IT Asset Administrator

Position Summary

An Asset Management Administrator plays a crucial role in overseeing an organization's assets throughout their lifecycle. They support the Asset Management Lead or Manager by handling various administrative tasks related to asset management.

Responsibilities

• Asset Inventory Maintenance: Assist in maintaining an accurate and up-to-date inventory of all organization assets, including physical equipment, software licenses, and digital assets.
• Asset Tracking: Use asset tracking tools and software to monitor the status, location, and condition of assets. Ensure that asset records are accurate and complete.
• Documentation and Record-Keeping: Maintain detailed records of asset acquisitions, disposals, transfers, and maintenance activities. Keep organized records of asset documentation, such as purchase orders and invoices.
• Asset Acquisition Support: Assist in the procurement and acquisition of assets by helping with purchase requisitions, vendor communication, and tracking the delivery and installation of new assets.
• Asset Disposal and Retirement: Coordinate the disposal and retirement of assets that are no longer needed or have reached the end of their useful life. Ensure that proper disposal procedures are followed, including compliance with regulations.
• Maintenance Coordination: Collaborate with maintenance teams to schedule and track maintenance and repair activities for physical assets. Ensure that assets are well-maintained to extend their lifespan.
• License Management: If applicable, help manage software licenses by tracking installations, renewals, and compliance with licensing agreements.
• Asset Audits: Conduct regular asset audits to verify the accuracy of asset records and identify discrepancies or missing assets.
• Vendor and Supplier Relations: Interact with vendors and suppliers to gather information, obtain quotes, and process orders related to asset management.
• Data Entry: Enter asset information into asset management systems accurately and efficiently. Update asset records as needed to reflect changes in status, location, or ownership.
• Reporting: Generate reports on asset performance, utilization, costs, and compliance for review by management. Provide insights and recommendations based on data analysis.
• Security and Access Control: Assist in implementing access controls and security measures for digital assets to protect sensitive data and intellectual property.
• Training and Support: Provide training and support to staff members involved in asset management, helping them understand asset management policies and procedures.
• Compliance: Ensure that asset management practices comply with relevant laws, regulations, and industry standards, including environmental and safety regulations.
• Documentation Management: Maintain organized and accessible documentation related to asset management processes, procedures, and policies.
• Asset Tagging: Label and tag physical assets with unique identifiers to aid in tracking and identification.
• Assist with Audits: Support internal and external audits of assets by providing required documentation and information.

Qualifications

• Strong organizational skills, attention to detail, proficiency in asset management software, and effective communication with various stakeholders are essential for success in this role.

Physical Requirements:

• Prolonged periods sitting at a desk and working on computer.
• Occasional walking between facilities.
• Occasional lifting, pushing, pulling up to 15 lbs.

Encore Talent Solutions is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills, and experiences within our workforce.