meetings.Assist in the execution of all matters pertaining to strategic visits and communication.Conduct analysis, identify actionable recommendations, produce written artifacts and visualization representations, and maintain a document repositoryDevelop, coordinate, manage, lead, and deliver multiple, critical, daily and weekly strategic activities and communications on behalf of the Director.Attend high-level internal and external leadership meetings to take notes; follow up with Executive DCSA and DOD officers on action items to ensure common understanding of requirements and suspense dates; create and brief DCSA senior leadership and workforceInitiate and conduct studies and analyses on identified issuesIdentify areas needing emphasis and exercise executive guidance to ensure programs and initiatives accurately meet expectations.Correlate internally assigned initiatives/taskers; ensure all offices are aware of requirements and monitor progress toward meeting each suspense date in a timely manner.Manage numerous high priority special projects that require substantial and detailed research and offer recommendations.Support other offices or executives as needed.Additional tasks: Training and development, on-boarding/off-boarding civilian employees; employee orientation; manpower planning/staffing actions; manage internal and external Agency-level tasks via the Correspondence and Task Management System (CATMS).Requirements:
U.S. Citizen with
active Top Secret/SCI security
clearanceThree (3) plus years of experience providing complex administrative support in a high-profile environment with tact and diplomacy.Expertise in time-management, task management systems, scheduling and calendar coordinationProficiency with commonly used computer software and programs, such as Microsoft Office products; Adobe Suite; and SharePoint, Service Now, and/or other task management systems.Excellent written and verbal communication and the ability to provide well-written, articulate responses to compliance issues.
We are an Equal Opportunity Employer with a commitment to diversity. All individuals, regardless of personal characteristics, are encouraged to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, disability, or veteran status.