Hyland
Executive Assistant 4 (Cleveland area)
Hyland, Westlake, Ohio, United States, 44145
Executive Assistant 4 (Cleveland area) Job ID 2024-11876
of Openings
1 Job Locations Remote - U.S. Category Product Management Overview The Executive Assistant 4 is responsible for providing administrative support to multiple VP's, and a C Suite leader. This position will coordinate and manage calendars, screen incoming correspondence, manage meeting logistics on behalf of the leader, and coordinate travel. This position anticipates needs and issues; recommends and acts to proactively resolve challenges while providing the highest level of professionalism, diplomacy, independent discretion in decision-making matters with proven ability to honor confidentiality. What you will be doing Coordinate, manage and maintain multiple senior executive's calendar and daily schedule Screen incoming correspondence and communication and make preliminary decisions as to appropriate action Manage logistics for internal and external meetings, including but not limited to the following scheduling conference rooms, arranging catering, preparing agendas, managing the collection and production of meeting materials, recording and distributing meeting minutes, and tracking and reporting on status of action items and deliverables Ensure expense reports and purchase orders are completed accurately, within budget limits and approved within the system Utilize internal systems and corporate resources to find new, innovative ways to improve efficiency Arrange complex and detailed travel plans and itineraries, and compile documents for travel-related meetings Operate as a trusted advisor on issues and trends; provide general consulting services leveraging expertise and significant best practice knowledge Operate as an innovative thought leader; contribute significantly to the overall growth and quality of the department through knowledge sharing and coaching on current best practices and market trends Mentor, coach, train, and provide feedback to other team members; provide feedback to leadership on abilities of team Research, compile, and summarize complex and/or large qualities of data into short work products. Adaptive, confident, critical, and responsible use of, and engagement with, digital technologies for executive office management. Maintain confidential and sensitive information. Draft, edit and distribute approved communications to staff, external key stakeholders, and executive leaders on behalf of leader. Anticipates the needs of executive(s) by resolving operational and administrative issues before they arise Serve as the liaison between the board and the executive office and facilitates communications, plans events, distributes information, drafts agendas and schedules meetings and records or prepares final minutes Create spreadsheets and charts, PowerPoint presentations, visual representations and diagrams. Comply with all corporate and departmental privacy and data security policies and practices, including but not limited to, Hyland's Information Systems Security Policy What will make you successful Bachelor's degree or equivalent experience Experience directly supporting and working with C-suite level executives Excellent leadership, collaboration skills, problem solving and decision-making skills Excellent oral and written communications skills that demonstrate a professional demeanor and the ability to interact with others with discretion and tact Excellent interpersonal skills; able to maintain solid rapport with team members as well as maintain professionalism with those outside of department Excellent organizational, multi-tasking, and time management skills Ability to work in a flexible, fast-paced environment Ability to provide exceptional follow through and be customer-service driven Abil
of Openings
1 Job Locations Remote - U.S. Category Product Management Overview The Executive Assistant 4 is responsible for providing administrative support to multiple VP's, and a C Suite leader. This position will coordinate and manage calendars, screen incoming correspondence, manage meeting logistics on behalf of the leader, and coordinate travel. This position anticipates needs and issues; recommends and acts to proactively resolve challenges while providing the highest level of professionalism, diplomacy, independent discretion in decision-making matters with proven ability to honor confidentiality. What you will be doing Coordinate, manage and maintain multiple senior executive's calendar and daily schedule Screen incoming correspondence and communication and make preliminary decisions as to appropriate action Manage logistics for internal and external meetings, including but not limited to the following scheduling conference rooms, arranging catering, preparing agendas, managing the collection and production of meeting materials, recording and distributing meeting minutes, and tracking and reporting on status of action items and deliverables Ensure expense reports and purchase orders are completed accurately, within budget limits and approved within the system Utilize internal systems and corporate resources to find new, innovative ways to improve efficiency Arrange complex and detailed travel plans and itineraries, and compile documents for travel-related meetings Operate as a trusted advisor on issues and trends; provide general consulting services leveraging expertise and significant best practice knowledge Operate as an innovative thought leader; contribute significantly to the overall growth and quality of the department through knowledge sharing and coaching on current best practices and market trends Mentor, coach, train, and provide feedback to other team members; provide feedback to leadership on abilities of team Research, compile, and summarize complex and/or large qualities of data into short work products. Adaptive, confident, critical, and responsible use of, and engagement with, digital technologies for executive office management. Maintain confidential and sensitive information. Draft, edit and distribute approved communications to staff, external key stakeholders, and executive leaders on behalf of leader. Anticipates the needs of executive(s) by resolving operational and administrative issues before they arise Serve as the liaison between the board and the executive office and facilitates communications, plans events, distributes information, drafts agendas and schedules meetings and records or prepares final minutes Create spreadsheets and charts, PowerPoint presentations, visual representations and diagrams. Comply with all corporate and departmental privacy and data security policies and practices, including but not limited to, Hyland's Information Systems Security Policy What will make you successful Bachelor's degree or equivalent experience Experience directly supporting and working with C-suite level executives Excellent leadership, collaboration skills, problem solving and decision-making skills Excellent oral and written communications skills that demonstrate a professional demeanor and the ability to interact with others with discretion and tact Excellent interpersonal skills; able to maintain solid rapport with team members as well as maintain professionalism with those outside of department Excellent organizational, multi-tasking, and time management skills Ability to work in a flexible, fast-paced environment Ability to provide exceptional follow through and be customer-service driven Abil