Executive Assistant to Chief Executive Officer

Position Overview

Aloha Capital is seeking a highly organized and efficient Executive Assistant to support our CEO. The Executive Assistant will provide high-level administrative support to the CEO, facilitating smooth operations by managing schedules, communication, and project coordination. This role is essential to ensuring that the CEO can focus on strategic priorities, including business growth, leadership, and decision-making.

About Aloha Capital

Aloha Capital is a rapidly growing residential real estate lending firm, specializing in financing new developments, value-add properties, and stabilized rental properties nationwide. Our goal is to originate over $1B in investment property loans annually while managing a private placement fund and a fintech platform, Swell Investments.

We prioritize our core values: accountability, authenticity, caring, and good vibes. Headquartered in Boulder, Colorado, we support a collaborative work environment and operate on the EOS® framework to ensure clarity and structure in our operations.

Key Responsibilities

• Executive Support

  Provide comprehensive administrative support to the CEO, including calendar/email management, scheduling meetings, and tracking follow-up items.

  
  

• Leadership Champion

  Contribute to and attend company leadership meetings, capture action items, and ensure follow-through on strategic initiatives.

  
  

• Project Management

  Assist with coordinating key initiatives and projects for the CEO, tracking progress and ensuring timely completion of tasks.

  
  

• Communication

  Serve as the primary point of contact for the CEO, managing internal and external communications, handling email correspondence, and maintaining confidentiality at all times.

  
  

• Meeting Preparation

  Prepare and organize materials for executive meetings, such as agendas, presentations, and meeting notes. Follow up on action items post-meeting.

  
  

• Operational Support

  Provide support in various operational tasks, ensuring that organizational priorities are met and that cross-functional coordination runs smoothly.

  
  

• Stakeholder Management

  Build and maintain relationships with key stakeholders, both internal and external, ensuring alignment with the company’s vision and priorities.

  
  

• Office Management

  Oversee the day-to-day office operations at our Boulder headquarters, ensuring a well-organized and efficient workspace, including managing supplies, office vendors, and coordinating with building management.

  
  

• EOS® Support

  Assist in ensuring alignment with the EOS® framework by helping the CEO and leadership team manage KPIs, quarterly rocks, and Level 10 meeting agendas.

  
  

Qualifications and Experience

• Experience

  5+ years of experience as an Executive Assistant or in a similar role, providing high-level support to C-suite executives or leadership in a fast-paced environment.

  
  

• Communication

  Excellent written and verbal communication skills, with a strong ability to manage complex correspondence and present information effectively.

  
  

• Organization & Prioritization

  Outstanding organizational skills, with the ability to handle multiple priorities and deadlines simultaneously.

  
  

• Problem Solving

  A proactive approach to problem-solving with strong decision-making skills and the ability to work independently.

  
  

• Technology Proficiency

  Proficiency in Microsoft Office programs (Word, Excel, PowerPoint), project management tools (Hub – Planner), and virtual meeting platforms.

  
  

• Cultural Fit

  Aligned with Aloha Capital’s core values of accountability, authenticity, caring, and good vibes.

  
  

• Notary Public

  Certified Notary Public in the State of Colorado (or willingness to obtain certification), with experience handling official document signings and notarizations.

  
  

• EOS® Familiarity

  Experience with or willingness to learn the EOS® Traction framework.

  
  

Compensation and Benefits

• Competitive Salary

  Commensurate with experience, with discretionary annual bonus.

  
  

• Health Benefits

  Nationwide medical, dental, and vision benefits (50% company paid).

  
  

• Retirement Plan

  401K with company match up to 4%.

  
  

• Ancillary Benefits

  Basic Life Insurance, AD&D, virtual healthcare, mental health therapy, family planning, and HSA management.

  
  

• PTO

  Unlimited PTO with a robust holiday schedule.

  
  

• Work Culture

  A values-driven company with a focus on Authenticity, Accountability, Caring, and Good Vibes.

  
  

• Growth Opportunities

  A collaborative environment with opportunities for career advancement and professional development.

  
  

Join Aloha Capital

Be a key part of our continued success in the dynamic real estate lending industry by supporting the CEO in achieving strategic goals. Apply today!